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CITY COUNCIL REGULAR MEETING
TUESDAY, SEPTEMBER 15, 2020
CITY HALL STAFF CONFERENCE ROOM
211 WEST ASPEN
3:00 P.M.

 
MINUTES
             
1.
CALL TO ORDER

Mayor Evans called the meeting of the Flagstaff City Council held September 15, 2020, to order at 3:00 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
             
2. ROLL CALL
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
PRESENT:

MAYOR EVANS (virtually)
VICE MAYOR SHIMONI (virtually)
COUNCILMEMBER ASLAN (virtually)
COUNCILMEMBER MCCARTHY (virtually)
COUNCILMEMBER ODEGAARD (virtually)
COUNCILMEMBER SALAS (virtually)
COUNCILMEMBER WHELAN (virtually)
ABSENT:









  Others present:  City Manager Greg Clifton; City Attorney Sterling Solomon.
             
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

The Council and audience recited the pledge of allegiance and Councilmember Salas read the Mission Statement of the City of Flagstaff.

MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
             
4. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
             
5. LIQUOR LICENSE PUBLIC HEARINGS
  Moved by Councilmember Regina Salas, seconded by Councilmember Austin Aslan to forward all the applications to the State with a recommendation of approval.
  Vote: 7 - 0 - Unanimously
             
A. Consideration and Action on Liquor License Application:  Jeffrey Craig Miller, "Mayor," 101 S. San Francisco, Series 12,  New Application.
             
B. Consideration and Action on Liquor License Application: John Alexander Phillips, Flagstaff Liquor, 1700 E. Route 66, Series 9S (liquor store), Sampling Privileges and Series 07(beer and wine bar). 
             
C. Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Collins Irish Pub & Eatery," 2 N. Leroux Street, Series 12 (restaurant), New License.
             
D. Consideration and Action on Liquor License Application:  Rodney Peter Hu,"Yucca North," 15 N. Agassiz Street, Series 06, Owner Transfer. 
             
6.
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
  Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jamie Whelan to approve the Consent Agenda as presented.
  Vote: 7 - 0 - Unanimously
             
A. Consideration and Approval of Grant Agreement:  Assistance to Firefighters 2019 Grant program for Self Contained Breathing Apparatus (SCBA)
Approve the Grant Agreement with the Assistance to Firefighters Grant Program for grant funds in the amount of $469,090.91 with a city match of $46,909.09
             
B. Consideration and Approval of Grant Agreement:   Assistance to Firefighters Grant Program for Regional Fire Officer Training
Approve the grant award with Assistance to Firefighters for grant funds in the amount of $438,136.27 with a city match of $43,813.63. The total is $481,949.90.
             
7. ROUTINE ITEMS
             
A. Consideration and Approval of Contract:  Central Square software proprietary purchase contract for continued service and maintenance for a three (3) year term, with automatic 1-year renewals unless sooner terminated.
  Moved by Councilmember Jamie Whelan, seconded by Councilmember Charlie Odegaard to approve the purchase agreement with Superion/CentralSquare to renew and extend services and maintenance and authorize the City Manager to execute all necessary documents.
  Vote: 7 - 0 - Unanimously
             
B. Consideration and Approval of Contract:  LodgingRev short-term rental software contracts to monitor and collect data related to short term rentals operating in Flagstaff.
  Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jamie Whelan to approve LodgingRev contract to obtain short-term rental software two year contract totaling $73,960 and authorize the City Manager to execute all necessary documents.
  Vote: 7 - 0 - Unanimously
             
C. Consideration and Approval of Lease Agreement:  Approval of the Lease with United States General Services Administration (GSA) – United States Geological Survey (USGS) Campus Build to Suit
  Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Adam Shimoni to approve the lease agreement with United States General Services Administration and authorize the City Manager to execute the necessary documents.
  Vote: 7 - 0 - Unanimously
             
D. Consideration and Adoption of Resolution No. 2020-13 and Ordinance No. 2020-10: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; and an ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for new infrastructure, by adopting by reference that certain document entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to adopt Resolution No. 2020-13.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to read Ordinance No. 2020-10 by title only for the final time.
  Vote: 7 - 0 - Unanimously
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF AMENDING THE FLAGSTAFF CITY CODE, TITLE 13, ENGINEERING DESIGN STANDARDS AND SPECIFICATIONS FOR NEW INFRASTRUCTURE, BY ADOPTING BY REFERENCE THAT CERTAIN DOCUMENT ENTITLED “STREET LIGHTING AND TRAFFIC SIGNALS, SIGNING, AND PAVEMENT MARKINGS CODE AMENDMENTS”; PROVIDING FOR PENALTIES, REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Austin Aslan to adopt Ordinance No. 2020-10.
  Vote: 7 - 0 - Unanimously
             
