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CITY COUNCIL REGULAR MEETING AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
JULY 5, 2022		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.
 
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
 
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Work Session of September 29, 2020, Joint City/Chamber Work Session of October 5, 2020, Regular Meeting of October 20, 2020, Regular Meeting of November 3, 2020, Special Meeting (Executive Session) of May 10, 2022, Special Meeting (Executive Session) of May 31, 2022, Special Meeting (Executive Session) of June 7, 2022, Emergency Meeting of June 13, 2022, and Special Meeting (Executive Session) of June 14, 2022. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the minutes of the City Council Work Session of September 29, 2020, Joint City/Chamber Work Session of October 5, 2020, Regular Meeting of October 20, 2020, Regular Meeting of November 3, 2020, Special Meeting (Executive Session) of May 10, 2022, Special Meeting (Executive Session) of May 31, 2022, Special Meeting (Executive Session) of June 7, 2022, Emergency Meeting of June 13, 2022, and Special Meeting (Executive Session) of June 14, 2022.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Parks and Recreation Month
 
B.   Recognition: Citizen Bond Committee Members
 
C.   Recognition: July Employee Work Anniversaries Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Information only. 
 
7.   COUNCIL LIAISON REPORTS
 
8.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Open Spaces Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring April 2023.
 
9.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application: John Alexander Phillips, "Flagstaff Liquor," 1700 E. Route 66, Series 09 (liquor store - all spirituous liquor), Location Transfer.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application: Andrea Dahlman Lewkowtiz, "The Bluffs of Flagstaff," 3100E. Butler Avenue, Series 12, New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
10.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Adoption: Administrative Floodplain Designation - Spruce Wash Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Adopt the proposed Administrative Floodplain of Spruce Wash to help educate current and future residents impacted by post-wildfire flooding and to provide appropriate development standards for new development within the affected area.
 
B.   Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with PFVT Motors, LLC DBA Peoria Ford for the purchase of one 2022 Ford F-150 Lighting Crew Cab 4X4 (fully electric) at $53,541.53 and the purchase of one 2022 Ford Explorer Hybrid at $44,282.76 for use at the Flagstaff Pulliam Airport in the total amount of $97,824.29 (plus applicable taxes). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract to PFVT Motors, LLC DBA Peoria Ford through the State Cooperative Contract No. CTR059322 for the purchase of two replacement vehicles for the Flagstaff Pulliam Airport in the total amount of $97,824.29 (plus applicable taxes); and
  2. Authorize the City Manager to execute all necessary documents. 
 
C.   Consideration and Approval of Contract:  Agreement of Intent for a Direct Sale with the US Department of Agriculture, Forest Service, for the property underneath and adjacent to the Lake Mary Water Treatment Plant. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Agreement of Intent for a Direct Sale with the U.S. Department of Agriculture, Forest Service, concerning the lands underneath and adjacent to the Lake Mary Water Treatment Plant.
  2. Authorize the City Manager to execute all necessary documents.
 
D.   Consideration and Approval of Final Plat  Case No PZ-15-00115-25, Capstone Homes requests final plat approval for Aries at Timber Sky Phase II (Block 7B) located at 3501 E Route 66, a single-family subdivision on 6.59 acres in the Single-Family Residential (R1) Zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the final plat and authorize the Mayor to sign the final plat when notified by staff that all documents are ready for signature and recordation.
 
E.   Consideration and Approval of Contract:  Software Maintenance Agreement for GIS Software with Environmental Systems Research Institute, Inc. (esri) in the amount of $180,148.65 (plus applicable taxes). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the 3-year Software Maintenance Agreement with esri for GIS software in the amount of $180,148.65 (plus applicable taxes);
  2. Authorize the City Manager to approve the necessary documents.
 
F.   Consideration and Approval of Contract: Approve the construction contract with Scholz Contracting, LLC in the amount of $1,089,419.46 for the Main Library ADA Entrance Project project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the construction contract with Scholz Contracting, LLC in the amount of $1,089,419.46 and a contract duration of 130 calendar days;
  2. Approve a contract allowance of $58,385.00, which is 7.5% of the Engineers Estimate;
  3. Approve Change Order Authority to the City Manager in the amount of $108,941.95 which is 10% of the lowest responsive bid;
  4. Authorize the City Manager to execute the necessary documents.
 
G.   Consideration and Approval of Final Plat  PZ-21-00236-06, Woodshire on West Oak, LLC requests Final Plat approval for Woodshire on Oak Condominiums located at 302 W Oak Avenue, a condominium subdivision on 0.89 acres in the Medium Density Residential (MR) and High Density (HR) Zones. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
 
H.   Consideration and Approval of Contract:  Citywide On-Call Professional Services Contracts: Architecture, Landscape Architecture, Engineering, Geotechnical and Survey. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the fifteen (15) On-Call Professional Services Contracts for the following firms and disciplines:
    • Architecture: Loven Contracting, Johnson Walzer Associates and GLHN
    • Landscape Architecture: The WLB Group, Kimley-Horn and Logan Simpson
    • Geotechnical: Speedie and Associates, and Western Technologies
    • Engineering: Peak Engineering, The WLB Group, Shephard Wesnitzer, Woodson Engineering, WSP, J.E. Fuller and Burgess & Niple
    • Survey: Shephard Wesnitzer Inc. and Woodson Engineering
  2. Authorize the City Manager to execute the necessary documents.
 
