CITY COUNCIL REGULAR MEETING AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

NOVEMBER 1, 2022
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
             
1.
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Regular Meeting of September 21, 2021, Special Work Session/Town Hall of September 24, 2021, Combined Special Meeting/Work Session of September 28, 2021, Regular Meeting of October 5, 2021, Special Meeting (Executive Session) of September 13, 2022, Special Meeting (Executive Session) of September 20, 2022, and Special Meeting (Executive Session) of September 27, 2022.
 
  STAFF RECOMMENDED ACTION:
 
Approve the minutes of the City Council Regular Meeting of September 21, 2021, Special Work Session/Town Hall of September 24, 2021, Combined Special Meeting/Work Session of September 28, 2021, Regular Meeting of October 5, 2021, Special Meeting (Executive Session) of September 13, 2022, Special Meeting (Executive Session) of September 20, 2022, and Special Meeting (Executive Session) of September 27, 2022.
 
5. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.

PROCLAMATIONS AND RECOGNITIONS

 
A. Proclamation: Nation's Finest 50th Anniversary
 
B. Proclamation: Alzheimer's and Caregiver Month
 
C. Proclamation: Native American Heritage Month
 
7. COUNCIL LIAISON REPORTS
 
8. APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Transportation Commission.
 
  STAFF RECOMMENDED ACTION:
 
Make one appointment to a term expiring July 2023.
Make one appointments to a term expiring July 2025.
Make one appointment to a term for an FUSD Representative seat expiring November 2025.
Make one appointment to a term for a NAIPTA Representative seat expiring November 2025. 
 
B.   Consideration of Appointments:  Commission on Diversity Awareness.
 
  STAFF RECOMMENDED ACTION:
 
Make one appointment to a term expiring September 2023.
Make three appointments to terms expiring September 2025. 
 
9. LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Andrea Dahlman Lekowitz "GoPuff," 2001 E. Huntington Drive, Suite 1, Series 10 (beer and wine store), New License.
 
  STAFF RECOMMENDED ACTION:
 
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with no recommendation;
(3) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
10.
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Letter of Intent: City of Peace
 
  STAFF RECOMMENDED ACTION:
 
Approve the letter of intent. 
 
B.   Consideration and Approval of Letter of Support: Save Oak Flats
 
  STAFF RECOMMENDED ACTION:
 
Approve the letter of support. 
 
             
C.   Consideration and Approval of Contract:  Cooperative Purchase Contract with Clark Equipment Company for one (1) Bobcat Toolcat in the amount of $71,896.48 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract #040319-CEC.
 
  STAFF RECOMMENDED ACTION:
 
  1. Approve the Cooperative Purchase Contract for one (1) Bobcat Toolcat in the amount of $71,896.48 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Final Plat: RP4V, LLC and RP40, LLC request approval of the Final Condominium Plat for Rio Homes Unit 4 Multi-Family (PZ-19-00019-09), a 40-unit multi-family residential condominium subdivision. The 3.71-acre site is located at 1221 E. Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO). 
 
  STAFF RECOMMENDED ACTION:
 
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
 
E.   Consideration and Approval of Final Plat: RP4V, LLC and RP40, LLC request approval of the Final Plat for Rio Homes Unit 4 Multi-Family, a 6-unit multi-family residential townhome subdivision (PZ-19-00019-08). The 5.1-acre site is located at 1221 East Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO).
 
  STAFF RECOMMENDED ACTION:
 
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation. 
 
F.   Consideration and Approval of Contract:  Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract.
 
  STAFF RECOMMENDED ACTION:
 
  1. Approve a Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract.
  2. Authorize the City Manager to execute all necessary documents.
 
G.   Consideration and Approval of Contract:  Approve Amendment One of the Professional Services Contract with Arizona Water Buffalo, LLC with additional compensation not to exceed $57,465 for a total contract amount of $107,415 for Water Services Consulting Services.
 
  STAFF RECOMMENDED ACTION:
 
  1.  Approve Amendment One of the Professional Services Contract with Arizona Water Buffalo, LLC with additional compensation not to exceed $57,465 for a total contract amount of $107,415 for Water Services Consulting Services; and
  2. Authorize the City Manager to execute the necessary documents.
 
H.   Consideration and Approval of Contract: Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698 on a National Intergovernmental Purchasing Alliance cooperative purchase agreement with the City of Tucson.
 
  STAFF RECOMMENDED ACTION:
 
  1. Approve the Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698; and
  2. Direct the City Manager to execute the necessary documents.
 
11. PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2022-28: An Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Section 10-90.40.030 Rural Floodplain Map, to change the map designation of approximately 7.76 acres of real property from Rural Floodplain to Urban Floodplain on eight parcels of land (APNs 101-01-020A, 101-01-020B, 101-28-005G, 101-28-005H, 101-28-005K, 101-28-013A, 101-28-013B, and 101-28-013D) located generally between W Forest Avenue and N San Francisco Street; providing for severability and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
At the November 1, 2022, Council Meeting:
1) Read Ordinance No. 2022-28 by title only for the first time
2) City Clerk reads Ordinance No. 2022-28 by title only (if approved above)
At the November 15, 2022, Council Meeting:
3) Read Ordinance No. 2022-28 by title only for the final time
4) City Clerk reads Ordinance No. 2022-28 by title only (if approved above)
5) Adopt Ordinance No. 2022-28
 
B.   Consideration and Adoption of Resolution No. 2022-51 and Ordinance No. 2022-27:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-19-00248 Updates to Zoning Code - Outdoor Lighting Standards" and an Ordinance of the City Council of the City of Flagstaff Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Outdoor Lighting Standards.
 
  STAFF RECOMMENDED ACTION:
 
At the November 1, 2022, Council Meeting:
1) Read Resolution No. 2022-51 by title only for the first time
2) City Clerk reads Resolution No. 2022-51 by title only (if approved above)
3) Read Ordinance No. 2022-27 by title only for the first time
4) City Clerk reads Ordinance No. 2022-27 by title only (if approved above)
At the November 15, 2022, Council Meeting:
5) Adopt Resolution No. 2022-51
6) Read Ordinance No. 2022-27 
7) City Clerk reads Ordinance No. 2022-27 by title only (if approved above)
8) Adopt Ordinance No. 2022-27
 
             
12. REGULAR AGENDA
 
A.   Consideration and Approval of Contract:  Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project.
 
  STAFF RECOMMENDED ACTION:
 
  1. Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project with a contract duration of 300 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Adoption of Ordinance No. 2022-30:  An ordinance amending City Code to align City Code and industrial discharge permits with the language in Environmental Protection Agency (EPA) 40, and Code of Federal Regulations (CFR) 403.
 
  STAFF RECOMMENDED ACTION:
 
At the November 1, 2022 Council Meeting:
1) Read Ordinance No. 2022-30 by title only for the first time
2) City Clerk reads Ordinance No. 2022-30 by title only (if approved above)
At the November 15, 2022 Council Meeting:
3) Read Ordinance No. 2022-30 by title only for the final time
4) City Clerk reads Ordinance No. 2022-30 by title only (if approved above)
5) Adopt Ordinance No. 2022-30
 
C.   Consideration and Adoption of Resolution No. 2022-50:  A resolution of the Flagstaff City Council adopting the Active Transportation Master Plan
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2022-50 by title only
2) City Clerk reads Resolution No. 2022-50 by title only (if approved above)
3) Adopt Resolution No.2022-50
 
D.   Consideration and Adoption of Resolution No. 2022-52:  A Resolution of the Flagstaff City Council, requiring that new construction and major renovation of all city-owned, non-housing section, occupied facilities achieve emissions-neutral operations, and that these same facilities shall be designed to support one or more functions of a “community resilience hub” to support vulnerable community members during disruptive events, and that in the event that a city-owned building or property is being vacated by the city, that the housing section first have the opportunity to evaluate the property and determine the feasibility of re-purposing or developing in a manner that supports increasing the number of available and affordable housing units, and repealing Resolution no. 2014-09.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2022-52 by title only
2) City Clerk reads Resolution No. 2022-52 by title only (if approved above)
3) Adopt Resolution No. 2022-52
 
             
E.   Consideration and Adoption of Ordinance No. 2022-29:  An ordinance of the City Council of the City of Flagstaff, amending section 1-07-001-0005, Salaries, of the Flagstaff City Code, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
At the November 1, 2022 Council Meeting:
1) Read Ordinance No. 2022-29 by title only for the first time
2) City Clerk reads Ordinance No. 2022-29 by title only (if approved above)
At the November 15, 2022 Council Meeting:
3) Read Ordinance No. 2022-29 by title only for the final time
4) City Clerk reads Ordinance No. 2022-29 by title only (if approved above)
5) Adopt Ordinance No. 2022-29
 
13. DISCUSSION ITEMS
 
A.   Snow Readiness and Operations Update- PROSE / Public Works
 
  STAFF RECOMMENDED ACTION:
 
Discussion of the upcoming winter season preparations and parking restrictions. This discussion item is informational only. 
  - Public Works Streets Section snow operations
  - Parks Section snow operations
  - Parking and community impacts
 
B.   Discussion on Stormwater Credit Manual Revisions
 
  STAFF RECOMMENDED ACTION:
 
Staff recommends accepting the proposed revisions to the Stormwater Credit Manual and seeks direction from City Council to formalize those revisions.
 
C.   Discussion of potential Holiday Display Policy
 
  STAFF RECOMMENDED ACTION:
 
Discussion and direction to staff regarding potential establishment by resolution of a holiday display policy.
 
14. PUBLIC PARTICIPATION
 
15. INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
16. ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk                                             
 
4.A.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Saltzburg, City Clerk
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Minutes: City Council Regular Meeting of September 21, 2021, Special Work Session/Town Hall of September 24, 2021, Combined Special Meeting/Work Session of September 28, 2021, Regular Meeting of October 5, 2021, Special Meeting (Executive Session) of September 13, 2022, Special Meeting (Executive Session) of September 20, 2022, and Special Meeting (Executive Session) of September 27, 2022.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Regular Meeting of September 21, 2021, Special Work Session/Town Hall of September 24, 2021, Combined Special Meeting/Work Session of September 28, 2021, Regular Meeting of October 5, 2021, Special Meeting (Executive Session) of September 13, 2022, Special Meeting (Executive Session) of September 20, 2022, and Special Meeting (Executive Session) of September 27, 2022.
Executive Summary:
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council.
Financial Impact:
None
Policy Impact:
None
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Effective Governance
Previous Council Decision on This:
None

Attachments: 09.21.2021 CCRM
09.24.2022.CCSWSTH
09.28.2021 CCSMWS
10.05.2022 CCRM
09.13.2022 CCSMES
09.20.2022 CCSMES
09.27.2022 CCSMES
 
8.A.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Fobar, Deputy City Clerk
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration of Appointments:  Transportation Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring July 2023.
Make one appointments to a term expiring July 2025.
Make one appointment to a term for an FUSD Representative seat expiring November 2025.
Make one appointment to a term for a NAIPTA Representative seat expiring November 2025. 
Executive Summary:
The Transportation Commission consists of seven voting members (a representative from the Flagstaff Unified School District, a representative of NAIPTA and five citizens) and two non-voting members (City Traffic Engineer and a Police Department representative). The Transportation Commission reviews requests for changes in traffic regulations and formulates and recommends traffic-related policies and ordinances to the Council. The commission sponsors two subcommittees: the Bicycle Advisory Committee and the Pedestrian Advisory Committee, each consisting of seven voting members.

There are currently three seats which are expired and one seat that is vacant due to a resignation. It is important to fill vacancies on boards and commissions quickly so as to allow them to continue meeting on a regular basis. There are seven applications on file. 

The applications on file are as follows:
  • Justin Dinardi - FUSD Representative (new applicant)
  • Matthew Eckhoff (new applicant)
  • Robert Kuhn (new applicant)
  • Erika Mazza (previously served as NAIPTA representative)
  • Kate Morley - NAIPTA Representative (current commissioner)
  • James Newberry (new applicant)
  • Kelly Regan (new applicant)
In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.

COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Shimoni, Mayor Deasy, Councilmember McCarthy, and Councilmember House
Financial Impact:
These are voluntary positions and there is no budgetary impact to the City of Flagstaff.
Policy Impact:
None.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan.
Has There Been Previous Council Decision on This:
None.
Options and Alternatives:
1) Appoint four Commissioners: By appointing members at this time, the Transportation Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council.
2) Table the action to allow for further discussion or expand the list of candidates.
Community Benefits and Considerations:
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.
Community Involvement:
INFORM: The vacancies are posted on the City's website and have been made known by City staff and current commission members through word of mouth.

