WORK SESSION AGENDA
 
CITY COUNCIL WORK SESSION
TUESDAY

NOVEMBER 29, 2022
 
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
             
1.
Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3. Pledge of Allegiance, Mission Statement, and Land Acknowledgement
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4. Public Participation

Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5. Review of Draft Agenda for the December 6, 2022 City Council Meeting

Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
 
6. Fire Department Commendations
 
7.   November Work Anniversaries
 
 
Recognize employees who are celebrating their work anniversaries in November
 
8.   Business Community Listening Tour
 
  STAFF RECOMMENDED ACTION:
 
Receive the information. Council may be invited to a future tour of the facilities of the businesses represented.
 
9.   Youth Climate Advisory Group Introduction and Update
 
 
This is an informational update on the Flagstaff Youth Climate Advisory Group.
 
10.  
Vehicle Nuisance Noise Ordinance Discussion
 
  STAFF RECOMMENDED ACTION:
 
Receive direction on City of Flagstaff Vehicle Nuisance Noise Ordinance
 
11. Public Participation
 
12. Informational Items To/From Mayor, Council, and City Manager; future agenda item requests
 
13. Adjournment
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            
 
7.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Saltzburg, City Clerk
Date: 11/23/2022
Meeting Date: 11/29/2022

TITLE:
November Work Anniversaries
DESIRED OUTCOME:
Recognize employees who are celebrating their work anniversaries in November
EXECUTIVE SUMMARY:
INFORMATION:

Attachments: Presentation
 
8.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: John Saltonstall, Business Retention & Expansion Manager
Co-Submitter: David McIntire
Date: 11/07/2022
Meeting Date: 11/29/2022

TITLE:
Business Community Listening Tour
STAFF RECOMMENDED ACTION:
Receive the information. Council may be invited to a future tour of the facilities of the businesses represented.
Executive Summary:
The City of Flagstaff Economic Development Program works with several local and regional business and service providers. The Listening Tours bring business and Council together for greater mutual understanding. For this edition Council will hear brief updates from local manufacturers Nestle Purina, F-Bomb Foods, and KC Hilites.
Financial Impact:
No financial impact.
Policy Impact:
No policy impact.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Robust Resilient Economy; Enhance understanding between the development community, the City & Flagstaff Residents.

Carbon Neutrality Plan
Community Resilience.

Regional Plan
Goal ED.1. Create a healthy environment for business by ensuring transparent, expeditious, and predictable government processes.
Previous Council Decision on This:
Council has previously provided direction that these conversations remain beneficial. 
Background/History:
Business Listening Tours have been offered intermittently since 2013 through the City of Flagstaff Economic Development Offices. Originating as Site Tours, the Business Listening Tours have transformed into presentations to Council from businesses at a Council Meeting followed by tours of the facilities of participating businesses.

The businesses presenting are a part of Flagstaff's manufacturing sector. Nestle Purina is a global company who has been a strong part of Flagstaff's economy for many years, F-Bomb Foods is a smaller and engaging local company, and KC Hilites is a new and exciting addition to our manufacturing community. 
Key Considerations:
Advanced manufacturing is an important part of Flagstaff's economy and provides diverse employment opportunities. These businesses help support a more stable and vibrant economy. The Business Listening Tours are more effective when Councilmembers are able to tour the facilities of participating businesses. 
Expanded Financial Considerations:
There are no financial considerations related to hearing from businesses directly and from touring their facilities.
Community Benefits and Considerations:
The community benefits from the City of Flagstaff City Council and the business community understanding each other better.
Community Involvement:
This is a chance for the business community to speak to the Council and for Council to gain a better understanding of the current environment. It is driven by community participation. 

Attachments: F-Bomb Foods
NPPC
 
9.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Jenna Ortega, Sustainability Coordinator
Date: 11/15/2022
Meeting Date: 11/29/2022

TITLE:
Youth Climate Advisory Group Introduction and Update
DESIRED OUTCOME:
This is an informational update on the Flagstaff Youth Climate Advisory Group.
EXECUTIVE SUMMARY:
The Sustainability Office established a Youth Climate Advisory Group to support opportunities for youth leadership, involvement, and input in decision-making. Youth advisors have a seat at the table alongside Sustainability staff to offer recommendations on existing climate programs and to create new youth-led climate action opportunities.

At this meeting, members of the first Flagstaff Youth Climate Advisory group will introduce themselves and present their accomplishments, current projects, and future objectives. This work session is an opportunity for Council to meet our youth advisors, learn about their work, and provide feedback.

Background:
Climate Advisory Groups were identified as a high priority need during the Carbon Neutrality Plan development process. These groups help us better connect with residents, understand needs, and serve our community. Advisory members are essential as we work to achieve Flagstaff’s climate and carbon neutrality goals. Members work alongside staff to improve the ways the City takes climate action.

The first Youth Advisory cohort launched in March 2022 and will continue for a 15-month term, ending in May 2023. Throughout the academic year, students meet every other week. Youth Advisory members are in grades 8th - 12th and come from three schools. Youth members are currently working to expand membership to include broader representation of Flagstaff schools.
INFORMATION:
Connection to Council Goal, Regional Plan, and Carbon Neutrality Plan:
Council Goals:
Take meaningful climate change action.   