I.   Consideration and Approval of Contract:  City-Owned Property located at 11 W. Cherry known as the Doris Harper White Community Theater Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the lease between the City and Theatrikos, Inc.; and
  2. Authorize the City Manager to execute all necessary documents.
 
J.   Consideration and Approval of Grant Agreement:  Approve the Grant Agreement with the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $292,485.09 for the Northern Arizona Street Crimes Task Force (METRO unit). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $292,485.09 for FY2023.
 
K.   Consideration and Approval of Contract:  Approve the Amendment of the Professional Services Contract with Jeanie Gallagher for Human Resources Executive Consulting Services through October 15, 2022 not to exceed $15,000 for a total contract amount of $64,900. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Amendment of the Professional Services Contract with Jeanie Gallagher for Human Resources Executive Consulting Services through October 15, 2022 not to exceed $15,000 for a total contract amount of $64,900; and
  2. Authorize the City Manager to execute the necessary documents.
 
L.   Consideration and Approval of Contract:  Lease of City-Owned Property located at 203 E. Brannen known as the Murdoch Community Center Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the lease between the City and Southside Community Association, Inc.; and
  2. Authorize the City Manager to execute all necessary documents.
 
11.   ROUTINE ITEMS
 
A.   Consideration of Audited Financial Reports: Year ending June 30, 2021 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the FY 2020-2021 Annual Comprehensive Financial Report and the FY 2020-2021 Single Audit Report
 
B.   Consideration and Adoption of Ordinance No. 2022-16: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2023.  (Primary and secondary property tax levies for FY 2022-2023) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-16 by title only for the final time
2) City Clerk reads Ordinance No. 2022-16 by title only (if approved above)
3) Adopt Ordinance No. 2022-16
 
C.   Consideration and Adoption of Ordinance No. 2022-15:  An ordinance amending Flagstaff City Code, Chapter 1-14, Personnel System, and the Employee Handbook of Regulations Section 1-10-70, Employee Advisory Committee, to reorganize and add member representation based on recent changes to the City’s organizational chart and authorized Full Time Equivalents (FTE’s). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-15 by title only for the final time
2) City Clerk reads Ordinance No. 2022-15 by title only (if approved above)
3) Adopt Ordinance No. 2022-15
 
D.   Consideration and Approval of Preliminary Plat: RP4V, LLC and RP40, LLC request approval of the Preliminary Plat for Rio Homes Unit 4, a 6-unit multi-family residential townhome subdivision (PZ-19-00019-07). The 5.1-acre site is located at 1221 East Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval on June 22, 2022, approve the Preliminary Plat. 
 
E.   Consideration and Approval of Preliminary Plat: RP4V, LLC and RP40, LLC request approval of the Preliminary Condominium Plat for Rio Homes Unit 4 (PZ-19-00019-06), a 40-unit multi-family residential condominium subdivision. The 4.11-acre site is located at 1221 E. Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval on June 22, 2022, approve the Preliminary Plat. 
 
F.   Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, Transaction Privilege Tax and Insufficient Funds Write-offs: Delinquency and Uncollectible Accounts for Fiscal Year 2021-22. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the write-off of delinquent and uncollectible Municipal Services accounts, Miscellaneous Account Receivables, Transaction Privilege Tax accounts and Insufficient Funds in the combined amount of $101,748.15.
 
12.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2022-36:  A resolution authorizing the submission of a grant application to the United States Department of Interior Bureau of Reclamation for a WaterSMART Drought Response Program Federal Grant beginning Fiscal Year 2022-2023 and authorizing the acceptance of any resulting grant award.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-36 by title only
2) City Clerk reads Resolution No. 2022-36 by title only (if approved above)
3) Adopt Resolution No. 2022-36
 
B.   Consideration and Adoption of Resolution No. 2022-35:  A resolution of the City Council of the City of Flagstaff, authorizing condemnation of real property for the Lone Tree Overpass project; providing for delegation of authority, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-35 by title only
2) City Clerk reads Resolution No. 2022-35 by title only (if approved above)
3) Adopt Resolution No. 2022-35
 
C.   Consideration and Adoption of Ordinance No. 2022-17:  An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property for the Red Gap Ranch Pipeline project; providing for delegation of authority, subsequent Council approvals, severability, authority for clerical corrections, and declaring an emergency Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-17 by title only for the first time
2) City Clerk reads Ordinance No. 2022-17 by title only (if approved above)
3) Read Ordinance No. 2022-17 by title only for the final time (requires unanimous vote)
4) City Clerk reads Ordinance No. 2022-17 by title only (if unanimously approved above)
5) Adopt Ordinance No. 2022-17 (requires unanimous vote)
 
13.   PUBLIC PARTICIPATION
 
14.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
15.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.


__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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