Attachments: Transporation Commission Authority
 
8.B.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Fobar, Deputy City Clerk
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration of Appointments:  Commission on Diversity Awareness.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring September 2023.
Make three appointments to terms expiring September 2025. 
Executive Summary:
The Commission on Diversity Awareness consists of seven citizens who represent the diverse population of Flagstaff. The mission of the commission includes, but is not limited to, fostering mutual understanding, tolerance, respect, and awareness among all citizens; recognizing the different economic, cultural, social, religious, and ethnic groups within the City; cooperating in the development of educational programs dedicated to improving community relations and enlisting support of various groups to foster diversity awareness.

There are four appointments to be made due to three expired terms and one resignation.

There are eight applications on file for consideration by the Council as follows:
  • Kaiden Akersmontana (new applicant)
  • Bethany Camp (new applicant)
  • Sara Jarvis (new applicant)
  • Carolyn Kidd (new applicant)
  • Lazarus Melan (new applicant)
  • Blue Montana (new applicant)
  • Angelica Maria Sanchez (new applicant)
  • Steven Thompson (new applicant)
In an effort to reduce exposure to personal information the applicant roster and application will be submitted to the City Council separately.

COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Shimoni, Councilmember Aslan, Councilmember McCarthy, and Councilmember Salas
Financial Impact:
These are voluntary positions and there is no budgetary impact on the City of Flagstaff.
Policy Impact:
Not applicable.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions to provide input and recommendations based on City Council goals that may pertain to the board or commission work plan.
Has There Been Previous Council Decision on This:
None
Options and Alternatives:
1) Appoint four Commissioners: By appointing four members at this time, the Commission on Diversity Awareness will be at full membership, allowing the group to meet and provide recommendations to the City Council.

2) Postpone the action to allow for further discussion or expand the list of candidates.
Background/History:
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.
Community Involvement:
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth.

Attachments: CODA - Authority
 
9.A.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Fobar, Deputy City Clerk
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Action on Liquor License Application:  Andrea Dahlman Lekowitz "GoPuff," 2001 E. Huntington Drive, Suite 1, Series 10 (beer and wine store), New License.
STAFF RECOMMENDED ACTION:
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with no recommendation;
(3) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Executive Summary:
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. This is a non-quota type of license.

GoPuff is an existing business in Flagstaff. If approved, it will be the 31st active series 10 license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map

The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports.
Financial Impact:
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.
Policy Impact:
Not applicable.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Liquor licenses are a regulatory action and there are no Community Priorities that directly apply.
Has There Been Previous Council Decision on This:
Not applicable.
Key Considerations:
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location.

The deadline for issuing a recommendation on this application is November 4, 2022.
Community Benefits and Considerations:
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations.
Community Involvement:
The application was properly posted on October 12, 2022. No written protests have been received to date.

Attachments: Letter to Applicant
Hearing Procedures
Series 10 Description
PD Memo
Zoning Memo
Map
 
10.A.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Shawn Johnson, Chief of Staff
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Letter of Intent: City of Peace
STAFF RECOMMENDED ACTION:
Approve the letter of intent. 
Executive Summary:
A City of Peace, as officially defined by International Cities of Peace, is a community that endeavors to make progress against violence and foster a culture of peace. A Culture of Peace is determined by the citizens of each community. As a guideline, United Nations Resolution A/RES/52/13 defines a Culture of Peace as a set of values, attitudes, modes of behavior and ways of life that reject violence and prevent conflicts by tackling their root causes to solve problems through dialogue and negotiation among individuals, groups, and nations.
Financial Impact:
None.
Policy Impact:
None.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Safe & Healthy Community,Inclusive & Engaged Community,Livable Community.
Previous Council Decision on This:
No.

Attachments: City of Peace Letter
 
10.B.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Shawn Johnson, Chief of Staff
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Letter of Support: Save Oak Flats
STAFF RECOMMENDED ACTION:
Approve the letter of support. 
Executive Summary:
Oak Flat is an area about an hour east of Phoenix that is a sacred site known to Apaches as Chi’chil Bi?dagoteel. Home to a diverse desert ecosystem, it’s also currently federal land within the Tonto National Forest. In December 2014, a land-exchange rider to the must-pass National Defense Authorization Act Bill was added.. The bill included the Oak Flat land exchange which gave multinational mining company Resolution Copper this area, located in Tonto National Forest, to build one of the world’s largest copper mines, the largest in North America. The mine is slated to permanently decimate Oak Flat and surrounding desert features. Apache and mining-reform activists had been successfully fighting the proposal for nearly a decade before this “backroom deal” was made in Congress. Currently the Forest Service is undertaking an environmental impact statement, a legally mandated assessment that must be completed before the land exchange is finalized. We are fighting to repeal this land exchange.
Financial Impact:
None.
Policy Impact:
None.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
None.
Previous Council Decision on This:
No.

Attachments: Letter of Support
 
10.C.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Amy Hagin, Assistant Parks and Recreation Director
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Contract:  Cooperative Purchase Contract with Clark Equipment Company for one (1) Bobcat Toolcat in the amount of $71,896.48 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract #040319-CEC.
STAFF RECOMMENDED ACTION:
  1. Approve the Cooperative Purchase Contract for one (1) Bobcat Toolcat in the amount of $71,896.48 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
The Parks Section maintains 700-acres of park land, 58-miles of Flagstaff Urban Trails System (FUTS), miles of Bed, Board, and Beverage (BBB) tax improved streetscapes and spaces, as well as performs snow operations for the City frequently using utilitarian equipment. Providing the consistent service to the community of trail maintenance, park grounds maintenance and snow operations by adding this utilitarian equipment to the Parks fleet is a key ingredient to the overall success of the Section. 

The purchase of this equipment has been approved by the Fleet Management Committee and the Parks Section will use a Sourcewell cooperative purchase contract # 040319-CEC in order to provide the City better pricing. This equipment will replace a 1997 1.5 ton dump bed truck within the Section, which is not a like for like replacement as the Parks Section continues to strive for superior emissions and fuel efficiency, drivability on the roads and a larger array of attachments that accompany a proper grounds maintenance vehicle. The equipment warranty and services are supported locally by the City of Flagstaff Fleet Section.
Financial Impact:
The Parks Section has $80,000 budget capacity in the Rolling Stock line item within the Park Grounds Program for fiscal year 2022-2023 in account 001-11-155-0561-5-4401.
Policy Impact:
None
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Safe & Healthy Community and Sustainable, Innovative Infrastructure by promoting physical health through providing recreational opportunities, parks, open space.  Also providing multiple transportation options (maintenance of the FUTS) and deliver outstanding services to residents through a healthy, well maintained infrastructure system

Carbon Neutrality Plan
CNP-1 Reduces greenhouse emissions from City operations by adjusting the replacement vehicle type to this utilitarian versus larger capacity dump bed truck

Regional Plan
Goal E&C.2 Reduce greenhouse gas emissions
Has There Been Previous Council Decision on This:
No
Options and Alternatives:
  1. Approve the purchase of one (1) Bobcat Toolcat in the amount of $71,896.48 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC; or
  2. Direct staff to conduct a formal procurement for this necessary equipment.
Background/History:
For fiscal year 2022-2023, the Parks Section was budgeted to replace an aging dump bed truck within the Sections' Fleet. With the overall review of Parks, Recreation, Open Space and Events during fiscal year 2021-2022, the Division began forward planning with adjustments for electric vehicles as well as utilitarian equipment such as the Bobcat Toolcat in lieu of high tonnage trucks.  

In 2021, Parks Section staff researched available utilitarian equipment, which included speaking with the grounds staff at Northern Arizona University (who uses this equipment exclusively for grounds maintenance and snow operations), as well as maintenance staff with Mountain Line. Staff determined that the Bobcat Toolcat was the perfect machine for the various tasks necessary to be performed. Examples of tasks range from trails maintenance, digging, turf maintenance, and landscape maintenance to snow operations. The first Bobcat Toolcat was brought into City of Flagstaff Fleet through the Parks Section in October 2021 making a large impact to the Parks snow operation.  

Purchasing this piece of equipment enables the Parks Section to perform maintenance tasks as well as different tasks on trails in a more effective and efficient manner. The equipment also opens up new attachments that could be used on athletic fields, trails, turf spaces and other landscaped areas within the parks system.  

Clark Equipment Company has Contract #040319-CEC with Sourcewell to supply materials and/or services, which was awarded through a competitive and open procurement process. The Procurement Department reviewed that cooperative purchase agreement and determined that it allowed for competitive pricing providing the best value for the purchase of the Bobcat Toolcat.
Key Considerations:
The City of Flagstaff and Fleet Services have educated backgrounds working with Bobcat equipment and a local provider is available for warranty and post warranty repairs, if needed.
Community Benefits and Considerations:
The community benefit will include a greater impact to park grounds, civic spaces and trails maintenance as well as snow operations with the Bobcat Toolcat.

Attachments: Cooperative Purchase Contract
Exhibit A Quote
Toolcat Trails
Exhibit B - Agency Contract
Exhibit B - Agency Acceptance
 
10.D.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Genevieve Pearthree, Senior Planner
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Final Plat: RP4V, LLC and RP40, LLC request approval of the Final Condominium Plat for Rio Homes Unit 4 Multi-Family (PZ-19-00019-09), a 40-unit multi-family residential condominium subdivision. The 3.71-acre site is located at 1221 E. Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO). 
STAFF RECOMMENDED ACTION:
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
Executive Summary:
A request for approval of the Final Condominium Plat for Rio Homes Unit 4 Multi-Family, a 40-unit residential condominium subdivision located on 3.71 acres. The site also contains parking and landscaping, in addition to six townhome units from a previous development plan. These condominiums are being platted on top of Tract B and Tract C of the Final Plat for Rio Homes Unit 4 Multifamily (case number PZ-19-00019-08), which governs the six existing townhome units on the site and the land underneath the townhome units. A concurrent amendment to the Final Plat for Rio Homes Unit 4 Multifamily is also being processed to allow for the 40 new units to be sold individually as condominiums (the amendment will erase the property lines for six townhome lots that were never developed and clarify parking/access between the townhome and condominium owners). 
Financial Impact:
No financial impacts are anticipated with this Final Plat.
Policy Impact:
No policy impacts are affiliated with this Final Plat.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Carbon Neutrality Plan
  • DD-1:  Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs.
PBB Key Community Priorities/Objectives
  • Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy.
Regional Plan Policies and Goals
  • Policy LU.5.1. Encourage development patterns within the designated growth boundaries to sustain efficient infrastructure projects and maintenance.
  • Policy LU.5.2. Promote infill development over peripheral expansion to conserve environmental resources, spur economic investments, and reduce the cost of providing infrastructure and services.
  • Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region.
  • Policy WR.4.3. Development requiring public utility services will be located within the Urban Growth Boundary.
Has There Been Previous Council Decision on This:
  • 2002: City Council approved the Ordinance No. 2002-03, An Ordinance Authorizing the Sale of City Owned Real Property for Affordable Housing in the Rio Homes Development
  • 2005: City Council approved the Rio Homes Final Plat
  • October 20, 2020: City Council approved the to the Rio Homes Unit 4 Final Plat (first plat amendment)
  • July 7, 2022: City Council approved Preliminary Condominium Plat for Rio Homes Unit 4 Multi-Family (PZ-19-00019-06) and the Preliminary Plat for Rio Homes Unit 4 Multi-Family (PZ-19-00019-07; this is the concurrent second plat amendment).
Options and Alternatives:
  1. Approve the Final Plat with no conditions.
  2. Approve the Final Plat with conditions.
  3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Standards and Specifications for New Infrastructure.
Background/History:

Development History
The subject site is located at located at 1221 E. Emma Dr. on the north side of East Pine Knoll Drive and east of Lone Tree Road. The Rio Homes Unit 4 development was originally intended in the mid-2000s to be a cohousing type of community and included a larger parcel intended for a common house. The original 2005 subdivision plat proposed variety of detached and attached residential building types across 21 lots and 9 tracts. The only structures from the original development plan that were ultimately built were six townhome units, each with an associated detached garage (two of the garages have an accessory dwelling unit on the second floor).
 
A first amendment to the Rio Homes Unit 4 subdivision was approved by City Council in 2020 (and recorded in 2021) to allow for the development of 40 additional multi-family residential units.The amendment modified the 2005 plat to create 12 lots and 3 tracts to allow for the development of 40 multifamily residential units (rental apartments). It maintained the lot lines for the townhomes and garages that had already been developed but removed most of the lot lines that had not been developed. City staff approved the Site Plan for the 40 residential units on March 26, 2020 (Civil Plans were approved on July 10, 2020, and Building Permits were approved on November 11, 2021).
 
The developer has decided to turn the 40 multi-family residential units into condominiums so that they can be sold individually. The condominiums are located on Tracts B and C of the Final Plat for Rio Homes Unit 4 Multifamily. City staff administratively approved the Final Condominium Plat for Rio Homes Unit 4 Multi-Family on October 3, 2022.
 
