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FINAL AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

SEPTEMBER 15, 2020
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
3:00 P.M.

 
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Jeffrey Craig Miller, "Mayor," 101 S. San Francisco, Series 12,  New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application: John Alexander Phillips, Flagstaff Liquor, 1700 E. Route 66, Series 9S (liquor store), Sampling Privileges and Series 07(beer and wine bar).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
C.   Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Collins Irish Pub & Eatery," 2 N. Leroux Street, Series 12 (restaurant), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
D.   Consideration and Action on Liquor License Application:  Rodney Peter Hu,"Yucca North," 15 N. Agassiz Street, Series 06, Owner Transfer.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
6.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Grant Agreement:  Assistance to Firefighters 2019 Grant program for Self Contained Breathing Apparatus (SCBA) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Grant Agreement with the Assistance to Firefighters Grant Program for grant funds in the amount of $469,090.91 with a city match of $46,909.09
 
B.   Consideration and Approval of Grant Agreement:   Assistance to Firefighters Grant Program for Regional Fire Officer Training Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the grant award with Assistance to Firefighters for grant funds in the amount of $438,136.27 with a city match of $43,813.63. The total is $481,949.90.
 
7.   ROUTINE ITEMS
 
A.   Consideration and Approval of Contract:  Central Square software proprietary purchase contract for continued service and maintenance for a three (3) year term, with automatic 1-year renewals unless sooner terminated. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the purchase agreement with Superion/CentralSquare to renew and extend services and maintenance
  2. Authorize the City Manager to execute all necessary documents.
 
B.   Consideration and Approval of Contract:  LodgingRev short-term rental software contracts to monitor and collect data related to short term rentals operating in Flagstaff. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve LodgingRev contract to obtain short-term rental software two year contract totaling $73,960; and 
  2. Authorize the City Manager to execute the necessary documents. 
 
C.   Consideration and Approval of Lease Agreement:  Approval of the Lease with United States General Services Administration (GSA) – United States Geological Survey (USGS) Campus Build to Suit Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the lease agreement with United States General Services Administration.
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Adoption of Resolution No. 2020-13 and Ordinance No. 2020-10: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; and an ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for new infrastructure, by adopting by reference that certain document entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2020-13
2) Read Ordinance No. 2020-10 by title only for the final time
3) City Clerk reads Ordinance No. 2020-10 by title only (if approved above)
4) Adopt Ordinance No. 2020-10
 
E.   Consideration and Approval of Contract:  Cooperative Purchase Contract with Kronos Incorporated  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve a Cooperative Purchase Contract with Kronos Incorporated (Kronos) and the City of Flagstaff as procured through a cooperative purchase contract with Cobb County through Omnia Partners - Public Sector for payroll time entry software and implementation for an amount not to exceed $181,200.
 
F.   Consideration and Adoption of Ordinance No. 2020-23:  An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, and the Flagstaff Employee Handbook of Regulations, Chapter 1-10-070, Employee Advisory Committee.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-23 by title only for the final time
2) City Clerk reads Ordinance No. 2020-23 by title only (if approved above)
3) Adopt Ordinance No. 2020-23
 
8.   PUBLIC HEARING ITEMS
 
A.   Public Hearing: Proposed Public Safety development fees (impact fees). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Hold the public hearing.
  2. Provide notice to the public that October 20, 2020, is scheduled for Council's potential first read of an Ordinance adopting the proposed Public Safety Development Fees.
 
9.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2020-54:  Between the State of Arizona, Department of Public Safety and the City regarding the Gang & Immigration Intelligence Team Enforcement Mission (GIITEM) State Gang Task Force Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-54 by title only
2) City Clerk reads Resolution No. 2020-54 by title only (if approved above)
3) Adopt Resolution No. 2020-54
 
B.   Consideration and Adoption of Resolution No. 2020-53:  A resolution amending the IGA between NAU and the City covering the composting partnership to extend the IGA for one year. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-53 by title only
2) City Clerk reads Resolution No. 2020-53 by title only (if approved above)
3) Adopt Resolution No. 2020-53
 
C.   Consideration and Adoption of Ordinance No. 2020-24: An ordinance of the City Council of the City of Flagstaff Arizona, amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding a new Chapter 2-26, creating an Indigenous Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the September 15, 2020, Council Meeting:
1) Read Ordinance No. 2020-24 by title only for the first time
2) City Clerk reads Ordinance No. 2020-24 by title only (if approved above)
At the October 6, 2020, Council Meeting:
3) Read Ordinance No. 2020-24 by title only for the final time
4) City Clerk reads Ordinance No. 2020-24 by title only (if approved above)
5) Adopt Ordinance No. 2020-24
 
10.   DISCUSSION ITEMS
 
A.   Rio de Flag Flood Control Project - Update Click this link to view Agenda Item
 
B.   Quarterly Update on F.A.I.R. Item and Discussion Queue
 
11.   COUNCIL LIAISON REPORTS
 
12.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about changing the administrative decision to renew reclaimed water contracts outside of city limits. Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about property maintenance requirements outside of Title 6 and Title 7.  Click this link to view Agenda Item
 
13.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
14.   COVID-19 UPDATES
 
15.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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