Return
CITY COUNCIL REGULAR MEETING
TUESDAY, AUGUST 23, 2022
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.

 
MINUTES
             
1.
CALL TO ORDER

Mayor Deasy called the meeting of the Flagstaff City Council held August 23, 2022, to order at 3:05 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
             
2. ROLL CALL
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
PRESENT:

MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
ABSENT:









  Others present:  City Manager Greg Clifton; City Attorney Sterling Solomon.
             
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

The Council and audience recited the pledge of allegiance, Councilmember House read the Mission Statement of the City of Flagstaff, and Councilmember Shimoni read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
             
4. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
             
5. PROCLAMATIONS AND RECOGNITIONS
             
A. August Work Anniversaries
             
6. COUNCIL LIAISON REPORTS
             
7. APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
             
A. Consideration of Appointments:  Housing Commission
  Moved by Councilmember Adam Shimoni, seconded by Mayor Paul Deasy to appoint Jacquie Kellogg as Building and Real Estate Professional - Residential Multi-Family/Property Management Representative with a term expiring September 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Khara House, seconded by Mayor Paul Deasy to appoint Ross Schafer as Low Income Specialist with a term expiring September 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Regina Salas, seconded by Mayor Paul Deasy to appoint Rebecca Pyrz as Building and Real Estate Professional - Other with a term expiring September 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Austin Aslan, seconded by Mayor Paul Deasy to appoint Glenn Silvers as Low Income Housing Expert with a term expiring September 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to appoint Hayley Zoroya as Building and Real Estate Professional – Developer with a term expiring September 2023.
  Vote: 7 - 0 - Unanimously
             
B. Consideration of Appointments:  Personnel Board.
  Moved by Councilmember Austin Aslan, seconded by Mayor Paul Deasy to appoint Allison Eckert to a term expiring October 2024.
  Vote: 7 - 0 - Unanimously
  Moved by Vice Mayor Miranda Sweet, seconded by Councilmember Adam Shimoni to appoint Corey Ringenberg to a term expiring October 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Khara House, seconded by Mayor Paul Deasy to appoint Wil Hernandez to a term expiring October 2023.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to appoint Cathy Speirs to a term expiring October 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Adam Shimoni, seconded by Mayor Paul Deasy to appoint Cynthia Chilcoat to a term expiring October 2023.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Regina Salas, seconded by Mayor Paul Deasy to appoint Anita Burns to a term expiring October 2022.
  Vote: 7 - 0 - Unanimously
  Moved by Mayor Paul Deasy, seconded by Councilmember Adam Shimoni to appoint Mark Culbertson to a term expiring October 2022.
  Vote: 7 - 0 - Unanimously
             
8. LIQUOR LICENSE PUBLIC HEARINGS
  Mayor Deasy opened the public hearing on the four applications.
 
Det. Kevin Sapp introduced the applications and noted no concerns
 
There being no public comment, Mayor Deasy closed the public hearing.
  Moved by Mayor Paul Deasy, seconded by Councilmember Regina Salas to forward the applications to the State with a recommendation for approval.
  Vote: 7 - 0 - Unanimously
             
A. Consideration and Action on Liquor License Application:  Kyle Wayne Palmer, "Mill Golf," 1790 E. Route 66, Series 07 (Beer and Wine Bar), New Application.
             
B. Consideration and Action on Liquor License Application: Sasiwimon Chanthaqong Tirakul, "Big Bowl Noodles," 7 N San Francisco Street, Series 12, New Application.
             
C. Consideration and Action on Liquor License Application: Cecily Maniaci, "Plantasia Eatery," 126 W. Cottage Ave., Series 12, New Application.
             
D. Consideration and Action on Liquor License Application:  Chad Earl Doyle, "Swift Travel Center," 3099 W. Shamrell Boulevard, Series 10 (beer and wine store), New License.
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with no recommendation;
(3) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
             
9.
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
  Moved by Mayor Paul Deasy, seconded by Councilmember Khara House to approve the Consent Agenda as presented.
  Vote: 7 - 0 - Unanimously
             
A. Consideration and Approval of Contract: Approve the Annual Master Agreement for Software Maintenance with Hexagon for software utilized by the City Police Department in the amount of $239,598.24 (plus any applicable sales tax).
  1. Approve the Annual Master Agreement for Software Maintenance with Hexagon in the amount of $239,598.24 (plus any applicable sale tax); and
  2. Authorize the City Manager to execute all necessary documents.
             