The Final Plat for Rio Homes Unit 4 Multi-Family (a second amendment to the Rio Homes Unit 4 subdivision plat) is being processed concurrently with the Final Condominium Plat for Rio Homes Unit 4 Multi-Family.  The purpose of the concurrent amendment (case number PZ-19-00019-08) is to erase the property lines for four townhome lots that were never developed. The amendment also clarifies parking/access between the townhome and condominium owners.

Type of Plat
This application is for a condominium plat, which takes a multi-unit complex, such as the subject property, and creates the potential for individually owned units. The Final Plat delineates all the elements affiliated with the individual units. In this case, the units are defined as the airspace within each unit. The vertical boundaries start at the finish floor elevation (FFE) of each unit and extend to the ceiling of that unit. The horizontal boundaries start at the inside of the walls enclosing each unit. Decks, porches, external stairs, and parking spaces associated with specific units are also being platted as Limited Common Elements (LCEs). All areas outside of the units and the LCEs are platted as Common Elements (CEs).
 
The condominiums are also being platted on top of Tracts B and C of the Final Plat for Rio Homes Unit 4 Multi-Family. Tract A of the Final Plat for Rio Homes Unit 4 Multi-Family is not included in the Condominium Plat for Rio Homes Unit 4.
Key Considerations:
The City Council shall find the Final Plat meets the findings for approval, which is compliance with the following City Code sections:
  1. City Code Title 10, Flagstaff Zoning Code
  2. City Code Division 11-20, Subdivision and Land Split Regulations
  3. City Code Title 13, Engineering Design Standards and Specifications
Community Benefits and Considerations:
This Final Plat facilitates the addition of 40 new for-sale housing units to the existing six townhome units on the Rio Homes Unit 4 site. The new housing will be a mix of one-bedroom and two-bedroom apartments.
Community Involvement:
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of a Final Plat subdivision review process.

Attachments: Application
Final Plat
Presentation
 
10.E.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Genevieve Pearthree, Senior Planner
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Final Plat: RP4V, LLC and RP40, LLC request approval of the Final Plat for Rio Homes Unit 4 Multi-Family, a 6-unit multi-family residential townhome subdivision (PZ-19-00019-08). The 5.1-acre site is located at 1221 East Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO).
STAFF RECOMMENDED ACTION:
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation. 
Executive Summary:
A request for approval of the Final Plat for Rio Homes Unit 4 Multi-Family, a 6-unit multi-family residential townhome subdivision. The developer is proposing to amend the previous Rio Homes Unit 4 plat to erase existing lot lines, and clarify parking and access issues, so that 40 additional multifamily residential housing units currently being built on the site can be sold individually as condos (the condominium plat is being processed concurrently through the Final Condominium Plat for Rio Homes Unit 4 Multi-Family, application number: PZ-19-00019-09).
Financial Impact:
No financial impacts are anticipated with this Final Plat.
Policy Impact:
No policy impacts are affiliated with this Final Plat.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Carbon Neutrality Plan
  • DD-1:  Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs.
PBB Key Community Priorities/Objectives
  • Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy.
Regional Plan Policies and Goals
  • Policy LU.5.1. Encourage development patterns within the designated growth boundaries to sustain efficient infrastructure projects and maintenance.
  • Policy LU.5.2. Promote infill development over peripheral expansion to conserve environmental resources, spur economic investments, and reduce the cost of providing infrastructure and services.
  • Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region.
  • Policy WR.4.3. Development requiring public utility services will be located within the Urban Growth Boundary.
Has There Been Previous Council Decision on This:
  • 2002: City Council approved the Ordinance No. 2002-03, An Ordinance Authorizing the Sale of City Owned Real Property for Affordable Housing in the Rio Homes Development
  • 2005: City Council approved the Rio Homes Final Plat
  • October 20, 2020: City Council approved the to the Rio Homes Unit 4 Final Plat (first plat amendment)
  • July 7, 2022: City Council approved the Preliminary Plat for Rio Homes Unit 4 Multi-Family (PZ-19-00019-07; this is the second plat amendment) and the Preliminary Condominium Plat for Rio Homes Unit 4 Multi-Family (PZ-19-00019-06; this is the concurrent condominium plat).
Options and Alternatives:
  1. Approve the Final Plat with no conditions.
  2. Approve the Final Plat with conditions.
  3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Standards and Specifications for New Infrastructure.
Background/History:

Development History
The subject site is located at located at 1221 E. Emma Dr. on the north side of East Pine Knoll Drive and east of Lone Tree Road. The Rio Homes Unit 4 development was originally intended in the mid-2000s to be a cohousing type of community and included a larger parcel intended for a common house. The original 2005 subdivision plat proposed variety of detached and attached residential building types across 21 lots and 9 tracts. The only structures from the original development plan that were ultimately built were six townhome units, each with an associated detached garage (two of the garages have an accessory dwelling unit on the second floor).
 
A first amendment to the Rio Homes Unit 4 subdivision was approved by City Council in 2020 (and recorded in 2021) to allow for the development of 40 additional multi-family residential units.The amendment modified the 2005 plat to create 12 lots and 3 tracts to allow for the development of 40 multifamily residential units (rental apartments). It maintained the lot lines for the townhomes and garages that had already been developed but removed most of the lot lines that had not been developed. City staff approved the Site Plan for the 40 residential units on March 26, 2020 (Civil Plans were approved on July 10, 2020, and Building Permits were approved on November 11, 2021).
 
The developer has decided to turn the 40 multifamily residential units into condominiums so that they can be sold individually. The condominiums are located on Tracts B and C the Final Plat for Rio Homes Unit 4 Multifamily and are being processed concurrently in a separate application (Final Condominium Plat for Rio Homes Unit 4 Multifamily PZ-19-00019-09).
 
The Final Plat for Rio Homes Unit 4 Multifamily is a second amendment to the Rio Homes Unit 4 subdivision plat.  The purpose of the request is to erase the property lines for four townhome lots that were never developed so that the multifamily residential units being built in these locations can be sold individually. The amendment also clarifies parking/access between the townhome and condominium owners. Staff also administratively approved this plat on October 3, 2022
 
Type of Plat
This second amendment to the Final Plat for Rio Homes Unit 4 Multi-Family is for a townhome subdivision consisting of 6 townhome lots and associated garages. All areas in the subdivision not allocated as lots are reserved as tracts. There are three tracts. The purposes of Tract A are: access, ingress/egress, parking, common element, and open space. The purposes of Tract B are: common element, open space, resource protection, drainage maintenance easement, and multifamily development. The purposes of Tract C are: ingress/egress, parking, common element, and open space. 
Key Considerations:
The City Council shall find the Final Plat meets the findings for approval, which is compliance with the following City Code sections:
  1. City Code Title 10, Flagstaff Zoning Code
  2. City Code Division 11-20, Subdivision and Land Split Regulations
  3. City Code Title 13, Engineering Design Standards and Specifications
Community Benefits and Considerations:
This amendment will facilitate the addition of 40 new for-sale housing units to the existing six townhome units on the Rio Homes Unit 4 site (through the concurrent Final Plat for Rio Homes Unit 4 Condominiums, case number PZ-19-00019-09). The new housing will be a mix of one-bedroom and two-bedroom apartments.
Community Involvement:
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of a Final Plat subdivision review process.

Attachments: Application
Final Plat
Presentation
 
10.F.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Gregory Conlin, Public Works Manager - Fleet Services
Co-Submitter: Mark Wilson
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Contract:  Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract.
STAFF RECOMMENDED ACTION:
  1. Approve a Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract.
  2. Authorize the City Manager to execute all necessary documents.
Executive Summary:
The Flagstaff Fire Department (FFD) is looking to purchase a 2023 Ford Expedition for assignment to a Battalion Chief position. FFD plans to rotate a 2000 Ford Expedition (F2010) out of front line service which currently has 149,115 miles on it. The new vehicle will be used in support of City Fire suppression operations and on assignment for out of district fire operations and training. The new vehicle will carry an extensive amount of equipment in support of these operations. Currently, there are no alternative fueled vehicles produced by manufacturers in the class of vehicles necessary to maintain the equipment needed by FFD. However, in support of the City's carbon neutrality goals, FFD chose a vehicle with a six (6) cylinder, 3.5 L Ecoboost engine as opposed to a eight (8) cylinder or diesel engine option. 
Financial Impact:
FFD has budgeted funding for this vehicle in Fiscal Year 2022-2023 for the purchase of F2010's replacement in the amount of $61,326.18

Most of these dollars have been carried forward from two (2) prior fiscal years in hopes that there would be an alternate fueled vehicle that would meet the service requirements. Unfortunately, FFD must act now in order to supply the required personnel with reliable and effective equipment. This purchase will be paid fully from account  001-03-051-0203-2-4401.
Policy Impact:
None.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Serve the public by providing high quality customer service
  • Provide public safety services with resources, staff & training responsive to the community's needs. 
Carbon Neutrality Plan
DD-6: Proactively invest to protect Flagstaff's clean air status. Choosing a 3.5L Ecoboost  6 cylinder engine over a larger gas or diesel engine. 

Regional Plan
Policy E.2.I. Promote renewable energy sources that reduce demand upon fossil fuels and other forms of generation that produce waste. 
Policy PF.3.I Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served and monies available. 
Has There Been Previous Council Decision on This:
No.
Background/History:
The City of Flagstaff Procurement department utilized cooperative purchase agreement 091521-NAF through Sourcewell in order to obtain the best pricing for the vehicle.

Attachments: Cooperative Purchase Contract
Exhibit A - Quote
Exhibit B - Agency Contract
 
10.G.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Patrick Brown, Purchasing Director
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Contract:  Approve Amendment One of the Professional Services Contract with Arizona Water Buffalo, LLC with additional compensation not to exceed $57,465 for a total contract amount of $107,415 for Water Services Consulting Services.
STAFF RECOMMENDED ACTION:
  1.  Approve Amendment One of the Professional Services Contract with Arizona Water Buffalo, LLC with additional compensation not to exceed $57,465 for a total contract amount of $107,415 for Water Services Consulting Services; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
The Water Services Director position became vacant on May 27, 2022. The City selected Andy Bertelsen as an internal interim Water Resources Director, but also entered into a Professional Services Contract for Water Services Consulting Services with Brad Hill of Arizona Water Buffalo, LLC for subject matter consultation. Andy Bertelsen left City employment and the City hired Arizona Water Buffalo, LLC, Brad Hill, under the Professional Services Contract as a Water Services Executive Consultant to act as the Interim Water Services Director during the recruiting process with an outside Executive Recruiter. Brad Hill was hired as a direct result of his intimate knowledge and experience with the City's water programs, facilities, needs and processes.

Amendment One is needed to cover the additional time that services are needed due to the longer than anticipated recruitment, and to assist the City with a transition to a new Water Services Director resulting from the recruitment.
Financial Impact:
City staff will use available salary savings and budget capacity to cover this additional $57,465 expense.
Policy Impact:
This Amendment One would not impact any City policies.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Enhance the organization's fiscal stability and increase efficiency and effectiveness
Become an employer of choice and provide employees with the necessary tools, training, and support
Has There Been Previous Council Decision on This:
No.

Attachments: Amendment One Contract
Exhibit A - Scope
 
10.H.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Gregory Conlin, Public Works Manager - Fleet Services
Co-Submitter: Emily Markel
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Contract: Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698 on a National Intergovernmental Purchasing Alliance cooperative purchase agreement with the City of Tucson.
STAFF RECOMMENDED ACTION:
  1. Approve the Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698; and
  2. Direct the City Manager to execute the necessary documents.
Executive Summary:
The Solid Waste Collections Section is looking to purchase a Caterpillar 906 articulated loader for the primary use of loading bulk trash from the curb, sidewalks and streets into rear loading collection trash trucks during bulk trash collection process. This program has three (3) rear loading trucks but only one (1) articulated tractor. The current articulated tractor was purchased in 2015 and has over 33,000 hours of use on it. It is staff's goal to field both trucks in the bulk collection process, thus increasing productivity as well as employee safety. This will be achieved because the new equipment will limit the amount of time employees are required to hand toss large bulk trash/green waste piles into the back of collection trucks. This articulated loader does not require a Commercial Drivers License to operate, which will make staffing it use easier.