E. Consideration and Approval of Contract:  Cooperative Purchase Contract with Kronos Incorporated
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Charlie Odegaard to approve Cooperative Purchase Contract with Kronos Incorporated (Kronos) and the City of Flagstaff as procured through a cooperative purchase contract with Cobb County through Omnia Partners – Public Sector for payroll time entry software and implementation for an amount not to exceed $181,200.
  Vote: 7 - 0 - Unanimously
             
F. Consideration and Adoption of Ordinance No. 2020-23:  An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, and the Flagstaff Employee Handbook of Regulations, Chapter 1-10-070, Employee Advisory Committee.
  Moved by Councilmember Charlie Odegaard, seconded by Councilmember Jim McCarthy to read Ordinance No. 2020-23 by title only for the final time.
  Vote: 7 - 0 - Unanimously
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA, AMENDING THE FLAGSTAFF CITY CODE, CHAPTER 1-14, PERSONNEL SYSTEM, AND THE FLAGSTAFF EMPLOYEE HANDBOOK OF REGULATIONS, SECTION 1-10-070, EMPLOYEE ADVISORY COMMITTEE; PROVIDING FOR PENALTIES; REPEAL OF CONFLICTING ORDINANCES; SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
  Moved by Councilmember Charlie Odegaard, seconded by Vice Mayor Adam Shimoni to adopt Ordinance No. 2020-23.
  Vote: 7 - 0 - Unanimously
  A break was held from 4:37 p.m. through 4:45 p.m.
             
8. PUBLIC HEARING ITEMS
             
A. Public Hearing: Proposed Public Safety development fees (impact fees).
  The City Council held the public hearing and provided notice that October 20, 2020, is scheduled for Council's potential first read of an Ordinance adopting the proposed Public Safety Development Fees.
             
9. REGULAR AGENDA
             
A. Consideration and Adoption of Resolution No. 2020-54:  Between the State of Arizona, Department of Public Safety and the City regarding the Gang & Immigration Intelligence Team Enforcement Mission (GIITEM) State Gang Task Force
  Moved by Councilmember Charlie Odegaard, seconded by Councilmember Regina Salas to read Resolution No. 2020-54 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR THE GANG & IMMIGRATION INTELLIGENCE TEAM ENFORCEMENT MISSION (GIITEM) STATE GANG TASK FORCE
  Moved by Councilmember Charlie Odegaard, seconded by Councilmember Regina Salas to adopt Resolution No. 2020-54.
  Vote: 7 - 0 - Unanimously
             
B. Consideration and Adoption of Resolution No. 2020-53:  A resolution amending the IGA between NAU and the City covering the composting partnership to extend the IGA for one year.
  Moved by Vice Mayor Adam Shimoni, seconded by Councilmember Austin Aslan to read Resolution No. 2020-53 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, AMENDING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ARIZONA BOARD OF REGENTS, FOR AND ON BEHALF OF NORTHERN ARIZONA UNIVERSITY, AND THE CITY OF FLAGSTAFF FOR THE PROCESSING OF ORGANIC MATERIAL PRODUCED WITHIN CITY LIMITS AT THE UNIVERSITY’S PROCESSING FACILITY
  Moved by Councilmember Austin Aslan, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2020-53.
  Vote: 7 - 0 - Unanimously
             
C. Consideration and Adoption of Ordinance No. 2020-24: An ordinance of the City Council of the City of Flagstaff Arizona, amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding a new Chapter 2-26, creating an Indigenous Commission
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, ARIZONA, AMENDING THE FLAGSTAFF CITY CODE, TITLE 2, BOARDS AND COMMISSIONS, BY ADDING A NEW CHAPTER 2-26, CREATING AN INDIGENOUS COMMISSION; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
  Moved by Councilmember Jamie Whelan, seconded by Councilmember Jim McCarthy to read Ordinance No. 2020-24 by title only for the first time.
  Vote: 7 - 0 - Unanimously
             
10. DISCUSSION ITEMS
             
A. Rio de Flag Flood Control Project - Update
             
B. Quarterly Update on F.A.I.R. Item and Discussion Queue
             
11. COUNCIL LIAISON REPORTS
             
12. FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
             
A. Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about changing the administrative decision to renew reclaimed water contracts outside of city limits.
  Councilmember Whelan withdrew her request.
             
B. Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about property maintenance requirements outside of Title 6 and Title 7. 
  At least three members of Council were supportive of moving the item forward to a future agenda for discussion.
             
13. CITY MANAGER REPORT
             
A. City Manager Report
             
14. COVID-19 UPDATES
             
15. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
             
16. ADJOURNMENT

The Regular Meeting of the Flagstaff City Council held September 15, 2020, adjourned at 6:55 p.m.
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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