B. Consideration and Approval of Contract:  Approve First Amendment to the Cooperative Purchase Contract for Executive Recruiting with The Keller Group, LLC, in an amount not to exceed $60,000.
  1. Approve the First Amendment to the Cooperative Purchase Contract for Executive Recruiting for the Human Resources and Risk Management Director position for an estimated not to exceed amount $60,000; and
  2. Authorize the City Manager to execute the necessary documents.
             
C. Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of one (1) fully electric 2022 Ford F-150 Lightning pickup in the amount of $53,541.53.
  1. Approve the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of one (1) fully electric Ford F-150 Lightning pickup in the amount of $53,541.53; and
  2. Authorize the City Manager to execute the necessary documents
             
D. Consideration and Approval of Ratification: Letter of support for funding for additional rain gauges
 
STAFF RECOMMENDED ACTION:
Retroactively approve the letter of support
             
E. Consideration and Approval of Contract:  Approval of a professional services contract with Gary R. Anglemyer & Associates, LLC in the amount of $68,500.00 for appraisal services for the Rio de Flag Flood Control Project (railroad properties).
  1. Approve the professional services contract with Gary R. Anglemyer & Associates, LLC in the amount of $68,500.00 for appraisal services for the Rio de Flag Flood Control Project (railroad properties); and
  2. Authorize the Mayor to execute the necessary documents.
             
F. Consideration and Approval of Cooperative Contract: Approve a Cooperative Purchase Contract with Baker & Taylor, LLC for the purchase of library materials and services in the amount not to exceed $300,000 through the City of Mesa Cooperative Contract #2017201.
  1. Approve the Cooperative Purchase Contract for the purchase of library materials and services from Baker & Taylor, LLC in the amount not to exceed $300,000 through City of Mesa Cooperative Contract #2017201; and
  2. Authorize the City Manager to execute the necessary documents.
             
G. Consideration and Approval of Contract: Approve the First Amendment to the Master Services and Purchasing Agreement with AXON Enterprise, Inc. (f/k/a Taser International, Inc.) in the amount of $136,143 for the AXON Virtual Reality (VR) Training Platform.
  1. Approve the First Amendment to the Master Services and Purchasing Agreement with AXON Enterprise, Inc. (f/k/a Taser International, Inc.) in the amount of $136,143.00 for the AXON VR Training Platform; and
  2. Authorize the City Manager to execute the necessary documents.
             
10. ROUTINE ITEMS
             
A. Consideration and Approval of Ratifying the Grant Agreement:  Ratifying the Grant Agreement between the City of Flagstaff and the U.S. Department of Agriculture, Natural Resources Conservation Service, Emergency Watershed Protection Program for the Schultz Creek Sediment and Flood Detention Basins Project.
  Moved by Councilmember Regina Salas, seconded by Mayor Paul Deasy to ratify the Grant Agreement with the U.S. Department of Agriculture, Natural Resources Conservation Service (NRCS) in the amount of $2,408,180.75.
  Vote: 7 - 0 - Unanimously
             
B. Consideration and Approval of Ratifying the Contract:  Ratify the Emergency Construction Contract between the City of Flagstaff and Fann Contracting, Inc. in the amount of $2,274,445 for the Schultz Creek Sediment and Flood Detention Basins Project.
  Moved by Vice Mayor Miranda Sweet, seconded by Councilmember Austin Aslan to ratify the Emergency Construction Contract with Fann Contracting, Inc. in the amount of $2,024,445, and an Owner's Contingency of $250,000, for a total amount of $2,274,445 which amount includes all federal, state, and local taxes, as applicable; approve the Administrative Change Order Authority to the City Manager in the amount of $177,444.50 (10% of the Contract Amount, less the Contract Allowance); and authorize the City Manager to execute the necessary documents.
  Vote: 7 - 0 - Unanimously
             
C. Consideration and Approval of Preliminary Plat PZ-15-00015-24 Sirius at Timber Sky - Block 4:  Capstone Homes requests Preliminary Plat approval for Sirius at Timber Sky - Block 4 located at 3191 McAllister Ranch Road, a 63 lot single-family subdivision on 21.82 acres in the Single-Family Residential (R1) Zone. 
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Adam Shimoni to approve the Preliminary Plat with the following conditions:
  • The applicant shall provide the purpose of each tract on the final plat.
  • The final plat shall show the patent as shown on Sheet 2 of the preliminary plat and on the Timber Sky Final Block Plat.
  • All lots shown with less than a 60-foot lot width at the 25-foot front setback shall have building envelopes with front setbacks set at the point where the lot width is 60 feet. A note shall be added to the lot typical identifying which lots have alternative front setbacks.
  Vote: 7 - 0 - Unanimously
             
