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CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
 
REGULAR COUNCIL MEETING
TUESDAY

AUGUST 23, 2022
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   PROCLAMATIONS AND RECOGNITIONS
 
A.   August Work Anniversaries Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Recognize employees who are celebrating their work anniversaries in August.
 
6.   COUNCIL LIAISON REPORTS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Housing Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two appointments to Low Income Housing Expert seats to terms expiring in September 2025.
Make one appointment to a Building & Real Estate Professional - Residential Multi-Family/Property Management Representative seat expiring in September 2025.
Make one appointment to a Building & Real Estate Professional - Other seat expiring in September 2025.
Make one appointment to a Building & Real Estate Professional - Builder seat expiring in September 2024.
Make one appointment to a Building & Real Estate Professional - Developer seat expiring in September 2023. 
 
B.   Consideration of Appointments:  Personnel Board. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two appointments to terms expiring October 2022.
Make two appointments to terms expiring October 2023.
Make one appointment to a term expiring October 2024.
Make two appointments to terms expiring October 2025. 
 
8.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Kyle Wayne Palmer, "Mill Golf," 1790 E. Route 66, Series 07 (Beer and Wine Bar), New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application: Sasiwimon Chanthaqong Tirakul, "Big Bowl Noodles," 7 N San Francisco Street, Series 12, New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
C.   Consideration and Action on Liquor License Application: Cecily Maniaci, "Plantasia Eatery," 126 W. Cottage Ave., Series 12, New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with no recommendation;
(3) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
D.   Consideration and Action on Liquor License Application:  Chad Earl Doyle, "Swift Travel Center," 3099 W. Shamrell Boulevard, Series 10 (beer and wine store), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with no recommendation;
(3) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
9.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract: Approve the Annual Master Agreement for Software Maintenance with Hexagon for software utilized by the City Police Department in the amount of $239,598.24 (plus any applicable sales tax). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Annual Master Agreement for Software Maintenance with Hexagon in the amount of $239,598.24 (plus any applicable sale tax); and
  2. Authorize the City Manager to execute all necessary documents.
 
B.   Consideration and Approval of Contract:  Approve First Amendment to the Cooperative Purchase Contract for Executive Recruiting with The Keller Group, LLC, in an amount not to exceed $60,000. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the First Amendment to the Cooperative Purchase Contract for Executive Recruiting for the Human Resources and Risk Management Director position for an estimated not to exceed amount $60,000; and
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of one (1) fully electric 2022 Ford F-150 Lightning pickup in the amount of $53,541.53. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of one (1) fully electric Ford F-150 Lightning pickup in the amount of $53,541.53; and
  2. Authorize the City Manager to execute the necessary documents
 
D.   Consideration and Approval of Ratification: Letter of support for funding for additional rain gauges Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Retroactively approve the letter of support
 
E.   Consideration and Approval of Contract:  Approval of a professional services contract with Gary R. Anglemyer & Associates, LLC in the amount of $68,500.00 for appraisal services for the Rio de Flag Flood Control Project (railroad properties). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the professional services contract with Gary R. Anglemyer & Associates, LLC in the amount of $68,500.00 for appraisal services for the Rio de Flag Flood Control Project (railroad properties); and
  2. Authorize the Mayor to execute the necessary documents.
 
F.   Consideration and Approval of Cooperative Contract: Approve a Cooperative Purchase Contract with Baker & Taylor, LLC for the purchase of library materials and services in the amount not to exceed $300,000 through the City of Mesa Cooperative Contract #2017201. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract for the purchase of library materials and services from Baker & Taylor, LLC in the amount not to exceed $300,000 through City of Mesa Cooperative Contract #2017201; and
  2. Authorize the City Manager to execute the necessary documents.
 
G.   Consideration and Approval of Contract: Approve the First Amendment to the Master Services and Purchasing Agreement with AXON Enterprise, Inc. (f/k/a Taser International, Inc.) in the amount of $136,143 for the AXON Virtual Reality (VR) Training Platform. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the First Amendment to the Master Services and Purchasing Agreement with AXON Enterprise, Inc. (f/k/a Taser International, Inc.) in the amount of $136,143.00 for the AXON VR Training Platform; and
  2. Authorize the City Manager to execute the necessary documents.
 
10.   ROUTINE ITEMS
 
A.   Consideration and Approval of Ratifying the Grant Agreement:  Ratifying the Grant Agreement between the City of Flagstaff and the U.S. Department of Agriculture, Natural Resources Conservation Service, Emergency Watershed Protection Program for the Schultz Creek Sediment and Flood Detention Basins Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Ratify the Grant Agreement with the U.S. Department of Agriculture, Natural Resources Conservation Service (NRCS) in the amount of $2,408,180.75.
 