This addition to the Solid Waste Collections Fleet was approved the the City of Flagstaff's Fleet Management Committee. 
Financial Impact:
The Solid Waste Residential Section has budgeted funding in Fiscal Year 2022-2023 of $133,698 for the purchase of a Caterpillar 906 articulated loader in account 211-06-166-0641-0-4401.
Policy Impact:
N/A
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Enhance the organization's fiscal stability & increase efficiency & effectiveness.
  • Be an employer of choice through inclusive recruitment & by providing employees with the necessary tools, training, support & compensation. 
  • Deliver outstanding services to residents through a healthy, well maintained infrastructure system. 
Carbon Neutrality Plan
  • MM-2: Encourage sustainable consumption.
  • MM-3: Divert more waste from the landfill.
  • CR-1: Ensure all mitigation actions improve Flagstaff's ability to adapt to the future.
Regional Plan
  • Policy E & C.3.4. Invest in forest health and watershed protection measures. 
  • Policy E & C.6.2. Encourage all landowners and land management agencies to emphasize forest ecosystem restoration and catastrophic fire risk reduction for the lands under teir respective jurisdictions. 
Has There Been Previous Council Decision on This:
No
Background/History:
Empire Southwest, LLC holds a Local Government Purchasing Cooperative Contract #161534-01 with the City of Tucson Procurement Department, Public Sector to supply materials and/or services, which was awarded through a competitive and open procurement process. Empire Southwest, LLC is a dealer of Caterpillar equipment and the City has authority to enter into a Cooperative Purchase Contract to purchase the Caterpillar 906 articulated loader.

Attachments: Cooperative Purchase Agreement
Exhibit A - Quote
Cat 906 picture in action
Exhibit B - Agency Contract
 
11.A.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Tiffany Antol, Senior Planner
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Adoption of Ordinance No. 2022-28: An Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Section 10-90.40.030 Rural Floodplain Map, to change the map designation of approximately 7.76 acres of real property from Rural Floodplain to Urban Floodplain on eight parcels of land (APNs 101-01-020A, 101-01-020B, 101-28-005G, 101-28-005H, 101-28-005K, 101-28-013A, 101-28-013B, and 101-28-013D) located generally between W Forest Avenue and N San Francisco Street; providing for severability and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the November 1, 2022, Council Meeting:
1) Read Ordinance No. 2022-28 by title only for the first time
2) City Clerk reads Ordinance No. 2022-28 by title only (if approved above)
At the November 15, 2022, Council Meeting:
3) Read Ordinance No. 2022-28 by title only for the final time
4) City Clerk reads Ordinance No. 2022-28 by title only (if approved above)
5) Adopt Ordinance No. 2022-28
Executive Summary:
This request is for a Zoning Code Text Amendment to amend Section 10-90.40.030 of the Zoning Code, the Rural Floodplain Map, to change the map designation of approximately 7.76 acres from Rural Floodplain to Urban Floodplain on eight parcels of land (APNs 101-01-020A, 101-01-020B, 101-28-005G, 101-28-005H, 101-28-005K, 101-28-013A, 101-28-013B, and 101-28-013D) located generally between W Forest Avenue and N San Francisco Street.
Financial Impact:
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment.
Policy Impact:
There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment.

 
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Promote, protect & enhance a healthy, sustainable environment & its natural resources.
Ensure the built environment is safe through the use of consistent standards, rules & regulations, & land use practices.

Carbon Neutrality Plan
Ensure all mitigation actions improve Flagstaff's ability to adapt to the future.
 
Regional Plan
Staff's analysis of the Regional Plan's goals and policies is included below under Key Considerations under the Zoning Code Text Amendment Criteria hearing, Finding #1 of this report.
Has There Been Previous Council Decision on This:
There has not been a previous City Council decision on this ordinance.
Options and Alternatives:
The City Council may adopt, modify, or deny the proposed amendment.
Background/History:
The Zoning Code includes a Resource Protection Overlay (RPO) that was originally adopted in June 1999 and applied to vacant parcels greater than five acres at the time of adoption.  The purpose of the RPO is to provide standards for the protection of natural resources, including floodplains, steep slopes, and forest.  The requirements are meant to ensure that proposed development is consistent with the character of its natural surroundings.  Floodplains (both Rural and Urban) are the highest priority resource to be protected on a site.  Floodplains are categorized as either urban or rural based on the descriptions below.

1.  Urban Floodplains. All watercourses and associated floodplains not defined as rural floodplains are urban floodplains. Urban floodplains are typically located in urbanized areas and have typically been altered from their natural state by channelization. Urban floodplains may be altered to address conveyance and erosion concerns, provided that all necessary requirements of the City’s Stormwater Regulations as administered by the Stormwater Manager are addressed. However, certain urban floodplains that have characteristics conducive to water quality, wildlife habitat, and stream ecology should be preserved. Proposals for any disturbance of these watercourses shall be reviewed by the Stormwater Manager and must address these attributes and provide for mitigation if necessary. Undergrounding of urban floodplains is strongly discouraged, and a justification must be provided prior to any approval of undergrounding.

2.  Rural Floodplains. Rural floodplains are natural undisturbed open spaces that are unsuitable for development purposes due to periodic flood inundation and the need to preserve the stream corridor for beneficial uses such as the preservation of important ecological resources. Rural floodplains are delineated in Section 10-90.40.030, Rural Floodplain Map, and defined as areas of delineated 100-year floodplain that cannot be disturbed or developed except for roadway and utility crossings. Rural floodplains cannot be altered through a floodplain map amendment or revision and must remain undisturbed (i.e., 100 percent protection). The extension of rural floodplains beyond the limits of the delineated floodplains, both upstream and laterally, may be required based on more current or extended floodplain studies, master plan documents or other studies or documents related to hydrology, hydraulics, stream geomorphology, wildlife habitat, or wildlife corridors.

The proposed amendment is to change the map designation of approximately 7.76 acres from Rural Floodplain to Urban Floodplain.  The applicant’s request is specific to their parcel APN 101-28-005H.  The Rural Floodplain encumbers approximately 1.96 acres of the applicant’s 3.35-acre parcel.  The applicant contends that the existing floodplain has been altered by adjacent development making the Rural Floodplain designation incongruent with the description provided in the Zoning Code.  The applicant states that the correct designation is Urban Floodplain.  The applicant is only requesting this designation be changed on their property.  Staff believes that if the adjacent floodplain areas have been altered as is described in this application, they also no longer meet the description of Rural Floodplain and have included these areas as part of the Zoning Code Text Amendment.

This area of Rural Floodplain is bounded on the north by W Forest Avenue.  The floodplain bisects two parcels of land owned by Northern Arizona Healthcare (NAH).  The floodplain is primarily located on land owned by the City of Flagstaff running in between the NAH properties, however, portions of the floodplain still overlap one of the parcels owned by NAH.  As the floodplain moves further south it encumbers another parcel owned by NAH.  NAH has provided written support to join this application (see attachment).  Beyond the NAH parcels is a parcel that is occupied by the Flagstaff YMCA.  A portion of this parcel (most of which is encumbered by the floodplain) has been dedicated to the City of Flagstaff as right-of-way.  The applicant’s parcel is directly south of the YMCA and the City right-of-way.  There are two additional vacant properties (owner has also submitted a letter to be included in this application) and the Northland Hospice site at the southern extent of this floodplain. 

The applicant states as part of their concept plan narrative that the project site is challenging due to constraints across the entire parcel including man-made slopes from the Switzer Canyon Road fill slope as well as moderate to dense tree coverage and 1.96 acres of the total site are within the Rural Floodplain.  This leaves approximately 1.39 acres to hit a minimum density of 34 units.  The applicant’s property is currently zoned High Density Residential and is located within the RPO.  The minimum density required is 10 units per acre (3.35 x 10 = 33.5 or 34 units).  The maximum density allowed for a parcel outside of an activity center and within the RPO is 22 units per acre (3.35 x 22 = 73.7 or 74 units).  The applicant is proposing to develop approximately 0.36 acres of the designated Flood Fringe (within the 100-year floodplain outside of the floodway) leaving the remaining 1.37 acres as undisturbed open space.  Residential development within the 100-year floodplain is required to be constructed so that the finished floor of livable space is a minimum of one foot above the 100-year floodplain as determined by the FEMA flood maps.  The applicant’s proposed residential design includes two floors of livable space above a bottom floor garage which would assist with these elevation requirements.
             
Existing and potential development on the surrounding parcels based on existing zoning includes the following:
  • APN 101-01-020A – Owned by Northern Arizona Healthcare (NAH), zoned Highway Commercial (HC), currently vacant; this site could allow either commercial or residential development.  This zoning category allows one of the highest density and intensity of development. 
  • APN 101-28-005G – Owned by NAH, zoned High Density Residential (HR), currently vacant, 4.86 acres; could be developed with 107 residential units or medical offices with a conditional use permit.
  • APN 101-28-005K – Owned by Valley of the Sun Young Men’s Christian Association; has been developed with the current Flagstaff YMCA facility.
  • APN 101-28-013A – Owned by Testan Properties LLC, zoned Single-Family Residential (R1), currently vacant, .72 acres; could have four residential units.
  • APN 101-28-013B – Owned by Testan Properties LLC, zoned Single-Family Residential (R1), currently vacant, .71 acres; could have four residential units.
  • APN 101-28-013D – Owned by Northland Hospice, zoned Single-Family Residential (R1), currently developed with Northland Hospice facilities. 
Key Considerations:
An application for a Zoning Text Amendment shall be submitted to the Planning Director and shall be reviewed and a recommendation prepared.  The Planning Director’s recommendation shall be transmitted to the Planning and Zoning Commission in the form of a staff report prior to a scheduled public hearing.  The recommendation shall include: an evaluation of the consistency and conformance of the proposed amendment with the goals and policies of the General Plan and any applicable specific plans; the grounds for the recommendation based on the standards and purposes of the zones set forth in Section 10-40.20 (Establishment of Zones) of the Zoning Code; and whether the amendment should be granted or denied. 

A Zoning Code Text Amendment shall be evaluated based on the following findings:

A.  Finding #1:The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan.

The proposed amendment is to resolve a conflict in the Rural Floodplain Map.  The existing Switzer Wash within the subject area has been significantly altered through various development projects over time and no longer meets the intent and purpose of the Rural Floodplain.  This amendment will change the designation from Rural Floodplain to Urban Floodplain.  The Regional Plan does not specifically address Rural versus Urban Floodplain as described in the Zoning Code.

Floodplains in general are considered environmentally sensitive lands which are covered in the Regional Plan on page IV-16.  The plan states, “These areas contain critical resources and require special consideration in the development design and review process.”  The following goals and policies apply to this application:

Goal E&C.7 Give special consideration to environmentally sensitive lands in the development and review process.
  • Policy E&C.7.1. Design development proposals and other land management activities to minimize the alteration of natural landforms and maximize conservation of distinctive natural features.
  • Policy E&C.7.2. Favor the use of available mechanisms at the City and County level for the preservation of environmentally sensitive lands, including but not limited to public acquisition, conservation easements, transfer of development rights, or clustered development with open space designations.
Development in Floodplains is regulated by Title 12 of the Flagstaff City Code entitled Floodplains, which is managed through our Stormwater Program as part of the Water Services Division.  No new structure or development is permitted to be constructed without full compliance with these regulations.  Development standards in the flood fringe include proper anchoring (if necessary), flood resistant materials and construction methods, and elevation and flood proofing requirements. If the applicant’s proposed development moves forward, they will be required to comply with all portions of these standards which are intended to protect the public health, safety, and general welfare, and to minimize public and private losses due to flood conditions. The applicant’s development proposal is also in alignment with the above referenced policies as they attempt to avoid most of the floodplain by clustering the development outside the Flood Fringe.  This causes an additional burden on the applicant with the remainder of this site outside the Flood Fringe impacted by slopes and forest resources.

The Environmental Planning & Conservation Chapter of the Regional Plan includes two maps that help identify concentration of natural resources in Flagstaff.  Map 7: Significant Natural Resource: Wildlife, Vegetation, Hydrology and Geology identifies the subject areas as a potential site for Riparian Vegetation.  A visit to this site shows only Ponderosa Pine and native grasses and typical riparian vegetation.  Map 8: Concentration of Natural Resources shows the subject area in the moderate range of resource concentration without further indication of the resource identified in this area.  The area is not identified as a Watchable Wildlife Area.  Both maps include notes that the indication of natural resources does not preclude private development entitlements.

Other provisions of the Regional Plan that apply to this application are found in the Stormwater and Watershed Management section covered on page VI-14.  This section identifies that watercourse preservation and restoration is a critical and necessary part of stormwater and watershed management.  The following goals and policies apply to this application:
 
Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
  • Policy WR.5.1. Preserve and restore existing natural watercourse corridors, including the 100-year floodplain, escarpments, wildlife corridors, natural vegetation, and other natural features using methods that result in a clear legal obligation to preserve corridors in perpetuity, where feasible.
  • Policy WR.5.3. Identify downstream impacts as the result of development and provide for mitigation measures to address impacts.  When possible, mitigations should be non-structural in nature.
If this floodplain’s watershed were impacted by fire in the future increasingly the likelihood of flooding in the area, beyond what has already been identified, the City would be limited in managing this floodplain area because of the Rural Floodplain designation.  Staff believes the best possible result for this area would be to see the existing floodplain restored and preserved.  The possibility of making that a reality due to land ownership, parcel configuration, and existing development is limited.  Lastly, any new construction will be required to comply with existing Floodplain regulations that would address the issues with downstream impacts.

