City Council Meeting - FINAL

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Meeting Date: 09/20/2022  
Co-Submitter: Emily Markel From: Mark Wilson, Deputy Fire Chief

Consideration and Approval of Contract:  To approve the Cooperative Purchase Contract for twelve (12) new X Series Advanced Cardiac Monitors and Defibrillators from ZOLL Medical Corporation in the amount of $496,332.52, plus additional taxes and fees.
  1. Approve the Cooperative Purchase Contract with ZOLL Medical Corporation for new advanced cardiac monitors in the amount of $496,332.52, plus additional taxes and fees; and
  2. Authorize the City Manager to execute all necessary documents.
Executive Summary:
Approval of the Cooperative Purchase Contract would allow the Flagstaff Fire Department (FFD) to purchase twelve (12) new X Series Advanced Cardiac Monitors and Defibrillators to replace the nine-year old models that FFD has been using. The purchase will ensure that FFD is using the latest in technology for patient care. Every emergency medical call through the 911 Dispatch center for the FFD has at least one (1) Paramedic assigned for advanced life support measures. These new advanced cardiac monitors allow FFD to provide the highest level of patient care when dealing with cardiac and other medical conditions while out in the field. These cardiac monitors are also interchangeable with the tools used by Guardian Medical Transport for seamless patient care, transport, or hand-offs. The X Series Advanced Cardiac Monitors and Defibrillators have been the only type of monitor used by FFD, Guardian and Summit Fire & Medical District. This purchase will continue consistency while joint agencies work together in the field. In addition, ZOLL will give the City a trade-in value for older cardiac monitors as part of the Cooperative Purchase Contract.
Financial Impact:
This equipment was budgeted for $505,000 in the Flagstaff Fire Department in the General Fund in account 001-03-051-0203-2-4245 and approved through the FY2022-23 budget process. The City is using a Government Purchasing Cooperative Contract through the City of Tucson to ensure the most competitive pricing.
Policy Impact:
No policy impact.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community.
Regional Plan
Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service. 

Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available.
Has There Been Previous Council Decision on This:
There have been prior purchases of cardiac monitors.
Options and Alternatives:
Choose to keep the older cardiac monitor models in service for patient care.
Cardiac monitors are recommended to be replaced between 5-7 years due to ongoing use, updated technology, and general ability to service. Currently, the cardiac monitors being utilized by FFD are nine (9) years old and are ready to be phased out with newer more advanced units. 

City Procurement is utilizing the City of Tucson cooperative contract to gain the best pricing for the products needed for FFD.
Key Considerations:
These cardiac monitors provide information to FFD paramedics and crews regarding, cardiac rhythms, blood oxygen saturation, CO levels, blood pressures, respiratory information and many advanced features for CPR, or numerous other cardiac algorithms'. By replacing the older cardiac monitors, FFD is ensuring that paramedics and patients in the community are receiving the highest level of care while in the field. With new technology like Bluetooth, these cardiac monitors will interface directly with current field software reporting and allow for a better reporting process with partnering agencies. FFD is also able to use current stock of electrodes and various attachments, along with replacement stock from Guardian with the same brand being used within the region.
Expanded Financial Considerations:
The City will be purchasing the cardiac monitors directly rather than utilizing a seven (7) year lease as it had for past units. This allows for FFD to not spend additional funds on interest from a lease purchase. Funding was approved by the Budget Team and was part of the approved City Managers FY22-23 budget adopted by the City Council.
Community Benefits and Considerations:
This provides the highest level of care for our community when FFD responds to emergency medical incidents. This purchase also allows for information to be relayed ahead of the patient to the Flagstaff Medical Center for early preparations to be made by staff at the Emergency Department.
Community Involvement:
Expanded Options and Alternatives:
Cooperative Purchase Contract
Exhibit A - Quote and Terms
Exhibit B - Agency Contract
Exhibit B - Contract Price
Exhibit B - Extension


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