City Council Meeting - FINAL


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  10.A.       
Meeting Date: 09/06/2022  
From: Collin Seay, Police Lieutenant

Information
TITLE:
Consideration and Adoption of Resolution No. 2022-40:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement (IGA) Between Coconino Community College and Flagstaff Police Department for High Country Training Academy.  This is a Arizona POST accredited basic training academy for police certification operated out of Coconino Community College.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-40 by title only
2) City Clerk reads Resolution No. 2022-40 by title only (if approved above)
3) Adopt Resolution No. 2022-40
Executive Summary:
The Flagstaff Police Department (FPD) hires approximately 15-25 police officer recruits per year, and we send our recruits to various academies around the state that require us to pay for basic training tuition and housing/per diem costs for each recruit.  We typically send recruits to Prescott, Phoenix-area, or Yuma academies around the state each year. On average, the city spends approximately $10,000 per recruit in tuition and housing/per diem costs to attend a basic training academy. FPD must compete with other agencies for academy seats which is a highly competitive market with the needs for new police recruits around the state and limited police academies, and we typically only get a minimal number of spots in each academy class.  Once we receive academy seats, we must arrange for long-term housing in either an extended hotel stay or a vacation rental out of town which is very costly when academy lengths are typically 20-24 weeks.  We also limit our accountability over our recruits because of their distance from the city.  This makes it challenging to assist with their needs during their time at the academy and sometimes leads to recruit turnover before graduating the academy.  Many academies are moving toward a model that if an agency is requesting more than five seats in an academy, they want a full-time training officer to teach at the academy which results in loss of staffing in patrol and a high cost of paying the housing and per diem of the training officer.
 
FPD has partnered with Dr. Nate Southerland (Provost) and the Coconino Community College to create the High Country Training Academy which will be operated locally by the College out of the Lone Tree campus.  FPD will provide the Class Sergeant who is responsible for the delivery of instruction of the class, and the College will reimburse the salary at the rate of $139,700 per year (rate will increase slightly each year). FPD will also provide additional staffing and adjunct instructors to help deliver the 832 hours of total instruction for the recruits to receive Arizona POST certification right here in Flagstaff.  There will be two academy 21-week sessions per year that start in October and March.  We also have created a user group of police agencies in the Flagstaff area to include the Coconino County Sheriff’s Office and Northern Arizona University Police Department to share the instructor and staff workload for the 832 hours of basic training instruction.  This project will save the city money for basic training for recruits, and it will keep the money spent on basic training local to Flagstaff.  The Flagstaff area agencies will get priority seating in these academy classes, and we will have direct accountability over our recruit staff to give them best chance possible of graduating the police academy.
Financial Impact:
The city will save money on basic academy training costs as our recruits who accept job offers will house themselves locally when they accept the offer. 

Coconino Community College will charge the city $3,912.00 per recruit for enrollment into the twenty-one week Arizona POST certified police academy.  In exchange, Coconino Community College will reimburse the city up to $110,000 in salary and $29,700 in benefits per year for the academy class Sergeant who will be responsible for delivering the 663 hours of Arizona POST mandatory basic training and an additional 169 hours of elective training for a total of 832 hours. There will be two academy session per year, one in October and one in March. 
Policy Impact:
None
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Serve the public providing high quality internal and external customer service. 

High Performing Governance: Encourage public trust through transparency, accessibility and use of the City's public participation policy.

Team Flagstaff Strategic Plan: Provide exceptional service. 

Regional Plan
3) Provide sustainable and equitable public facilities, services, infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
8) Improve effectiveness of notification, communication and engagement with residents, neighborhoods and businesses and about City services, programs, polices projects and developments.
Has There Been Previous Council Decision on This:
The Council has approved IGAs for FPD to use different academies around the state that require a higher cost and relocation of our police officer recruits. 
Options and Alternatives:
Approve or disapprove the IGA for FPD to partner with Coconino Community College to use High Country Training Academy for basic training.  The alternative would be to continue to use outside of Flagstaff training academies that come with a higher cost.
Background/History:
In 2018, Arizona POST began cutting funding for police academies from around the state.  Prior to 2018, Arizona POST covered the lodging and per diem for recruits who lived outside of 50 miles of the training academy.  As a result, local agencies like FPD who do not have a police academy within 50 miles were forced to budget these additional funds for academy expenses.  Remote agencies around the state such as Lake Havasu, Yuma, Kingman, Globe, the West valley, the East Valley, and Show Low have all opened their own training academies for basic training to offset these costs and to guarantee spots in an academy for their police recruits.  

Larger agencies who ran academies prior to 2018 started to turn outside agencies away from the usage of their academy because outside agencies were not able to  provide staffing to these academies to help with the operation of the academy.  
Key Considerations:
By approving this IGA, the city will be able to keep its money local by partnering with Coconino Community College.
Expanded Financial Considerations:
Coconino Community College will charge a tuition per recruit of $3,912.00, but the city will receive a yearly reimbursement of $139,700 for providing the academy Sergeant, staff, and adjunct instructors. 
Community Benefits and Considerations:
Flagstaff Police Officer recruits will be trained locally by our trained supervisors and general instructors from within the community.  Existing personnel will get the opportunity to sharpen their own skills by teaching topics throughout the year which will strenthen our on-going officer training ability.  Also, the academy will use adjunct instructors from within the community to teach POST and elective material. 
Community Involvement:
Coconino Community College is the local college of our city and county, and basic training will be accredited through the college to start our police recruits on a pathway towards a college education.  Credits will be awarded to police recruits for completing the Arizona POST basic police academy through the college.  
Expanded Options and Alternatives:
Approve or disapprove the IGA between the City of Flagstaff and the Coconino Community College. 
Attachments
Res. 2022-40
IGA
Addendum


    

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