11. REGULAR AGENDA
             
A. Consideration and Adoption of Resolution No. 2022-39:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff to establish an advisory Library Board for the Coconino County Free Library District.
  Moved by Mayor Paul Deasy, seconded by Councilmember Khara House to read Resolution No. 2022-39 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN COCONINO COUNTY AND THE CITY OF FLAGSTAFF TO ESTABLISH AN ADVISORY LIBRARY BOARD FOR THE COCONINO COUNTY FREE LIBRARY DISTRICT
  Moved by Mayor Paul Deasy, seconded by Councilmember Khara House to adopt Resolution No. 2022-39.
  Vote: 7 - 0 - Unanimously
             
B. Consideration and Adoption of Resolution No. 2022-38:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for the Application for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2022 Local Solicitation/ CFDA #16.738
  Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to read Resolution No. 2022-38 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN COCONINO COUNTY AND THE CITY OF FLAGSTAFF FOR THE APPLICATION FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2022 LOCAL SOLICITATION / CFDA #16.738
  Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2022-38.
  Vote: 7 - 0 - Unanimously
             
C. Consideration and Adoption of Resolution No. 2022-40:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement (IGA) Between Coconino Community College and Flagstaff Police Department for High Country Training Academy.  This is a Arizona POST accredited basic training academy for police certification operated out of Coconino Community College.
 
ITEM REMOVED FROM AGENDA
             
D. Consideration and Adoption of Resolution No. 2022-41:  A resolution of the Flagstaff City Council adopting a Notice of Intention to increase stormwater rates or rate components, fees or service charges and establishing a date for a public hearing on the proposed changes for November 15, 2022
  Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to read Resolution No. 2022-41 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL ADOPTING A NOTICE OF INTENTION TO INCREASE WATER SERVICES RATES OR RATE COMPONENTS, FEES OR SERVICE CHARGES; AND SETTING A PUBLIC HEARING DATE ON NOVEMBER 15, 2022
  Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to adopt Resolution No. 2022-41.
  Vote: 7 - 0 - Unanimously
  A break was held from 5:00 p.m. through 5:24 p.m.
             
E. Consideration and Adoption of Ordinance No. 2022-18:  An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Division 10-40.60: Specific to Uses, Section 10-40.60.220 Marijuana Establishments Subsection C. Hours of Operation for Marijuana Dispensaries, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
  Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to read Ordinance No. 2022-18 by title only for the first time.
  Vote: 6 - 1
 
NAY: Councilmember Austin Aslan
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 10, FLAGSTAFF ZONING CODE, DIVISION 10-40.60: SPECIFIC TO USES, SECTION 10-40.60.220 MARIJUANA ESTABLISHMENTS, SUBSECTION C. HOURS OF OPERATION FOR MARIJUANA DISPENSARIES, PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
             
F. Consideration and Adoption of Resolution No. 2022-37 and Ordinance No. 2022-19:  A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "PZ-22-00089 Marijuana Operations and Retail Establishments" and an Ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to allow recreational marijuana retail sales by establishments that may not be dual licensees and clarify definitions and terms in relation to Marijuana Operations.
  Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to postpone items 11F and 11G.
  Vote: 7 - 0 - Unanimously
             
G. Consideration and Adoption of Ordinance No. 2022-22:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 6, Police Regulations, Chapter 6-10, Regulation of Recreational Marijuana; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date.
  Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to postpone items 11F and 11G.
  Vote: 7 - 0 - Unanimously
             
12. DISCUSSION ITEMS
             
A. Bond Public Outreach Plan
             
13. FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
             
A. Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled "Nuclear Weapons: Existential Threat" 
  There was not enough Council support to move the matter forward to a future agenda for discussion.
             
B. Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled "Protect Abortion Access"
  Council agreed to move the matter forward to a future agenda for discussion.
             
14. PUBLIC PARTICIPATION
             
15. INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
             
16. ADJOURNMENT

The Regular Meeting of the Flagstaff City Council held August 23, 2022, adjourned at 7:33 p.m.
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2022 Destiny Software Inc. All Rights Reserved.