City Council Meeting - FINAL

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Meeting Date: 09/07/2021  
Co-Submitter: Greg Clifton From: Shannon Anderson, Deputy City Manager

Consideration and Adoption of Ordinance No. 2021-20:  An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Parks, Recreation and Open Space Division in City Code.
1) Read Ordinance No. 2021-20 by title only for the final time
2) City Clerk reads Ordinance No. 2021-20 by title only (if approved above)
3) Adopt Ordinance No.2021-20
Executive Summary:
In accordance with City Charter Article IV Section 1(a), the Council, by ordinance not inconsistent with the City Charter, shall provide for the organization, conduct, and operation of the several offices and departments of the City as established by the Charter, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition.

The City Manager's office has evaluated the organizational structure and has determined there is great benefit to having Parks, Recreation and Open Space be a separate division and part of the City's Leadership Team.  This would move Parks, Recreation and Open Space from being a Public Works section to a division reporting to a Deputy City Manager.

In addition to the creation of this division, City staff wanted to make City Council aware the Public Works Director, Andy Bertelsen, will become the interim Water Services Director effective September 6, 2021.  Given Mr. Bertelsen's move to Water Services, Scott Overton will become the interim Public Works Director effective on the same date.   
Financial Impact:
There is budgetary impact when reclassifying the current Parks and Recreation Director from a Section Head to a Division Director.  Funding will be discussed with the Budget Team.

The interim Water Services Director funding will be covered within the existing Water Service Administration budget and the interim Public Works Director will be covered within the existing funding split for the position.
Policy Impact:
This reorganization will impact the structure section of the Employee Advisory Committee policy 1-10-070 in the Employee Handbook of Regulations.  If this ordinance is approved, the Employee Advisory Committee policy changes will be brought to City Council for consideration.
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Enhance the organization's fiscal stability and increase efficiency and effectiveness
Has There Been Previous Council Decision on This:
Ord. 2021-20


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