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CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
 
REGULAR COUNCIL MEETING
MONDAY

AUGUST 28, 2023
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
 
             
1.  
CALL TO ORDER
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Regular Meeting of May 3, 2022, Regular Meeting of May 17, 2022, Work Session of May 31, 2022, Budget Retreat of April 27, 2023, Budget Retreat of April 28, 2023, Regular Meeting of May 2, 2023, Special Meeting of May 3, 2023, Work Session of May 9, 2023, Work Session of May 30, 2023, Special Meeting (Executive Session) of June 13, 2023, Special Meeting (Executive Session) of June 20, 2023, Special Meeting (Executive Session) of June 27, 2023, and Special Meeting (Executive Session) of July 3, 2023. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the minutes of the City Council Regular Meeting of May 3, 2022, Regular Meeting of May 17, 2022, Work Session of May 31, 2022, Budget Retreat of April 27, 2023, Budget Retreat of April 28, 2023, Regular Meeting of May 2, 2023, Special Meeting of May 3, 2023, Work Session of May 9, 2023, Work Session of May 30, 2023, Special Meeting (Executive Session) of June 13, 2023, Special Meeting (Executive Session) of June 20, 2023, Special Meeting (Executive Session) of June 27, 2023, and Special Meeting (Executive Session) of July 3, 2023.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.  
August Work Anniversaries
Click this link to view Agenda Item
 
 
Recognition of employees celebrating work anniversaries in the month of August
 
7.   COUNCIL LIAISON REPORTS
 
8.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Housing Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a Building & Real Estate Professional - Any seat expiring in September 2025.
Make one appointment to a Building & Real Estate Professional - Any seat expiring in September 2026.
Make one appointment to a Building & Real Estate Professional - Developer seat expiring in September 2026.
Make three appointments to Community Representative seats to terms expiring in September 2026.
 
B.   Consideration of Appointments:  Commission on Diversity Awareness. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two appointments to terms expiring September 2026. 
 
C.   Consideration of Appointments:  Parks and Recreation Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make three appointments to terms expiring August 2026.
 
D.   Consideration of Appointment:  Sustainability Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Consideration of extension of two terms to October 2026.  
 
9.   LIQUOR LICENSE PUBLIC HEARINGS
 
10.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Letter of Support: Ratification of Letter of Support for ADOT Wildlife Crossing Overpass Grant Application Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Ratify the letter of support.
 
B.   Consideration and Ratification of Contract:  Ratify the Cooperative Purchase Contract with Empire Southwest for four pieces of Caterpillar heavy equipment for emergency response in the amount of $743,938.43, plus applicable fees and taxes, utilizing Department of Forestry and Fire Management funding. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Ratify the Cooperative Purchase Contract with Empire Southwest for the purchase of one Backhoe, one Skid Steer with attachments, one Front-End Loader, and one Skid Steer in the amount of $743,938.43, plus applicable fees and taxes; and
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Contract:  Ratification of Resource Use and Sharing Agreement with Northern Arizona Intergovernmental Public Transportation Authority (hereafter “Mountain Line”) regarding installation, electrical, foundation and landscaping services for two artworks for the Downtown Connection Center (DCC): Art Glass; and Southside Grove Sculpture. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Ratify Resource Use and Sharing Agreement with Mountain Line, GEN-2014-126-AG4-SA6 in an amount not to exceed $90,490.17.
 
D.   Consideration and Approval of Final Plat:  PZ-20-00216-05, Ben Fimbrez requests Final Plat approval for Fimbrez Estates located at 1300 W Lower Coconino Avenue, a six-lot, single-family subdivision on 10.04 acres in the Estate Residential (ER) Zone within the Resource Protection Overlay (RPO).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Final Plat and authorize the Mayor to sign the Final Plat and City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
 
E.   Consideration and Approval of Contract: Ratification of the Emergency Construction Contract #2023-153 and subsequent Change Order 1 with Joe Dirt Excavating for the dredging and repair of Frances Short Pond in the amount of $414,484.44. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Ratify and approve the Emergency Construction Contract #2023-153 in the amount of $397,784.44 and the subsequent Change Order 1 in the amount of $16,700.00 for a total contract amount of $414,484.44 with Joe Dirt Excavating for the dredge and repair of Frances Short Pond after the post-wildfire flood events of 2022.
  2. Ratify the authorization to the City Manager to execute all necessary documents.
 
F.   Consideration and Approval of Ratifying Grant Agreement: Between FEMA Assistance to Firefighters Grant (AFG) and the City of Flagstaff for the Regional Training Grant. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the ratification of the Grant Agreement to FEMA (Assistance to Firefighters) for grant funds totaling in the amount of $676,422.40 (Federal share $615,293.09, City/Fire District Share $61,529.31) to improve regional operational efficiency and scene safety.
 
11.   ROUTINE ITEMS
 
A.   Consideration and Approval of Contract:  Consideration and Approval of Second Amendment - GMP 3 for Final Engineering Design and Construction Phase Repair Services with Hunter Contracting Co. for a Guaranteed Maximum Price (GMP) in the amount of $2,425,978.03 for the Inner Basin Waterline Restoration Project Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Second Amendment - GMP 3 for Final Design and Construction Phase Repair Services with Hunter Contracting Company for a GMP of $2,425,978.03 and a contract duration of 160-calendar days for a total Agreement amount of $5,836,052.90; and
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of Contract: FY23/24 Insurance Program Renewal Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Accept the renewal premiums for FY 2023-24 submitted by the Arizona Municipal Risk Retention Pool (AMRRP) for General Liability, E&O, SAM, Property, Auto, Marine, Crime, Cyber, Excess, and Worker’s Compensation coverage; AON/Chubb/Travelers for Airport Liability and International Travel; and Industrial Commission of Arizona to fund the Firefighters Presumptive Cancer Claims (statutorily required).
 
12.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2023-46: A resolution for the renewal of an Administrative IGA with Summit Fire & Medical District for the term of one-year. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2023-46 by title only
2) City Clerk reads Resolution No. 2023-46 by title only (if approved above)
3) Adopt Resolution No. 2023-46
 
B.   Consideration and Adoption of Resolution No. 2023-43:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for the Application for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2023 Local Solicitation/ CFDA #16.738 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2023-43 by title only
2) City Clerk reads Resolution No. 2023-43 by title only (if approved above)
3) Adopt Resolution No. 2023-43
 
C.   Consideration and Adoption of Resolution No. 2023-45: A resolution of the Flagstaff City Council, adopting the Public Safety Personnel Retirement System 457(b) Deferred Compensation Program. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Resolution No. 2023-45 by title only
  2. City Clerk reads Resolution No. 2023-45 by title only (if approved above)
  3. Adopt Resolution No. 2023-45
 
D.   Consideration and Adoption of Resolution No. 2023-44:  A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the November 7, 2023 Special Election Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2023-44 by title only
2) City Clerk reads Resolution No. 2023-44 by title only (if approved above)
3) Adopt Resolution No. 2023-44
 
13.   DISCUSSION ITEMS
 
A.   Wildland Fire Management Program - Forest Health and Operations Update Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Information only
 
14.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Mitigation of Impact of Pickleball Courts in Bushmaster Park Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
15.   PUBLIC PARTICIPATION
 
16.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
17.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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