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REGULAR COUNCIL MEETING
TUESDAY

AUGUST 18, 2020
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
3:00 P.M.

 

ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)


PUBLIC COMMENT PROTOCOL


All public comments will be taken either telephonically or accepted as a written comment.

Public comment requests may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with verbal public comment you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such, they will not be read out loud.
 
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.

 

AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application: Lijuan Zhen "Golden Dragon," 2730 E. Lakin Drive, Series 12 (restaurant), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application:  Jeffrey Craig Miller, "Mayor," 101 S. San Francisco, Series 06,  New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
C.   Consideration and Action on Liquor License Application: Franklin Garrison, Jr., "Flagstaff Station," 1800 N. Fort Valley Road, Series 12 (restaurant), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
6.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Central Square software proprietary purchase contract for continued service and maintenance for a three (3) year term, with automatic 1-year renewals unless sooner terminated.
 
Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
  1. Approve the purchase agreement with Superion/CentralSquare to renew and extend services and maintenance
2. Authorize the City Manager to execute all necessary documents.
 
B.   Consideration and Approval of Grant Agreement:  Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the Design of a Snow Removal Equipment Building. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Grant Agreement #3-04-0015-044-2020 with the U.S. Department of Transportation, Federal Aviation Administration in the amount of $859,977 for the Design of a Snow Removal Equipment Building.
 
C.   Consideration and Approval of Contract: Integrated Library System (ILS) Project; Contract #2020-09 with ByWater Solutions in the amount not to exceed $160,200.00. Flagstaff City- Coconino County Public Library District; Replacement of Current Integrated Library System. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the purchase agreement with ByWater Solutions for a new Integrated Library System.
  2. Authorize the City Manager to execute all necessary documents.
 
D.   Consideration and Approval of Cooperative Purchase Contract:  Cisco Collaboration Enterprise Agreement with Advanced Network Management, Inc. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve a Cooperative Purchase Contract with Advanced Network Management, Inc. in an amount not to exceed $135,000 (plus applicable taxes) over a period of five (5) years under the State of Arizona cooperative purchase contract 1GPA 19-07PV-01; and
  2. Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Grant Agreement:  Acceptance of the Department of Justice’s Office of Community Oriented Policing Services (COPS Office), Community Policing and Development (CPD) Microgrant for Officer Safety and Wellness for Flagstaff Police Department Staff. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the award from the Department of Justice for grant funds in the amount of $88,770; there is no City match required for this grant.
 
7.   ROUTINE ITEMS
 
A.   Consideration and Approval of Contract:  A cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing the National Cooperative Purchasing Alliance (NCPA) Contract (Contract # 05-20).   Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the contract with Passport Labs Inc. for parking software and services in an amount not-to-exceed $102,639.73 over a three year contract period, identified as Years 4, 5, and 6:

Annual Breakdown
  • Year 4  $32,558.20
  • Year 5  $34,186.11
  • Year 6  $35,895.42
 
B.   Consideration and Adoption of Ordinance No. 2020-20:  An ordinance of the Flagstaff City Council authorizing the acquisition of approximately .082 acres of real property located at 424 East Butler Avenue, Coconino County Assessor Parcel Number 104-01-023, for the Lone Tree Overpass Project, providing for delegation of authority; and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-20 by title only for the final time
2) City Clerk reads Ordinance No. 2020-20 by title only (if approved above)
3) Adopt Ordinance No.2020-20
 
C.   Consideration and Adoption of Ordinance No. 2020-19:  An Ordinance of the Flagstaff City Council authorizing the abandonment of a parking easement across real property located along the west side of Woodlands Village Boulevard north of McConnell Drive in exchange for a Flagstaff Urban Trails System easement; delegating authority, approving forms, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-19 by title only for the final time
2) City Clerk reads Ordinance No. 2020-19 by title only (if approved above)
3) Adopt Ordinance No. 2020-19
 
8.   PUBLIC HEARING ITEMS
 
IF YOU WISH TO PROVIDE PUBLIC COMMENT ON THE FOLLOWING ITEM PLEASE EMAIL PUBLICCOMMENT@FLAGSTAFFAZ.GOV WITH YOUR NAME, ITEM NUMBER, AND PHONE NUMBER. STAFF WILL CONTACT YOU VIA PHONE TO PROVIDE YOUR COMMENTS TO COUNCIL AND THE PUBLIC, AT WHICH TIME COUNCIL MAY ASK YOU QUESTIONS IF COUNCIL DESIRES.
 