The proposed amendment can be found consistent and conforms to the objectives and policies of the Regional Plan.  There are no specific plans that cover this area.

B.  Finding #2: The proposed amendment will not be detrimental to the public interest, health, safety, convenience or welfare of the City.

The proposed amendment is not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the City.  This amendment will resolve a conflict in the Rural Floodplain Map.

C.  Finding #3: The proposed amendment is internally consistent with other applicable provisions of this Zoning Code.

The current indicated area is inconsistent with the description of Rural Floodplains. Rural floodplains are described as “…natural undisturbed open spaces that are unsuitable for development purposes due to periodic flood inundation and the need to preserve the stream corridor for beneficial uses such as the preservation of important ecological resources.” The Zoning Code describes the Urban Floodplain as watercourses “…in urbanized areas [that] have typically been altered from their natural state by channelization.” The applicant has provided a biological evaluation of the Switzer Wash in the subject area prepared by Natural Channel Design, Inc. in 2003. The report states the following: “The primary limiting factors to the biological and physical functions of Switzer Creek are direct manipulations of the channel and floodplain during past construction of surrounding roads, utility pipelines, and other infrastructure.  In several places the channel and floodplain have been significantly narrowed and/or completely realigned.  Large rock has been added to the banks and channel presumably to minimize erosion.  Extensive spoil piles limit access to the active floodplain.  Steep road embankments contribute to increases sediment supplies.  Channel realignments have pushed the channel into dense thickets of Ponderosa pine.  The cumulative impact of these modifications limits the function of the riparian system.” The proposed amendments enhance the Zoning Code’s internal consistency by resolving a conflict on the Rural Floodplain Map pertaining to the subject property.
Community Involvement:
In accordance with State Statute and the Zoning Code, the Planning and Zoning Commission work session and public hearing for this amendment was advertised in the Arizona Daily Sun on September 10, 2022. Also, persons of interest that are on file with the Planning and Development Services Section were notified of the work sessions and hearings via first class mail.  The applicant also held a neighborhood meeting inviting all property owners within 300 feet.  The meeting was held on August 25th from 10:00 a.m. to noon on the parcel.  Approximately 24 members of the public attended the meeting but only 11 attendees signed in.  Concerns presented included the following:
  • Concerns that a change from Rural to Urban would open the possibility of further channelization of water through the area and prevent it from soaking into the water table that provides our drinking water. 
  • Concerns that a change from Rural to Urban would create flooding concerns for businesses and residencies downstream from the location. 
  • Concerns that a change from Rural to Urban would impact wildlife that uses the area as a corridor. 
Staff was contacted by several community members requesting additional information about the application.  As of the preparation of this report, staff has received eight public comments via email, which are attached to this report.

Attachments: Application
Zoning Code Text Amendment Narrative
Letter from Northern Arizona Healthcare
Letter from Testan Properties LLC
Regional Plan Map 7
Regional Plan Map 8
Citizen Participation Plan
Public Comments
Ord. 2022-28
Exhibit A
Presentation
 
11.B.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Tiffany Antol, Senior Planner
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Adoption of Resolution No. 2022-51 and Ordinance No. 2022-27:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-19-00248 Updates to Zoning Code - Outdoor Lighting Standards" and an Ordinance of the City Council of the City of Flagstaff Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Outdoor Lighting Standards.
STAFF RECOMMENDED ACTION:
At the November 1, 2022, Council Meeting:
1) Read Resolution No. 2022-51 by title only for the first time
2) City Clerk reads Resolution No. 2022-51 by title only (if approved above)
3) Read Ordinance No. 2022-27 by title only for the first time
4) City Clerk reads Ordinance No. 2022-27 by title only (if approved above)
At the November 15, 2022, Council Meeting:
5) Adopt Resolution No. 2022-51
6) Read Ordinance No. 2022-27 
7) City Clerk reads Ordinance No. 2022-27 by title only (if approved above)
8) Adopt Ordinance No. 2022-27
Executive Summary:
The purpose of Division 10-50.70: Outdoor Lighting Standards is to help assure that dark skies remain a resource to be enjoyed by the Flagstaff community and its visitors, minimize light pollution and light trespass across property lines, maintain an environment that the City’s astronomical industry depends upon, reduce energy consumptions, minimize the potential disruption to nocturnal ecosystems, and to allow safe and efficient outdoor lighting. The City was recognized as the world’s first International Dark Sky City on October 24, 2001, for its pioneering development and implementation of lighting codes that balance the need to preserve Flagstaff’s dark sky resource with the need for safe outdoor lighting practices. 

In 2019, a Joint Land Use Study (JLUS) was completed for Coconino County.  The JLUS is a cooperative land use planning effort between local governments and military installations.  Its goal is to ensure the lasting compatibility of military installations and their nearby communities.  There are two U.S. Naval Observatory Sites in the Flagstaff region which rely on dark sky conditions to conduct their missions. The JLUS contains specific implementation strategies for the City of Flagstaff.  These strategies focus on updating the Zoning Code to remove Lighting Zone 3 as well as modernize measurement of absolute lumens to account for the increasing use of Light Emitting Diode (LED) lighting.  A working group was formed in late 2019 to begin working on revisions to the Outdoor Lighting Standards as suggested by the JLUS.
Financial Impact:
There are no anticipated financial impact affiliated with the proposed Zoning Code Text Amendment.
Policy Impact:
There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Implement innovative local government programs, new ideas, & best practices; be recognized as a model for others to follow.
Achieve a well-maintained community through comprehensive & equitable code compliance & development that is compatible with community values.

Carbon Neutrality Plan
Ensure all mitigation actions improve Flagstaff's ability to adapt to the future.

Regional Plan
Staff's analysis of the Regional Plan's goals and policies is included below under Key Considerations under the Zoning Code Text Amendment Criteria heading, Finding #1 of this report.  
Has There Been Previous Council Decision on This:
There has not been a previous City Council decision on this ordinance.
Options and Alternatives:
The City Council may adopt, modify, or deny the proposed amendment.
Background/History:
The proposed amendment (Attachment 1) includes multiple changes to the Zoning Code.  New provisions are being added, and several existing regulations are being deleted or modified.  The most significant of the modifications include:
  • Removing Lighting Zone 3;
  • Modifying standards to accommodate LED light sources;
  • Adjusting allowed lumens to accommodate LED light sources;
  • Modifying the definition for Narrow Spectrum Amber LED (NSLED).
The proposed amendment includes:
     
Purpose (Section 10-50.70.010):
  • The purpose has been updated and shortened to focus on the primary intent of the standards.
Compliance with the Zoning Code and Permit Requirements (Section 10-50.70.020):
  • This section has been completely revised to provide detailed language about permitting requirements.
Applicability (10-50.70.030):
  • The requirements in this section have been streamlined and reorganized with minimal substantive change 
Establishment of Lighting Zones (10-50.70.040):
  • The primary change is converting three lighting zones to two lighting zones as well as providing written descriptions of the lighting zones instead of relying solely on the Lighting Zone map.
General Requirements – All Lighting Zones (10-50.70.050)
  • The requirements in this section have been streamlined and reorganized with minimal substantive changes.
  • The Maximum Total Outdoor Light Output Standards has been replaced and updated to include the absolute lumens for LEDs.  The previous table included a footnote with a multiplier to be used for LEDs.  That footnote is removed, and the total lumens are adjusted based on that multiplier since most lights used today are LED.
  • The Shielding Standards table is replaced to reflect current table design in the rest of the code and to remove Lighting Zone 3.
  • The remainder of modifications fall under the first bullet.       
Special Uses (10-50.70.060)
  • Added new provisions for building lights located under canopies, building overhangs, and roof eaves. Includes stricter provisions for non-building mounted lights in Lighting Zone 1.
Exceptions (10-50-70.080)
  • Made minor changes to the airport lighting section. Specifically, that this provision does not apply to private helipads or landing strips.
  • Clarified holiday lighting.
Residential Exemptions (10-20.60.040)
  • This section clarifies that when a legal nonconforming residence is rebuilt it must still comply with these standards.
Definitions “F” (10-80.20.060):
  • Correction made to existing definition.
Definitions “L” (10-80.20.120):
  • Revises the definition of Narrow Spectrum Amber LED (NSLED) to have a peak wavelength between 589 and 595 nanometers.    
Definitions “O” (10-80.20.150):
  • Replaces the definition of Total Outdoor Light Output
Key Considerations:
An application for a Zoning Text Amendment shall be submitted to the Planning Director and shall be reviewed and a recommendation prepared.  The Planning Director’s recommendation shall be transmitted to the Planning and Zoning Commission in the form of a staff report prior to a scheduled public hearing.  The recommendation shall include: an evaluation of the consistency and conformance of the proposed amendment with the goals and policies of the General Plan and any applicable specific plans; the grounds for the recommendation based on the standards and purposes of the zones set forth in Section 10-40.20 (Establishment of Zones) of the Zoning Code; and whether the amendment should be granted or denied. 
 
 A Zoning Code Text Amendment shall be evaluated based on the following findings:

A.  Finding #1:  The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan.
The Regional Plan analysis supports the proposed Zoning Code Text Amendment as part of the required findings. The Regional Plan has 97 goals and over 508 policies, which sometimes conflict or are given different weight in decision-making. The applicable policies are analyzed by chapter below.Conflicting goals and policies are found in Chapter VII – Energy, which supports energy efficiency. NSLEDs are less energy efficient than full spectrum LEDs.

Chapter IV - Environmental Planning & Conservation
  • Goal E&C.5. Preserve dark skies as an unspoiled natural resource, basis for an important economic sector, and core element of community character.
  • Policy E&C.5.1 Evaluate the impacts of the retention of dark skies regarding lighting infrastructure and regulatory changes, land use decisions or changes, and proposed transportation developments within the region. 
Chapter VII - Energy
  • Goal E.1. Increase energy efficiency.
  • Policy E.1.4. Promote cost-effective, energy-efficient technologies and design in all new and retrofit buildings for residential, commercial, and industrial projects.
Chapter XIV - Economic Development
  • Policy ED.7.1. Support planning, design, and development that positively, creatively, and flexibly contribute to the community image.
Chapter VIII – Community Character
  • Goal CC.1. Reflect and respect the regions’ natural setting and dramatic views in the built environment.
  • Policy CC.1.1. Preserve the natural character of the region through planning and design to maintain views of significant landmarks, sloping landforms, rock outcroppings, water courses, floodplains, and meadows and conserve stands of ponderosa pine.
Chapter XIV - Economic Development
  • Policy ED.7.1. Support planning, design, and development that positively, creatively, and flexibly contribute to the community image.
There is a very specific portion of the Regional Plan that supports the preservation of dark skies in Flagstaff.  Dark skies have been a priority for Flagstaff for over three decades with the adoption of the first Outdoor Lighting Standards in the 1990s.  This code amendment reflects recent planning efforts to preserve astronomical facilities in the Flagstaff region.  While the preferred light source (NSLEDs) is less energy efficient than the full spectrum LEDs, the environment, social, and economic benefits are so great that in this instance they are supported over the very important goal of energy efficiency.
 
B.  Finding #2: The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City.
The proposed amendment is not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the City.  

C.  Finding #3:The proposed amendment is internally consistent with other applicable provisions of this Zoning Code.
The proposed amendment revises the entire Outdoor Lighting Standards Division of the Zoning Code.  In addition, definitions, associated maps, signage, and legal nonconforming standards have been updated to coordinate with the rewrite of this division.
Community Involvement:
Staff completed the following efforts to reach out for public input on the proposed amendment prior to scheduling work sessions or public hearings:
  • Direct contact with known electrical and lighting contractors was made via email to solicit feedback on the proposed amendment.
  • Notice about the proposed amendment was added to all water bills during the month of July.
  • Staff had an article about the proposed amendment published in the Flagstaff Business News, July 2022 edition.
  • A direct mailing to all commercial property owners in Lighting Zone 3 (approximately 600 owners) with notice of the proposed amendment and invitation to an Open House to discuss the amendment.
  • Staff held an Open House meeting on August 4, 2022, at 5:30 p.m. at the Flagstaff Public Library (Downtown) to discuss the amendment.  One member of the public attended the open house.
As of the preparation of this report, staff has not received any comments from the public.

Attachments: Application
Res. 2022-51
Exhibit A
Ord. 2022-27
Public Participation Plan
Presentation
 
12.A.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Jeremy DeGeyter, Project Manager
Co-Submitter: Trevor Henry
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Approval of Contract:  Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project.
STAFF RECOMMENDED ACTION:
  1. Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project with a contract duration of 300 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
An award of the Professional Engineering Services Contract to Burgess & Niple, Inc. will authorize preliminary project design to 30% and allow public outreach and engagement effort to begin. Phase B (30% to Final Design) contract modification will be awarded upon completion of public outreach and 30% design.
 
