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REGULAR COUNCIL MEETING
TUESDAY

SEPTEMBER 7, 2021
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 
 
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE RESUMED WITH LIMITED CAPACITY


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


WE ARE NO LONGER USING TELEPHONE COMMENTS

All verbal public comments will be given through a virtual public comment platform


If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.


AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR DEASY
VICE MAYOR DAGGETT
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
COUNCILMEMBER SWEET
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Regular Meeting of September 17, 2019, Planning Session of September 24, 2019, Regular Meeting of October 1, 2019, Regular Meeting of October 15, 2019, Regular Meeting of November 5, 2019, Regular Meeting of November 19, 2019, Regular Meeting of December 3, 2019, Work Session of December 5, 2019, Joint City/Chamber Work Session of December 9, 2019, Regular Meeting of December 17, 2019, Regular Meeting of January 7, 2020, Work Session of January 14, 2020, Budget Retreat of February 3, 2020, Regular Meeting of April 6, 2021, Regular Meeting of April 20, 2021, Budget Retreat of April 22, 2021, Special Meeting of April 24, 2021, Regular Meeting of May 4, 2021, Regular Meeting of May 18, 2021, Executive Session of May 25, 2021, Regular Meeting of June 1, 2021, Executive Session of June 8, 2021, Work Session of June 8, 2021, and Special Work Session of June 22, 2021. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the minutes of the City Council Regular Meeting of September 17, 2019, Planning Session of September 24, 2019, Regular Meeting of October 1, 2019, Regular Meeting of October 15, 2019, Regular Meeting of November 5, 2019, Regular Meeting of November 19, 2019, Regular Meeting of December 3, 2019, Work Session of December 5, 2019, Joint City/Chamber Work Session of December 9, 2019, Regular Meeting of December 17, 2019, Regular Meeting of January 7, 2020, Work Session of January 14, 2020, Budget Retreat of February 3, 2020, Regular Meeting of April 6, 2021, Regular Meeting of April 20, 2021, Budget Retreat of April 22, 2021, Special Meeting of April 24, 2021, Regular Meeting of May 4, 2021, Regular Meeting of May 18, 2021, Executive Session of May 25, 2021, Regular Meeting of June 1, 2021, Executive Session of June 8, 2021, Work Session of June 8, 2021, and Special Work Session of June 22, 2021.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Hispanic Heritage Month
 
7.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
8.   COUNCIL LIAISON REPORTS
 
9.   COVID-19 UPDATES
 
A.   COVID-19 Update Click this link to view Agenda Item
 
10.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Library Board. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two appointments to terms expiring November 2023.
 
B.   Consideration of Appointments:  Housing Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a Community Representative seat for a term expiring in September 2023. 
Make one appointment to a Building and Real Estate Professional - Lender seat to a term expiring in September 2024
Make one appointment to a Low Income Housing Expert seam to a term expiring in September 2024
 
11.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Jared Michael Repinski, "Lumberjack Pizza," 104 E. Route 66, Series 07 (beer and wine bar), Owner Transfer Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application:  Adam Louis Harrington, "Harrington's Tap House," 2711 E. Lakin Drive, Series 07 (Beer and Wine Bar), New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
12.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Approve the Contract for Services with Chief Building Services, LLC for security services at City Libraries and City Hall; also approve the Contract for Services with Sedona Protective Services, LLC dba Southwest Protective Services for security services at City Parks locations. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Contract for Services with Chief Building Services, LLC, for security services at the following facilities:
  • City Libraries, not to exceed $90,000 annually.
  • City Hall, not to exceed $40,000 annually.
  1. Approve the Contract for Services with Sedona Protective Services, LLC, dba Southwest Protective Services for security services at City Parks locations, not to exceed $35,000 annually.
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of Cooperative Purchasing Contract:  Purchase of one (1) Commercial Front Load Refuse Truck and one (1) Residential Side Load Refuse Truck from Rush Truck Center Arizona through the Houston-Galveston Area Council (H-GAC) Cooperative Purchase Agreement, Contract No. HT06-20. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the purchase of one (1) Commercial Front Load Refuse Truck in the amount of $307,615.19, and one (1) Residential Side Load Refuse Truck in the amount of $325,165.21, for a total purchase amount of $632,780.40 (page 1 of pricing worksheet) from Rush Truck Center Arizona through the Houston-Galveston Area Council Cooperative Purchasing Agreement, Contract No. HT06-20; and
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Contract: Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement for Phase 2 of the Flagstaff Pulliam Airport Long-Term Parking project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement in an amount not to exceed $487,335.37 for Phase 2 construction (final phase) which includes a Contractor's contingency of $10,000.00 and an Owner's contingency of $11,110.55.
  2. Authorize the City Manager to execute any necessary documents.
 