A.   Consideration and Adoption of Ordinance No. 2020-21: Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
The Planning & Zoning Commission recommends the City Council, in accordance with the findings presented by staff, approve the requested Direct to Ordinance Zoning Map Amendment for Flagstaff at 4th, LLC (PZ-18-00205-03) and take the following action:

At the August 18, 2020, Council Meeting:
1. Hold the Public Hearing.
2. Read Ordinance No. 2020-21 by title only for the first time.
3. City Clerk reads Ordinance No. 2020-21 by title only (if approved above).
At the September 1, 2020, Council Meeting:
4. Read Ordinance No. 2020-21 by title only for the final time.
5. City Clerk reads Ordinance No. 2020-21 by title only (if approved above).
6. Adopt Ordinance No. 2020-21.
 
9.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2020-49:  A resolution approving a Binding Waiver of Enforcement between the City of Flagstaff and Northgate Holdings, LLC related to properties owned by Northgate generally located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-49 by title only
2) City Clerk reads Resolution No. 2020-49 by title only (if approved above)
3) Adopt Resolution No. 2020-49
 
B.   Consideration and Adoption of Resolution No. 2020-48:  A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Primary/Special Election held on August 4, 2020. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-48 by title only
2) City Clerk reads Resolution No. 2020-48 by title only (if approved above)
3) Adopt Resolution No. 2020-48
 
C.   Consideration and Adoption of Ordinance No. 2020-22: An ordinance granting to UNS Gas, Inc. an Arizona Public Service Corporation, its legal representatives, successors, lessees and assigns, certain powers, licenses, rights-of-way, privileges and franchise to construct, operate and maintain in the City of Flagstaff, State of Arizona, as now or hereafter constituted, works, systems and plans for the handling, production, manufacturing, transporting, storing, sale and distribution of gas into, out of, and through said municipality, and for the distribution and sale of such gas to said municipality, its inhabitants and others, including customers inside, beyond, and outside of the limits of said municipality; and to use the streets, avenues, easements, rights-of-way, alleys, highways, sidewalks, bridges and other structures and places and public grounds in said municipality for a period of twenty-five (25) years; and prescribing in connection therewith certain rights, duties, terms and conditions herein mentioned; and providing for the payment to said municipality of a percentage of certain revenues of grantee from its operations therein; and declaring an emergency Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the August 18, 2020 Council Meeting:
1) Read Ordinance No. 2020-22 by title only for the first time
2) City Clerk reads Ordinance No. 2020-22 by title only (if approved above)
At the September 1, 2020 Council Meeting:
3) Read Ordinance No. 2020-22 by title only for the final time
4) City Clerk reads Ordinance No. 2020-22 by title only (if approved above)
5) Adopt Ordinance No. 2020-22
 
10.   DISCUSSION ITEMS
 
A.   Rio de Flag Flood Control Project - Update. Click this link to view Agenda Item
 
B.   Priority Based Budgeting (PBB) Public Engagement Plan Click this link to view Agenda Item
 
11.   COUNCIL LIAISON REPORTS
 
12.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion for launching an extensive community dialogue that thoroughly and sufficiently explores the Black lived experience in Flagstaff, in the state, and in the nation. The Black community from Flagstaff should lead the way on this, although other black voices from outside are also valuable and should absolutely be invited to participate. The recommendation is that we partner with Flagstaff’s Southside Community Association to have them lead the community dialogue. Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a presentation to Council by the police department on their policies and procedures regarding racial profiling, de-escalation training, use of force, rules on the various types of choke holds, how complaints of inappropriate actions are handled, and procedures to prevent hiring officers that took inappropriate actions in other police departments. Presentation should include recommendations regarding procedures recently evolving in other cities where other professionals (e.g. paramedics, counselors, etc.) respond to calls that do not involve possible violence and do not require an armed officer. Also, consideration of creating a Public Safety Commission. Click this link to view Agenda Item
 
13.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
i.   Discussion and Direction: Mountain Line Letters of Support
 
14.   COVID-19 UPDATES
 
A.   Discussion of the Re-Entry Plan and Monitoring Criteria Click this link to view Agenda Item
 
15.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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