The Butler-Fourth Improvements Project (Butler Avenue Widening) is a combined project formerly identified as the Butler Avenue Widening and Butler-4th Intersection Reconstruction projects.
 
The project is in the vicinity of Butler Avenue and Fourth Street in Flagstaff, Arizona, and can be generally described as a roadway, stormwater, and utility improvements project. In general, the project consists of widening present-day Butler Avenue from Little America to Sinagua Heights Subdivision and widening present-day Fourth Street from Warm Springs Trail/Sparrow Avenue to the upcoming Canyon Del Rio development south of Butler Avenue. The project is funded by the City of Flagstaff Transportation Tax, Proposition 403 (“old tax”), which was approved by voters in May 2000 and Proposition 419 (“new tax”), which was approved by voters in November 2018. Extensive public outreach and stakeholder engagement is expected during this initial preliminary project design to 30%.
 
Several intersections, new and existing, will be impacted along Butler Avenue. The Herold Ranch Road intersection will be re-aligned and converted to a roundabout. It will be assessed whether the Butler Avenue and Fourth Street intersection may be a roundabout vs a signalized intersection. The intersection will be raised to reduce flooding impacts from Spruce Avenue Wash. The Peak Point intersection (not yet built) will also be impacted. Acquisition of new Right-of-Way is expected.
 
The project will include ITS (Fiber Optic Conduit) facilities and enhanced bicycle and pedestrian treatments, including a possible separated pedestrian crossing at the Butler Avenue and Fourth Street intersection. 
 
Finally, this project will likely have several utility relocations, possible pipe upsizing, and significant stormwater infrastructure improvements. This project will be delivered through the Construction Manager At Risk (CMAR) project delivery process.
 
The total project cost is currently estimated at $16 million. The approved budget for FY 23 is $6,638,342.00 from the Transportation Tax- Roadway, Pedestrian, Bicycle and Safety Improvements –Street Widening- Butler-Fourth Improvements appropriations. Future years provide $9,556,622 in additional funding for total appropriations of $16,214,076. Project funding also includes in lieu cash contributions for edge improvements or water system upgrades from private developments along this corridor.
Financial Impact:
This Professional Engineering Services Contract will be funded by Transportation Tax- Roadway, Pedestrian, Bicycle and Safety Improvements –Street Widening- Butler-Fourth Improvements fund from the authorized FY 23 budget of $6,638,342.00, Acct #048-10-118-3047-6.
Policy Impact:
N/A
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
Carbon Neutrality Plan
  • Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs. 
  • Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages.
Regional Plan
  • Improve mobility and access throughout the region.
  • Improve transportation safety and efficiency for all modes.
  • Promote transportation infrastructure and services that enhance the quality of life of the communities within the region.
  • Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community.
  • Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.
Has There Been Previous Council Decision on This:
On March 29, 2022, this project was presented for discussion at a Council Work Session Meeting. The project scope and approach were discussed, public comment received, and direction provided to move forward with advertisement for project design.
 
Background/History:
Purchasing staff issued a Request for Statement of Qualifications (RSOQ) solicitation for engineering professional services, and it was published in the Arizona Daily Sun on May 29 and June 5, 2022. Purchasing posted the RSOQ on PlanetBids, the City of Flagstaff’s Bidding platform, on May 20, 2022, and closed the invitation on June 20, 2022. The City received three Statements of Qualifications from engineering consultant firms. A seven-member Selection Committee consisted of City staff and one local contractor reviewed and evaluated the statements. Based upon the numerical scoring of the SOQs, the Selection Committee recommended negotiation of a scope and fee proposal with Burgess & Niple, Inc. Final scores of all firms are as follows:
 
Burgess & Niple, Inc                648
Shephard-Wesnitzer, Inc         631
The WLB Group, Inc                539
 
Burgess & Niple, Inc. is highly qualified to deliver the design for the project and demonstrated the knowledge and experience to perform the public engagement, while also considering alternative design/evaluation metrics.

Attachments: Professional Engineering Services Contract
Exhibit A - Scope and Fees
Project Location Map
Presentation
 
12.B.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Jolene Montoya, Industrial Pretreat Supervisor
Co-Submitter: Steve Camp
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Adoption of Ordinance No. 2022-30:  An ordinance amending City Code to align City Code and industrial discharge permits with the language in Environmental Protection Agency (EPA) 40, and Code of Federal Regulations (CFR) 403.
STAFF RECOMMENDED ACTION:
At the November 1, 2022 Council Meeting:
1) Read Ordinance No. 2022-30 by title only for the first time
2) City Clerk reads Ordinance No. 2022-30 by title only (if approved above)
At the November 15, 2022 Council Meeting:
3) Read Ordinance No. 2022-30 by title only for the final time
4) City Clerk reads Ordinance No. 2022-30 by title only (if approved above)
5) Adopt Ordinance No. 2022-30
Executive Summary:
Water Services is proposing the following changes after an audit was conducted by PG Environmental as an agent for the Arizona Department of Environmental Quality (ADEQ) in June 2022.  There are 3 proposed code changes that will align the verbiage found in EPA 40 CFR 403 with City Code and Industrial discharge permits. 
  • Change code to require a resampling event to be conducted and results submitted to the City within 30 days.  Current code requires only a resampling event to be completed within 30 days. This change is required to meet current EPA regulations. 
  • Require facilities and City to extend record retention for unresolved litigation or when requested by the State director or EPA Regional Administrator. Current code only requires a three-year record retention. 
  • Change the definition of the manager in the signatory requirement to match the updated EPA language.
Flagstaff Water Services has reached out to all the permitted industries with the specific information, published information on the Flagstaff Water Services' website, and made a presentation to the Water Commission.
Financial Impact:
None.

Flagstaff Water Services contacted the industrial users impacted by the change. The change is only to the timeframe for submitting results to the City after an exceedance.  The change does not incur any additional sampling costs for the industries. 
Policy Impact:
The City of Flagstaff has a pretreatment program as directed by the Arizona Pollution Discharge Elimination System (AZPDES) permits for both water reclamation plants.  This program issues discharge permits to industries that qualify under the classifications found in City code 7-02-001-0009.  These proposed changes will align the City code to match EPA language to keep the City of Flagstaff in compliance with ADEQ and EPA.  The impact to the current permitted industrial users will be minimal.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
The changes to the pretreatment program support the Priority Based Budget Key Community Priorities and Objectives Environmental Stewardship - Promote, protect, & enhance a healthy, sustainable environment & its natural resources by aligning itself closely with EPA regulations.
Has There Been Previous Council Decision on This:
Water Services provided a presentation to the Water Commission on September 15, 2022.

Attachments: Ord. 2022-30
7-02 changes presentation
 
12.C.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Martin Ince, Multi-Modal Planner
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Adoption of Resolution No. 2022-50:  A resolution of the Flagstaff City Council adopting the Active Transportation Master Plan
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-50 by title only
2) City Clerk reads Resolution No. 2022-50 by title only (if approved above)
3) Adopt Resolution No.2022-50
Executive Summary:
This resolution will adopt the City’s Active Transportation Master Plan (ATMP), a guide to enhance walking and biking by making them more useful, comfortable, safe, attractive and convenient as modes of transportation. Over the years, a variety of City of Flagstaff plans and policy documents have highlighted the importance of walking and biking, starting with the Flagstaff Regional Plan. The ATMP advances the City’s vision and goals for walking and biking by providing direction and details on becoming a more pedestrian- and bicycle-friendly community.
Financial Impact:
The ATMP helps guide City capital expenditures, through identification and prioritization of a variety of pedestrian and bicycle projects to be built over the next 20 years with funding from the transportation sales tax and First Mile Last Mile grant. The plan also positions the City to pursue grants and other opportunities to build walking and biking infrastructure.
 
Adoption of the ATMP does not have a direct financial impact; however in the future additional funding and staff resources will be required to implement programmatic recommendations in the plan. Additional maintenance resources will also be needed to take care of new pedestrian and bicycle infrastructure as recommended in the draft ATMP.
Policy Impact:
The ATMP does not change existing Regional Plan goals and policies relevant to walking and biking, but it does provide additional detail regarding how to implement them. The document also includes its own goals, policies, and strategies for walking and biking. There are 32 policies organized around six topics – infrastructure, maintenance and operations, support and encouragement, safety, transportation and land use planning, and evaluation – as well as a long list of detailed strategies and actions for each of the 32 policies.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
 
Safe & Healthy Community
Foster a safe, secure, and healthy community
 
Inclusive & Engaged Community
Advance social equity and social justice in Flagstaff
Enhance community outreach and engagement opportunities
Ensure city facilities, services, and programs are accessible for all residents
 
Sustainable, Innovative Infrastructure
Deliver outstanding services to residents through a healthy, well maintained infrastructure system
Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs
Identify smart traffic management, multi-modal transportation, and alternative energy opportunities
 
Livable Community
Provide amenities and activities that support a healthy lifestyle
 
Environmental Stewardship
Implement sustainable building practices and alternative energy and transportation options
Implement, maintain and further the Climate Action and Adaptation Plan (CAAP)

Carbon Neutrality Plan
 
Goal: Equitable Systems
Strategies
ES-1: Incorporate equity as a foundational element of every climate action the City develops and implements.
ES-2: Proactively engage community members on an ongoing basis.
 
Goal: Decreased Dependence on Cars
Strategies:
DD-1: Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs.
DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages.
DD-3: Encourage Flagstaff residents and visitors to walk, bike, roll and take the bus.
 
Goal: Electric Mobility
Strategies
EM-2:   Welcome electric micro-mobility devices as legitimate, healthy, affordable, and low-carbon modes of transportation.

Regional Plan
 
Goal T.1. Improve mobility and access throughout the region.
Policy T.1.1. Integrate a balanced, multimodal, regional transportation system.
Policy T.1.2. Apply Complete Street Guidelines to accommodate all appropriate modes of travel in transportation improvement projects.
Policy T.1.5. Manage the operation and interaction of all modal systems for efficiency, effectiveness, safety, and to best mitigate traffic congestion.
Policy T.1.6. Provide and promote strategies that increase alternate modes of travel and demand for vehicular travel to reduce peak period traffic.
 
Goal T.2. Improve transportation safety and efficiency for all modes.
Policy T.2.1. Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.
Policy T.2.3. Provide safety programs and infrastructure to protect the most vulnerable travelers, including the young, elderly, mobility impaired, pedestrians, and bicyclists.
 
Goal T.3. Provide transportation infrastructure that is conducive to conservation, preservation, and development goals to avoid, minimize, or mitigate impacts on the natural and built environment.
Policy T.3.2. Promote transportation systems that reduce the use of fossil fuels and eventually replace with carbon neutral alternatives.
Policy T.3.4. Actively manage parking, including cost and supply, to support land use, transportation, and economic development goals.
Policy T.3.8. Promote transportation options such as increased public transit and more bike lanes to reduce congestion, fuel consumption, and overall carbon emissions and promote walkable community design.
 
Goal T.4. Promote transportation infrastructure and services that enhance the quality of life of the communities within the region.
Policy T.4.1. Promote context sensitive solutions (CSS) supportive of planned land uses, integration of related infrastructure needs, and desired community character elements in all transportation investments.
Policy T.4.2. Design all gateway corridors, streets, roads, and highways to safely and attractively accommodate all transportation users with contextual landscaping and appropriate architectural features.
 
Goal T.5. Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community.
Policy T.5.1. Provide accessible pedestrian infrastructure with all public and private street construction and reconstruction projects.
Policy T.5.2. Improve pedestrian visibility and safety and raise awareness of the benefits of walking.
Policy T.5.3. Identify specific pedestrian mobility and accessibility challenges and develop a program to build and maintain necessary improvements.
Policy T.5.4. Design streets with continuous pedestrian infrastructure of sufficient width to provide safe, accessible use and opportunities for shelter.
 
Goal T.6. Provide for bicycling as a safe and efficient means of transportation and recreation.
Policy T.6.1. Expand recognition of bicycling as a legitimate and beneficial form of transportation.
Policy T.6.2. Establish and maintain a comprehensive, consistent, and highly connected system of bikeways and FUTS trails.
Policy T.6.3. Educate bicyclists and motorists about bicyclist safety through education programs, enforcement, and detailed crash analyses.
Policy T.6.4. Encourage bikeways and bicycle infrastructure to serve the needs of a full range of bicyclist experience levels.
Policy T.6.5. Provide short- and long-term bicycle parking where bicyclists want to travel.
Policy T6.6. Integrate policies to increase bicycling and meet the needs of bicyclists into all relevant plans, policies, studies, strategies, and regulations.
 
Goal T.7. Provide a high-quality, safe, convenient, accessible public transportation system, where feasible, to serve as an attractive alternative to single-occupant vehicles.
Policy T.7.5. Incorporate adopted plans and policies for non-motorized and public transportation in the permitting process for all development or land use proposals, including provisions for efficient access and mobility, and convenient links between pedestrian, bicycle, and transit facilities.
 
