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CITY COUNCIL REGULAR MEETING AGENDA

REGULAR COUNCIL MEETING
TUESDAY
SEPTEMBER 5, 2023

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

COUNCIL LIAISON REPORTS

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

Consideration of Appointments: Commission on Inclusion and Adaptive Living Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Make four appointments to terms expiring March 2026.

CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

Consideration and Approval of Contract: Verkada Security Services Through CTS LLC. in the amount of $184,788.62. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract for Verkada Security Services Through CTS LLC in the amount of $184,788.62 utilizing cooperative contract #2024-12 with funding located in GL # 001-06-152-0512-03-4224 ; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Cooperative Purchase Contract with Carahsoft Technology Corporation for OpenGov Asset Management/Work Order Software in the amount of $95,188.01. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Carahsoft Technology Corporation for OpenGov Asset Management/Work Order Software in the amount of $95,188.01; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: A Cooperative Purchase Contract with Pueblo Mechanical and Controls, LLC to remove and replace the boilers at the Flagstaff City Hall Building in the amount of $305,745.58 utilizing the Mohave Educational Services Cooperative Contract #19F-PMAC2-0904. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Pueblo Mechanical and Controls, LLC to remove and replace the boilers at the Flagstaff City Hall Building in the amount of $305,745.58 utilizing the
Mohave Educational Services Cooperative Contract #19F-PMAC2-0904; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of a Contract: A Construction Manager at Risk (CMAR) Construction Services Contract for the Annual Street Maintenance and Overlay Fall 2023 Program to C and E Paving & Grading, LLC in the amount of $4,902,067.20. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the Annual Street Maintenance Overlay Fall 2023 Program and execute a CMAR Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $4,902,067.20 (which includes an Owner's Contingency of $20,000.00); and
Authorize the City Manager to execute the necessary documents.

Consideration of Ratification of Funding Agreement: City Council Ratification of Funding Agreement No. 801-23 between the City of Flagstaff and Arizona Department of Housing Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Ratify the Funding Agreement No. 801-23, between the City of Flagstaff and Arizona Department of Housing for the City of Flagstaff Emergency Unsheltered Homeless Services program, utilizing $840,000.00 in FY23 S.B. 1720 Homeless Shelter and Services Funds

Consideration and Approval of Grant Agreements: Approve Grant Agreements between the City of Flagstaff and community partners utilizing $902,352.00 in funding from the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds for Housing Assistance Projects Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve Grant Agreements with the following organizations, utilizing a portion of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds for Housing Assistance Projects:
1. Project No: CL6321S (Affordable Housing):
  - $397,398.00 to Habitat for Humanity of Northern Arizona for the Starter Homes at Timber Sky Project
2. Project No: CL6321T (Services for the Unhoused):
  - $199,006.00 to Catholic Charities Community Services, Inc. for the Homeless Outreach and Housing Connections Project
  - $46,250.00 to Homeless Youth Connection for the Flagstaff Transitional Living Project
3. Project No: CL6321D (Other Housing Assistance):
  - $200,000.00 to DNA People's Legal Services for the Housing Stability Legal Services Project
  - $59,948.00 to the Salvation Army for the Eviction Prevention Project; and
Authorize the City Manager to execute the necessary documents for all agreements.

Consideration and Approval of Contract: Supplemental Project Agreement with Coconino National Forest in the amount of $409,995.63 for fire control feature preparations via tree thinning on the Flagstaff Ranger District of the Coconino National Forest. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the supplemental project agreement with the Coconino National Forest in the amount of $409,995.63.

Consideration and Approval of Contract: This Supplemental Project Agreement is between the City of Flagstaff and the U.S. Department of Agriculture,Coconino National Forest for the implementation of cultural resource surveys. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Approve the Supplemental Project Agreement with the Coconino National Forest in the amount of $1,153,736.50.

PUBLIC HEARING ITEMS

Public Hearing, Consideration and Possible Adoption of Ordinance No. 2023-21: A public hearing, consideration and adoption of an Ordinance of the City Council of the City of Flagstaff, extending and increasing the corporate limits of the City pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing approximately 1.82 acres of land located at 2445 S. Woody Mountain Road, which certain land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Rural Residential (RR); providing for severability, authority for clerical corrections, and establishing an effective date. (Liv Timber Sky Annexation) Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

At the September 5, 2023 Council Meeting:
1) Hold public hearing
At the September 19, 2023 Council Meeting:
2) Read Ordinance No. 2023-21 by title only for the first time
3) City Clerk reads Ordinance No. 2023-21 by title only (if approved above)
At the October 3, 2023 Council Meeting:
4) Read Ordinance No. 2023-21 by title only for the final time
5) City Clerk reads Ordinance No. 2023-21 by title only (if approved above)
6) Adopt Ordinance No. 2023-21

DISCUSSION ITEMS

Introduction of Rate Study Team for the City of Flagstaff Water, Reclaimed Water, and Wastewater Cost-of-Service, Rates and Fees Study Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Staff are available for questions and would like input from City Council on the process, outreach plan, and any other related questions.

Progress report regarding the 10-Year Housing Plan and bond fund program implementation Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Informational only

10.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Walk by Default setting on pedestrian traffic lights in Flagstaff Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Council direction.

Future Agenda Item Request (F.A.I.R.): A request by Councilmember Matthews to place on a future agenda a discussion about a sound study regarding the pickleball courts at Bushmaster Park Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Council direction.

Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Aslan to place on a future agenda a discussion about developing court amenities for city parks, specifically basketball and Bankshot. Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Council direction.

Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Aslan to place on a future agenda a discussion about local breweries and increasing the square footage for retail space in light industrial zones Click this link to view Agenda Item

STAFF RECOMMENDED ACTION:

Council direction.

11.

PUBLIC PARTICIPATION

12.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

13.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by no allowing your child to attend/participate in the meeting.