PPB Objectives
Safe & Healthy Community
  • Enhance community engagement & strengthen relationships between the community & public safety services
Inclusive & Engaged Community
  • Foster community pride & civic engagement by increasing opportunities for public involvement, in line with best practices & legal requirements
 
 
Regional Plan
Goal E&C.2. Achieve carbon neutrality for the Flagstaff community by 2030.
Goal E&C.3. Prepare Flagstaff’s community systems and resources to be more resilient to climate change impacts, and address climate change in a manner that prioritizes those most impacted and ensures the costs and benefits of climate adaptation and mitigation are equitably distributed.
 
CNP
ES-2:     Proactively engage community members on an ongoing basis.

Attachments: Youth Advisory Update
 
10.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Paul Lasiewicki, Deputy Police Chief
Co-Submitter: Dan Musselman
Date: 11/21/2022
Meeting Date: 11/29/2022

TITLE:
Vehicle Nuisance Noise Ordinance Discussion
STAFF RECOMMENDED ACTION:
Receive direction on City of Flagstaff Vehicle Nuisance Noise Ordinance
Executive Summary:
In October of 2019, a Flagstaff resident emailed the Mayor and Council to express his concerns about unnecessary noise pollution. The resident specifically pointed out a concern about vehicles equipped with “intentionally loud automobile mufflers” and went on to say “I can't count the number of times that I have been assaulted by blasts of noise from cars spewing their deep and threatening engine vibrato.  Their abuse can be heard, even felt, from blocks away”.
 
This email was followed up by a petition to the Flagstaff City Council containing 29 signatures titled “Intentional Noise Pollution”. This petition requested the City Council consider the effects of noise pollution on the quality of life in Flagstaff. It asks the Council to address the unnecessary noise created when drivers intentionally modify a vehicle for the sole purpose of increasing their noise footprint.
 
These concerns were presented to Council during the June 1, 2021, regular council meeting. After the presentation the Council voted to have an ordinance drafted to address nuisance noise.

An ordinance was presented to Council on September 21, 2021. At the conclusion of that discussion Council requested a work session to further discuss a possible ordinance.
 
On January 25 of this year, Police Department staff presented the proposed noise ordinance with different options for enforceable sound levels and qualities to Council for their consideration. At that time, Council directed the City to hire a consultant to conduct a sound study and provide recommendations for noise enforcement. On June 22 MD Acoustics, the hired consultant, provided Police Department staff with a report detailing their findings and recommendations.
 
The Flagstaff Police Department has facilitated several community outreach efforts, including two Coffee with a Cop events at local coffee shops, a neighborhood meeting at the Murdoch Center, and a town hall meeting at City Hall in an effort to solicit input on the ordinance from Flagstaff citizens most impacted by the elements of the proposed ordinance.
 
On October 18 City Council provided guidance to create two separate Nuisance Noise Ordinances: one regulating vehicle noise and one regulating noise from fixed sources. Additional direction was given to staff on the Nuisance Vehicle Noise ordinance. We are here today for any further discussion on the attached Draft Nuisance Vehicle Noise ordinance.
Financial Impact:
The proposed ordinance being presented will apply to nuisance vehicle noise only.

With regards to any financial impact this ordinance will bear on the City of Flagstaff if passed: If the council approves the amendments to City Code 6-08-01-02, there will be a need to purchase the proper sound level meters necessary for enforcement. In addition, enforcement personnel will need to attend the necessary training to become certified in the meter’s use. Certification and continued recertification in the use of a class 2 decibel meter would be necessary for the Police Officer or Code Enforcement Officer to testify in court.

Each person operating the sound level meter for enforcement would need to receive initial training/certification and continued recertification prior to its use. Currently, a five-day Community Noise Enforcement Certification Course is offered by Rutgers at the Rutgers Noise Technical Assistance Center (RNTAC). This training is offered in a Webex (online) format. The cost for attending the certification training is $625. The recertification class, which is required every 24 months, is $325.

Additional information can be found at: https://envsci.rutgers.edu/rntac/schedule.html.

The plan is to train one Patrol Lieutenants, all five Police Officers who are assigned to the traffic enforcement squad, and two Police Officers from each of the eight patrol squads for a total of 22 personnel out of 118 authorized sworn officers. The training currently costs $625 per person.  

For the above planned 22 officers to attend the training, the training cost will be $13,750.
 
We will need to purchase 22 sound level meter kits (containing a meter, wind screen and calibrator) at $930 per unit for a material cost of $20,460.
 
The officers are required to re-cert every 2 years at accost of $325 per re-certification. 

Due to officer attrition, we will be asking for line item to conduct re-certifications and additional certifications (for new officers) as we replace officers who leave. The best estimate is that this yearly cost will be $5,000 - $10,000.
 
These costs have been approved as a part of the COF FY2022-2023 budget.
Policy Impact:
This will provide a tool for officers to educate the public and take enforcement action on vehicles that are excessively loud.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
 
Safe and Healthy Community:
   Foster a safe, secure, and healthy community.
   Provide public safety with the resources, staff and training to respond to community needs.
 
Previous Council Decision on This:
No.

Attachments: Draft Ordinance
Vehicle Nuisance Noise Ordinance Presentation