D.   Consideration and Approval of Final Plat PZ-17-00227-11 : Ponderosa Parkway LLC, requests Final Plat approval for Ponderosa Parkway Condominiums Unit 3—a 65-unit residential condominium subdivision at 1640 E. Ponderosa Parkway on 11.97 acres in the High Density Residential (HR) Zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
 
E.   Consideration and Approval: Post-wildfire funding advocacy letter Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the post-wildfire funding advocacy letter
 
13.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2021-19:  An ordinance amending Chapter 5 of the City Code pertaining to the establishment of fees for fire department services outside the City Limits. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2021-19 by title only for the final time
2) City Clerk reads Ordinance No. 2021-19 by title only (if approved above)
3) Adopt Ordinance No. 2021-19
 
B.   Consideration and Adoption of Ordinance No. 2021-20:  An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Parks, Recreation and Open Space Division in City Code. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2021-20 by title only for the final time
2) City Clerk reads Ordinance No. 2021-20 by title only (if approved above)
3) Adopt Ordinance No.2021-20
 
C.   Consideration and Approval of Contract:  Lone Tree Overpass Project - Award of First Amendment to the Design-Build Services Agreement to Ames Construction. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Award the First Amendment to the Design-Build Services Agreement to Ames Construction of Phoenix, Arizona in an amount not to exceed $893,268.46; and 
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Preliminary Plat:  Case No. PZ-17-00175-04 Miramonte Birch & Verde, LLC requests Preliminary Plat approval for Miramonte at Birch Avenue. The subdivision consists of 24 residential condominium units, located at 304-316 E Birch Avenue. The condominium plat is on 0.53 acres in the T4N.1 (Transect) Zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0, unanimously), approve the Preliminary Plat.
 
14.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2021-42:  A resolution approving two Binding Waivers of Enforcement relating to Assessor Parcel Numbers 101-35-002, 101-35-003, 101-35-004, and 105-10-481A located at the corner of Dale Avenue and Leroux Street and located at 3100 South Solitaires Canyon Drive. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-42 by title only
2) City Clerk reads Resolution No. 2021-42 by title only (if approved above)
3) Adopt Resolution No. 2021-42
 
B.   City Council Review of Conditional Use Permit: A Conditional Use Permit request from Miramonte Presidio LLC to establish a Planned Residential Development (PRD) on Tract M within the Presidio in the Pines master planned development was denied by the Planning Commission on August 25, 2021 by a 3-2 vote.   Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff does not have a recommended action. If a majority of Council chooses to review the Conditional Use Permit, a public hearing will be noticed and the matter will be set before Council at a future date.  
 
15.   DISCUSSION ITEMS
 
A.   Discussion and Direction: American Rescue Plan Act Local Recovery Funding  Click this link to view Agenda Item
 
B.   Consideration and Direction: Expenditure of less than $50,000 for wastewater testing for COVID-19 at public schools Click this link to view Agenda Item
 
16.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.) A Citizens' Petition seeking to "limit the on-street parking of all Recreational Vehicles (campers, boats, camping vehicles, trailers, etc.), and any other trailer, to 30 calendar days, with a possible appeal to the City for an additional 30-day extension, for a maximum limit of 60 days per calendar year." Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by the Commission on Diversity Awareness through Councilmember McCarthy to place on a future agenda a discussion about equitable restroom availability.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
17.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
18.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2021.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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