Goal T.9. Strengthen and support rail service opportunities for the region’s businesses and travelers.
Policy T.9.4. Increase the number of grade-separated railroad crossings.
 
Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
Policy T.10.2. Improve multimodal access and service to and from the airport including transit, bicycle, and parking services.
 
Goal T.11. Build and sustain public support for the implementation of transportation planning goals and policies, including the financial underpinnings of the Plan, by actively seeking meaningful community involvement.
Policy T.11.2. Approach public involvement proactively throughout regional transportation planning, prioritization, and programming processes, including open access to communications, meetings, and documents related to the Plan.
Policy T.11.3. Include and involve all segments of the population, including those potentially underrepresented such as the elderly, low-income, and minorities
Policy T.11.4. Attempt to equitably distribute the burdens and benefits of transportation investments to all segments of the community.
 
Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region.
Policy NH.1.3. Interconnect existing and new neighborhoods through patterns of development, with complete streets, sidewalks, and trails.
 
Goal OS.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health.
Policy OS.1.4. Use open space as opportunities for non-motorized connectivity, to interact with nature, and to enjoy the views and quiet.
 
Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
Policy WR.5.2. Incorporate pedestrian access, trails, and watchable wildlife opportunities into natural watercourses when practical.
 
Goal E.1. Increase energy efficiency.
Policy E.1.5. Promote and encourage the expansion and use of energy-efficient modes of transportation:
a. Public transportation
b. Bicycles
c. Pedestrians
 
Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region.
Policy CC.4.1. Design streetscapes to be context sensitive and transportation systems to reflect the desired land use while balancing the needs of all modes for traffic safety and construction and maintenance costs.
Policy CC.4.4. Design streets and parking lots to balance automobile facilities, recognize human-scale and pedestrian needs, and accentuate the surrounding environment.
 
Goal CC.5. Support and promote art, science, and education resources for all to experience.
Policy CC.5.4. Complete sidewalks and Flagstaff Urban Trails System connections for all schools, community colleges, and university campuses.
 
Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and
connected places.
Policy LU.1.4. Attract private investment by reinvesting in transportation infrastructure improvements as well as public utilities infrastructure for desired development size.
 
Goal LU.2. Develop Flagstaff ’s Greenfields in accordance with the Regional Plan and within the growth boundary.
Policy LU.2.1. Design new neighborhoods that embody the characteristics of Flagstaff’s favorite neighborhoods – that is, with a mix of uses, a variety of housing types and densities, public spaces, and greater connectivity with multimodal transportation options.
 
Goal LU.10. Increase the proportion of urban neighborhoods to achieve walkable, compact growth.
Policy LU.10.1. Prioritize connectivity within all urban neighborhoods and activity centers.
Policy LU.10.2. Support on-street parking, shared lots, and parking structures.
Policy LU.10.7. Invest in infrastructure and right-of-way enhancements that favor the pedestrian and transit as an incentive for private investment in urban neighborhoods and activity centers.
 
Goal LU.12. Accommodate pedestrians, bicyclists, transit riders, and private cars to supplement downtown’s status as the best-served and most accessible location in the region.
Policy LU.12.1. Invest in downtown’s streets and sidewalks so that they remain Flagstaff’s premiere public spaces.
Policy LU.12.7. Provide multiple routes and pathways for vehicular and pedestrian movement.
Policy LU.12.8. Provide for strong connections from the Flagstaff Medical Campus to the Northern Arizona University campus via pedestrian paths, bicycle connections, streets, and transit service.
Policy LU.12.9. As defined in the FUTS Master Plan, include trail access points, bicycle parking, and bicycle facilities.
 
Goal LU.13. Increase the variety of housing options and expand opportunities for employment and neighborhood shopping within all suburban neighborhoods.
Policy LU.13.1. Prioritize connectivity for walking, biking, and driving within and between surrounding neighborhoods.
Policy LU.13.9. Use open space and FUTS trails to provide walking and biking links from residential uses to employment, shopping, schools, parks, and neighborwoods.
 
Goal LU.14. Maintain the character of existing rural communities.
Policy LU.14.4. Connect rural neighborhoods using roads, trails (equestrian, foot, and bicycle), and public access to the National Forest.
 
Goal LU.15. Plan for and encourage employee-intensive uses throughout the area as activity centers, corridors,
research and development offices, business parks, and light industrial areas to encourage efficient infrastructure and multimodal commuting.
Policy LU.15.4. Accommodate safe and convenient walking, biking, and transit facilities in existing and proposed employment centers.
 
Goal LU.19. Develop a manageable evolution of the main corridors into contextual place makers.
Policy LU.19.4. Balance automobile use, parking, bicycle access, while prioritizing pedestrian safety along all corridors.
Has There Been Previous Council Decision on This:
No
Options and Alternatives:
Option A. Adopt Resolution 2022-50 as submitted and adopt the Active Transportation Master Plan
Option B. Adopt Resolution 2022-50 with changes
Option C. Do not adopt Resolution 2022-50
Background/History:
The ATMP is intended to serve as a guide to making walking and biking in Flagstaff more convenient, useful, comfortable, attractive, and safe. The Flagstaff Regional Plan describes an overall vision for transportation and lists a variety of goals of policies to achieve the vision, including a number of goals and policies directly related to walking and biking. The ATMP will provide the details to advance the overall vision and implement the goals and policies.
Key Considerations:
The intent of the ATMP 
  • Provide policy guidance to advance the transportation goals and vision of the Regional Plan
  • Establish specific goals and strategies to support and promote walking and biking
  • Identify and prioritize needed pedestrian and bicycle infrastructure
  • Set forth planning and design guidance for walking and biking
  • Facilitate a fundamental change (the Big Shift) in Flagstaff’s approach to transportation planning
 Plan contents
 
1 Introduction: describes the policy context, how the plan was developed, and how it will be used; closed with a list of guiding principles and a description of an overall approach.
 
2 Current conditions: provides an accounting of the current status of walking and biking, based on existing facilities, mode share, crash data, and national indicators.
 
3 Goals and policies: includes specific goals for walking and biking, as well as 32 policies organized around six topics. Appendix A supplements this chapter with a list of potential strategies and actions for each of the 32 policies.
 
4 Outcomes, indicators, and targets: lists desired results and measures, and establishes attainable targets for the short and long term.
 
5 Implementation: describes a broad range of opportunities to implement the plan, including priority actions for the first year and first five years.
 
6 Planning considerations: a discussion of how walking and biking fit into the larger contexts of transportation and land use planning.
 
7 Design guidance: provides information on design considerations for pedestrian and bicycle facilities, as well as streets and intersections.
 
8 Infrastructure recommendations:
 
How the plan is used
  • Goals and policies in the ATMP can provide guidance on walking and biking for other planning documents, including the Regional Plan and the Regional Transportation Plan.
  • The ATMP includes a prioritized list of pedestrian and bicycle infrastructure projects that will be included in the City’s five-year capital program.
  • Policies and strategies can be reflected in the City’s performance-based budgeting process and incorporated into budget requests, strategic plans, and work programs.
  • The ATMP does not create any new standards or regulations, but it can be used to help identify revisions to the Zoning Code and Engineering Standards to support walking and biking. The document can also inform how City processes and practices can be made more walk and bike friendly.
  • The ATMP also does not create any new requirements for private development, but it can serve as guidance for pedestrian and bicycle accommodation.
  • Design and planning guidance can also be used with other City capital projects that includes pedestrian and bicycle components, like new roadway projects.
 
Guiding principles
  • Walking and biking are important to Flagstaff and reflect the values of the community.
  • Flagstaff has a significant opportunity to expand walking and biking, but it takes a concerted effort by the City
  • More people will choose to walk and bike when it is comfortable, convenient, and useful
  • Walking and biking are critical elements of a robust transportation system
  • Walking and biking are integral parts of a larger context of land use, community character, and street design.
  • Mobility – the ability to travel freely to access our daily needs and activities – is a fundamental human need.
  • Better transportation options and enhanced mobility support equity
  • Sustainable transportation options are critical to meeting the City’s carbon neutrality goals
  • Active transportation supports a healthy and resilient economy
 
Recommended approach 
  • Be more transformational than incremental
  • Prioritize pedestrians and bicyclists
  • Take a well-rounded approach to transportation.
  • Pursue a wide range of solutions for mobility
  • Use Travel Demand Management (TDM) as a guiding principle
  • Don’t overbuild for cars
Community Benefits and Considerations:
Walking and biking support a variety of community benefits, both directly and indirectly:
  • Health: walking and biking are linked to a number of health benefits.
  • Safety: providing facilities for walking and biking can help make roadways safer for all users, including motorists.
  • Mobility: more viable transportation options mean better mobility for the entire community.
  • Transit: walking and biking help support transit by making it easier for riders to get to transit stops and extending the reach of bus lines into neighborhoods.  Transit supports walking and biking by serving as a backup safety net.
  • Equity: more viable transportation options improve mobility for all segments of the population, including the elderly, individuals with mobility challenges, and low-income populations.
  • Environment: walking and biking reduce reliance on fossil fuels and lowers greenhouse gas emissions, which provides numerous benefits such as improved local air quality and better health.
  • Housing: transportation typically accounts for about 20 percent of a typical household income; when transportation costs are reduced, more household income is available for housing (H+T index).
  • Economy: pedestrian and bicycle-friendly commercial areas promote street-level activity, vibrancy, and vitality. Communities with strong walking, biking, and trails infrastructure gain a competitive edge in attracting and keeping businesses and jobs.
  • Sustainability: walking and biking also support Flagstaff's goal of carbon neutrality. In Flagstaff, transportation accounts for about 30 percent of greenhouse gas emissions.
Community Involvement:
The community was engaged in the preparation of this draft plan in a number of ways:
 
Community surveys: a total of 15 community surveys related to walking and biking have been conducted since 2016. Six of these were done specifically in support of the ATMP, and another nine were conducted for other projects but are relevant to walking and biking.
 
Public outreach: staff have conversed with hundreds of residents about pedestrian and bicycle issues at numerous community events, including Earth Day, Bike-to-Work Week, Arizona Trail Day, and the Flagstaff Community Market. Two walking and biking summits were hosted in late 2017, during which approximately 100 attendees were given an opportunity to provide feedback and complete a survey.
 
PAC and BAC meetings: since 2014, discussion of the ATMP has been a standing item on the monthly agendas of the City’s Pedestrian Advisory Committee (PAC) and Bicycle Advisory Committee (BAC). The draft ATMP has also been discussed at the several Transportation Commission meetings.
 
Other boards and commission: the draft ATMP was presented to a variety of City commission over the past year, including the Beautification and Public Art Commission, Commission on Diversity Awareness, Commission on Inclusion and Adaptive Living, Housing Commission, Open Spaces Commission, Parks and Recreation Commission, Planning and Zoning Commission, Sustainability Commission, and Tourism Commission.

Attachments: Res. 2022-50
Ex. A. - Draft Active Transportation Master Plan
Presentation
 
12.D.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From:
Co-Submitter: Nicole Antonopoulos
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Adoption of Resolution No. 2022-52:  A Resolution of the Flagstaff City Council, requiring that new construction and major renovation of all city-owned, non-housing section, occupied facilities achieve emissions-neutral operations, and that these same facilities shall be designed to support one or more functions of a “community resilience hub” to support vulnerable community members during disruptive events, and that in the event that a city-owned building or property is being vacated by the city, that the housing section first have the opportunity to evaluate the property and determine the feasibility of re-purposing or developing in a manner that supports increasing the number of available and affordable housing units, and repealing Resolution no. 2014-09.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-52 by title only
2) City Clerk reads Resolution No. 2022-52 by title only (if approved above)
3) Adopt Resolution No. 2022-52
Executive Summary:
The Sustainable Building Resolution (SBR) was first adopted in 2008 and updated in 2014.  Since 2008, the SBR has outlined the organizational standards that the City of Flagstaff will follow when commissioning the construction of a new occupied building or undertaking major renovations of an existing occupied building. 
 
The 2022 revision of the SBR proposes three key updates (enumerated below).  These updates will bring the Sustainable Buildings Resolution into greater alignment with the City Council and community priorities of mitigating greenhouse gas emissions, increasing community resilience, and increasing the number of available and affordable housing units.  These priorities are reflected in the recent adoption of the Climate Emergency Declaration (Res 2020-09) the Housing Crisis Declaration (Res. No 2020-66) the Flagstaff Carbon Neutrality Plan (Res 2021-34) the 10 Year Housing Plan (Res. No 2022-03) and the Sustainable Building Incentive (PZ-21-00282). 
 
The development of the 2022 SBR revisions was undertaken by an inter-division team of City staff, including the Housing Section, the Real Estate Manager, the Community Development Division Director, the Facilities Section, and the Sustainability Office.
 