B.   Consideration and Approval of Ratifying the Contract:  Ratify the Emergency Construction Contract between the City of Flagstaff and Fann Contracting, Inc. in the amount of $2,274,445 for the Schultz Creek Sediment and Flood Detention Basins Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Ratify the Emergency Construction Contract with Fann Contracting, Inc. in the amount of $2,024,445, and an Owner's Contingency of $250,000, for a total amount of $2,274.445 which amount includes all federal, state, and local taxes, as applicable.
  2. Approve the Administrative Change Order Authority to the City Manager in the amount of $177,444.50 (10% of the Contract Amount, less the Contract Allowance); and
  3. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Preliminary Plat PZ-15-00015-24 Sirius at Timber Sky - Block 4:  Capstone Homes requests Preliminary Plat approval for Sirius at Timber Sky - Block 4 located at 3191 McAllister Ranch Road, a 63 lot single-family subdivision on 21.82 acres in the Single-Family Residential (R1) Zone.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
In accordance with the findings presented in this report, approve the Preliminary Plat with the following conditions:
  1. The applicant shall provide the purpose of each tract on the final plat.
  2. The final plat shall show the patent as shown on Sheet 2 of the preliminary plat and on the Timber Sky Final Block Plat.
  3. All lots shown with less than a 60-foot lot width at the 25-foot front setback shall have building envelopes with front setbacks set at the point where the lot width is 60 feet. A note shall be added to the lot typical identifying which lots have alternative front setbacks.
 
11.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2022-39:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff to establish an advisory Library Board for the Coconino County Free Library District.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-39 by title only
2) City Clerk reads Resolution No. 2022-39 by title only (if approved above)
3) Adopt Resolution No. 2022-39
 
B.   Consideration and Adoption of Resolution No. 2022-38:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for the Application for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2022 Local Solicitation/ CFDA #16.738 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-38 by title only
2) City Clerk reads Resolution No. 2022-38 by title only (if approved above)
3) Adopt Resolution No. 2022-38
 
C.   Consideration and Adoption of Resolution No. 2022-40:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement (IGA) Between Coconino Community College and Flagstaff Police Department for High Country Training Academy.  This is a Arizona POST accredited basic training academy for police certification operated out of Coconino Community College. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-40 by title only
2) City Clerk reads Resolution No. 2022-40 by title only (if approved above)
3) Adopt Resolution No. 2022-40
 
D.   Consideration and Adoption of Resolution No. 2022-41:  A resolution of the Flagstaff City Council adopting a Notice of Intention to increase stormwater rates or rate components, fees or service charges and establishing a date for a public hearing on the proposed changes for November 15, 2022 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Resolution No. 2022-41 by title only
  2. City Clerk reads Resolution No. 2022-41 by title only (if approved above)
  3. Adopt Resolution No.2022-41
 
E.   Consideration and Adoption of Ordinance No. 2022-18:  An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Division 10-40.60: Specific to Uses, Section 10-40.60.220 Marijuana Establishments Subsection C. Hours of Operation for Marijuana Dispensaries, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the August 23, 2022, Council Meeting:
1) Read Ordinance No. 2022-18 by title only for the first time
2) City Clerk reads Ordinance No. 2022-18 by title only (if approved above)
At the September 6, 2022, Council Meeting:
3) Read Ordinance No. 2022-18 by title only for the final time
4) City Clerk reads Ordinance No. 2022-18 by title only (if approved above)
5) Adopt Ordinance No. 2022-18
 
F.   Consideration and Adoption of Resolution No. 2022-37 and Ordinance No. 2022-19:  A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "PZ-22-00089 Marijuana Operations and Retail Establishments" and an Ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to allow recreational marijuana retail sales by establishments that may not be dual licensees and clarify definitions and terms in relation to Marijuana Operations. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the August 23, 2022, Council Meeting:
1) Read Resolution No. 2022-37 by title only for the first time
2) City Clerk reads Resolution No. 2022-37 by title only (if approved above)
3) Read Ordinance No. 2022-19 by title only for the first time
4) City Clear reads Ordinance No. 2022-19 by title only for the first time
At the September 6, 2022, Council Meeting:
5) Adopt Resolution No. 2022-37
6) Read Ordinance No. 2022-19 by title only for the final time
7) City Clerk reads Ordinance No. 2022-19 by title only (if approved above)
8) Adopt Ordinance No. 2022-19
 
G.   Consideration and Adoption of Ordinance No. 2022-22:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 6, Police Regulations, Chapter 6-10, Regulation of Recreational Marijuana; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the August 23, 2022 Council Meeting:
1) Read Ordinance No. 2022-22 by title only for the first time
2) City Clerk reads Ordinance No. 2022-22 by title only (if approved above)
At the September 6, 2022 Council Meeting:
3) Read Ordinance No. 2022-22 by title only for the final time
4) City Clerk reads Ordinance No. 2022-22 by title only (if approved above)
5) Adopt Ordinance No. 2022-22
 
12.   DISCUSSION ITEMS
 
A.   Bond Public Outreach Plan Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
City staff will inform City Council what is included in the bond public outreach plan.  
 
13.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled "Nuclear Weapons: Existential Threat"  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
B.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled "Protect Abortion Access" Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
14.   PUBLIC PARTICIPATION
 
15.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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