The proposed revisions to the Sustainable Building Resolution incorporate the following key concepts:
  1. Reduced greenhouse gas emissions from buildings:  By updating the building performance standards that the City will adhere to for these projects, the City will ensure that it achieves its goals related to reduced building energy use, clean electricity, and appropriate building electrification.
  2. Supporting community resilience:  By incorporating an expectation that these building projects will include amenities to support vulnerable residents during disruptive weather events or other extreme incidents, the revisions will increase community resilience.
  3. Supporting the increase in the number of available and affordable housing units:  The revisions outline a process for the event that a City-owned building or property is being vacated that directs the Housing Section to evaluate the property and determine the feasibility of re-purposing or developing in a manner that supports increasing the number of available and affordable housing units.
 
Based on comments from Council during the 10/18/2022 Council Meeting, the following additions/deletions were made:
 
WHEREAS,
  • (#7) the Mayor and City Council of the City of Flagstaff  wish to declare a commitment to energy conservation; that all occupied City-owned new construction and major renovations, including building additions over 10,000 square feet, shall achieve certification in the Leadership in Energy and Environmental Design (“LEED”) Program or Green Globes Program or Living Building Challenge Program or at a minimum achieve American Society of Heating, Refrigeration, and Air Conditioning Engineers (“ASHRAE”) Design for High-Performance building standards; and
 
  • (#12) the Adaptive Reuse Program offers support to small businesses that re-purpose existing buildings, in recognition that re-purposing is one of the most sustainable approaches to building and development; and
 
ENACTMENTS:
No changes made since 10/18/2022 Council Meeting.
 
Staff will provide a short presentation of the recommended revisions to the Resolution and the updates that have been made based on Council feedback.
Financial Impact:
Designing and constructing sustainable buildings has been shown to have only a minor impact on total building costs, particularly when incorporated early in the building design process. Many sustainability features can bring potential cost savings, such as energy efficiency, and building electrification.
 
According to a major survey of the building community in Massachusetts, “net zero ready buildings are being built at the same cost as conventional buildings. 87% of net zero ready buildings reported have less than a 1% construction cost premium. This is consistent across all building types and sizes, including high-rise buildings that are hundreds of thousands of square feet.” (Source: Built Environment Plus: Massachusetts is Ready for Net Zero (2021)). (Massachusetts is in Climate Zone 5 Moist; Flagstaff is in Climate Zone 5, Dry.)
Policy Impact:
This will update and replace the policy of Res 2014-09.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Regional Plan:
  • Goal E&C.1. - Proactively improve and maintain the region’s air quality.
  • Goal E&C.2 - Achieve carbon neutrality for the Flagstaff community by 2030.
    • Policy E&C.2.1 - Encourage the reduction of energy and material consumption.
    • Policy E&C.2.2. Promote investments that create a connected and efficient community, decrease emissions from transportation and building energy, and strengthen climate resiliency.
    • Policy E&C.2.3. Review and revise existing regulations, standards, and plans (codes, ordinances, etc.) to reduce community greenhouse gas emissions.
    • Policy E&C 2.4. Promote developments that help the community achieve carbon neutrality through strategies that reduce the project’s emissions from transportation, energy, and consumption.
  • Goal E&C.3 - Prepare Flagstaff’s community systems and resources to be more resilient to climate change impacts, and address climate change in a manner that prioritizes those most impacted and ensures the costs and benefits of climate adaptation and mitigation are equitably distributed.
    • Policy E&C.3.2. Review and revise existing regulations, standards, and plans (codes, ordinances, etc.) to reduce the community’s vulnerability to climate change impacts and reduce the disproportionate impacts on vulnerable communities.
    • Policy E&C.3.5. Improve the ability of vulnerable community members to adapt and thrive amidst the pressures of climate change.
       
Relevant target areas and opportunities for action in the CNP include:
  • Community Resilience - Strategy 1: Ensure all mitigation actions improve Flagstaff’s ability to adapt to the future.
  • Community Resilience - Strategy 2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change.
  • Electric Mobility - Strategy 3: Support residents, businesses and institutions in the transition to electric vehicles.
  • Clean Electricity - Strategy 2: Increase renewable energy installations and usage in new buildings.
  • Fuel Switching - Strategy 1: Reduce or remove natural gas usage in municipal buildings.
  • Reduced Building Energy Use - Strategy 1: Achieve net zero energy City of Flagstaff facilities.
Has There Been Previous Council Decision on This:
Yes. The Sustainable Building Resolution was first adopted in 2008 and revised in 2014.
 
These revisions align the Sustainable Building Resolution with the goals and urgency of:
  • The Climate Emergency Declaration (Res 2020-09)
  • The Housing Crisis Declaration (Res. No 2020-66)
  • The Flagstaff Carbon Neutrality Plan (Res. 2021-34)
  • The 10 Year Housing Plan (Res. No 2022-02)
  • The Sustainable Building Incentive (PZ-21-00282) 

Attachments: Redline of 2014 SBR
Res. 2022-52
2022 SBR PPT
 
12.E.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Shannon Anderson, Senior Deputy City Manager
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE:
Consideration and Adoption of Ordinance No. 2022-29:  An ordinance of the City Council of the City of Flagstaff, amending section 1-07-001-0005, Salaries, of the Flagstaff City Code, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the November 1, 2022 Council Meeting:
1) Read Ordinance No. 2022-29 by title only for the first time
2) City Clerk reads Ordinance No. 2022-29 by title only (if approved above)
At the November 15, 2022 Council Meeting:
3) Read Ordinance No. 2022-29 by title only for the final time
4) City Clerk reads Ordinance No. 2022-29 by title only (if approved above)
5) Adopt Ordinance No. 2022-29
Executive Summary:
The City Code 1-07-001-0005 Salaries outlines the salary and benefits for Mayor and Council members along with the process for a review of these salaries.  There was a request from the majority of City Council following the adoption of 2019-39 in February 2020 to review the salaries of Mayor and Council. 

The City Council appointed four members to the Citizen Commission on Council Salaries during their April 19. 2022 meeting and the five commission members from Planning and Zoning, Parks and Recreation, Tourism, Water, and Transportation Commissions were identified between June and August 2022.  The newly created Citizen Commission on Council Salaries met in September and October of 2022 to consider information such as examples of work, municipal and county benchmark data, consumer price index, minimum wage, cost of living, and living wages as they crafted their recommendation. 

The City's website includes a webpage dedicated to the Citizen's Commission that includes the agendas, minutes and a form for members of the public to provide feedback.  A press release was sent out on October 3, 2022 to encourage the public to share their feedback either online using the form on the website or to attend the October 12, 2022 meeting. 

The Commission members finalized their recommendation during the October 12, 2022 meeting to include an increase in the Mayor's salary from $38,500 to $54,340 and Council's salary from $25,500 to $44,650 following the 2022 election. Then effective December 1, 2024 an increase in the Mayor's salary from $54,340 to $70,180 and Council's salary from $44,650 to $63,800.  The recommendation also includes a change to the monthly routine travel and meals stipend for the Mayor from $150 to $200 with a City vehicle and $250 to $300 without a City vehicle and for Council member from $166 to $200 per month. 

These recommendations recognize the irregular schedule of Council members and the difficulty to fit their responsibilities within a normal work schedule and compensates them appropriately for the time being spent fulfilling their duties and meeting community expectations. It also recognizes the role, responsibility, and impact of City Council member decisions.  The recommended salary provides a sustainable wage that has the ability to attract quality and diverse candidates to fill Council vacancies. This aligns Council salaries closer to County Board of Supervisors and like community salaries while continuing the differential between Mayor and Council salaries.    
Financial Impact:
The impact to salaries and the monthly routine travel and meals stipend will be accounted for in the annual budget process.
Policy Impact:
There are no other policy impacts. 
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
These recommendations support Mayor and Council members and the City Councils works to meet all of the community priorities and objectives in effective governance, safe & healthy community, inclusive & engaged community, sustainable, innovative infrastructure, robust resilient economy, livable community and environmental stewardship. 
Has There Been Previous Council Decision on This:
No. 

Attachments: Ord. 2022-29
Presentation
 
13.A.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Sam Beckett, Public Works Streets Section Director
Co-Submitter: Amy Hagin
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE
Snow Readiness and Operations Update- PROSE / Public Works
STAFF RECOMMENDED ACTION:
Discussion of the upcoming winter season preparations and parking restrictions. This discussion item is informational only. 
  - Public Works Streets Section snow operations
  - Parks Section snow operations
  - Parking and community impacts
EXECUTIVE SUMMARY:
The City of Flagstaff historically receives approximately 100" of snow during 15-25 weather events in a typical winter season.  In the late fall, preparations of equipment and training of personnel begins for winter snow operations.  The community has high expectations of transportation network and facilities clearing.  The snow operations discussion will provide insights into the operations of Public Works and Parks, Recreation, Open Space, and Events (PROSE) Divisions, and is educational for all residents and visitors of Flagstaff.
INFORMATION:
Attached Power Point Presentation

Attachments: PROSE/STREETS Snow Readiness PowerPoint
 
13.B.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Edward Schenk, Water Services Manager - Stormwater
Date: 10/25/2022
Meeting Date: 11/01/2022

TITLE
Discussion on Stormwater Credit Manual Revisions
STAFF RECOMMENDED ACTION:
Staff recommends accepting the proposed revisions to the Stormwater Credit Manual and seeks direction from City Council to formalize those revisions.
EXECUTIVE SUMMARY:
The most recent Stormwater Credit Manual was instituted in 2015. No amendments been made since.

A detailed review of the Stormwater Credit Manual reveals potential inconsistencies with the original intent of the manual. Concerns exist about the current Stormwater Credit Manual's provision of incentives to Flagstaff residents. The intent of this discussion item is to provide Council with the ability to review Staff recommended revisions to the Credit Manual. If approved, Staff will move forward with an ordinance to create an updated Stormwater Credit Manual for 2023 and the future. Such an ordinance would require the standard two public readings at subsequent City Council Meetings.
 
INFORMATION:
The most recent Stormwater Credit Manual went into effect in 2015. It is a revised version of the original Stormwater Credit Manual of 2006 and was intended to provide incentives to businesses and property owners to "go above and beyond" in their private stormwater infrastructure. The current Stormwater Credit Manual contains language that could pose possible concerns with its application. The subject of revising the Stormwater Credit Manual was briefly mentioned to Council as part of the initial City Council discussions related to the Stormwater Rate Study. Additionally, this item was formally presented to the Water Commission in September. A summary of the proposed changes are below and are also in the attached draft updated Stormwater Credit Manual. If the draft document is accepted by Council it will be put forward in ordinance form with the required two public reads at future regular City Council Meetings. 
 
Stormwater Detention:
 
In particular: the current Stormwater Credit Manual provides a 20% credit for detention of the 2, 10 and 100 year events. This must be clarified as these standards are required by current code.
 
The Stormwater Credit Manual provides a 9% credit for meeting detention code of the 1990s. This must be clarified to be consistent with the current detention requirements of the updated/current drainage code.
 
Staff recommends removing both credits and replacing with a 10% credit for detention basins that provide detention beyond current code. Specifically a detention requirement for a 500 year event.
 
Residential Water Harvesting:
 
The Stormwater Credit Manual currently provides a 10% credit for a minimum of 2 rain barrels with a combined capacity of 100 gallons on a residential property. Staff recommends this be changed to a minimum of 300 gallons of on-site residential rainwater harvesting. This change is intended to show a real benefit in terms of rainwater runoff reduction while not being too difficult to obtain for a typical property owner.
 
Conservation Easement:
 
The Stormwater Credit Manual provides a 10% credit for a minimum of 10 contiguous acres of conservation easement. This requirement will be hard to meet within City limits as open parcels become more rare, and more expensive. It is recommended that this be changed to 2 contiguous acres of conservation easement for the 10% credit.
 
Structured Educational Program:
 
No change.
 
Additional change to the Credit Manual:
 
Addition of a section for floodproofing, provide a 10% credit for "wet" or "dry" floodproofing of the primary structure(s) on a parcel.
 
 
 

Attachments: Draft Credit Manual
Existing Credit Manual
Presentation
 
13.C.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Sterling Solomon, City Attorney
Date: 10/28/2022
Meeting Date: 11/01/2022

TITLE
Discussion of potential Holiday Display Policy
STAFF RECOMMENDED ACTION:
Discussion and direction to staff regarding potential establishment by resolution of a holiday display policy.
EXECUTIVE SUMMARY:
City Council has received legal advice in executive session regarding potential options for the establishment of a holiday display policy by adoption of a resolution. City Council now has the opportunity to discuss options and give direction for the potential establishment of a holiday display policy by adoption of a resolution. 
INFORMATION:
After City Council discussed the potential establishment of a holiday display policy, staff will await direction from Council before drafting a resolution for consideration and potential adoption at the November 15, 2022 Regular City Council Meeting to become effective immediately upon adoption. 

Attachments: