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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
JUNE 6, 2023		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
 
 
             
1.  
CALL TO ORDER
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
 
COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5.  
COUNCIL LIAISON REPORTS
 
6.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Beautification and Public Art Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring June 2024. 
Make two appointments to terms expiring June 2026.
 
7.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Approve the J.W. Powell Specific Plan Study - Change Order Number 5 with Peak Engineering, Inc. in the amount of $220,142.62. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve Change Order Number 5 with Peak Engineering, Inc. in the amount of $220,142.62;
  2. Add 601 calendar days to the design services contract; and
  3. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of Contract:  Approve the construction contract with Mountain High Excavating, LLC. in the total amount of $5,291,814.00 for the Switzer Canyon Water Transmission Main Phase IV Improvement Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the construction contract with Mountain High Excavating, LLC (“Contractor”) in the total amount of $5,291,814.00 and a contract time duration of 270 calendar days.
  2. Approve a contract allowance of $223,581.00 which is 5% of the Engineer’s Estimate of Probable Cost.
  3. Approve Change Order Authority to the City Manager in the amount of $529,181.40 (10% of the contract amount, less allowance); and
  4. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Cooperative Purchase Contract: with J.C Cullen, Inc. d/b/a Niles Radio Communications in the amount of $222,390.04, plus applicable taxes, for Cradlepoint R1900 routers, Panorama antennas, licensing, hardware installation, and support/maintenance. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve a Cooperative Purchase Contract with J.C Cullen, Inc. d/b/a Niles Radio Communications in the amount of $222,390.04, plus applicable taxes, for Cradlepoint R1900 routers, Panorama antennas, licensing, hardware installation, and support/maintenance; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract: Construction Manager at Risk Construction Services Contract with a Guaranteed Maximum Price of $4,300,000.00 for construction of Sequence D-Phase II to be awarded to Rummel Construction, Inc.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Manager at Risk (CMAR) Construction Services Guaranteed Maximum Price (GMP 1) to Rummel Construction, Inc. (Contractor) for $4,300,000.00, with a construction duration not to exceed 411 calendar days (June 30, 2024); and
  2. Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Contract: Approve the 2023 Renewal of the Master Agreement for Software Maintenance with Hexagon for software utilized by the City of Flagstaff Police Department in the amount of $270,972.72 (plus any applicable sales tax). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the 2023 Renewal of the Master Agreement for Software Maintenance with Hexagon in the amount of $270,972.72 (plus any applicable sales tax); and
  2. Authorize the City Manager to execute all necessary documents. 
 
8.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2023-30:  A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative budget for Fiscal Year 2023-2024. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2023-30 by title only
2) City Clerk reads Resolution No. 2023-30 by title only (if approved above)
3) Adopt Resolution No. 2023-30
 
B.   Consideration and Adoption of Resolution No. 2023-31:  A resolution approving the Third Amendment to the Intergovernmental Agreement and Third-Party Agreement between the City of Flagstaff, Coconino County and Paw Placement of Northern Arizona dba High Country Humane for Animal Sheltering Services. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2023-31X by title only
2) City Clerk reads Resolution No. 2023-31 by title only (if approved above)
3) Adopt Resolution No. 2023-31
 
C.   Consideration and Adoption of Resolution No. 2023-21: A resolution approving the filing of condemnation proceedings to acquire easements necessary for the Switzer Canyon Water Transmission Main Project, Phase IV.   Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2023-21 by title only
2) City Clerk reads Resolution No. 2023-21 by title only (if approved above)
3) Adopt Resolution No.2023-21
 
D.   Consideration and Approval of Lease Amendments:  Flagstaff Airport Rental Car Concessions, IFB 2011-09A: Amendment to leases with Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car companies. (Amendment to current leases with car companies for a one-year extension) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the amendments to the current lease agreements for a lease renewal for one (1) year between the City of Flagstaff and Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car Companies.
  2. Authorize the City Manager to execute all necessary documents.
 
E.   Consideration and Adoption of Resolution No. 2023-20 and Ordinance No. 2023-12:  A Resolution of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "NAH Health Village Phase 1 Specific Plan" and an Ordinance of the City Council of the City of Flagstaff, Coconino County adopting the NAH Health Village Phase 1 Specific Plan to guide the development of 172.62 acre of real property and to provided specific development requirements for 93.39 acres generally located at 1120 W Purple Sage Trail. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2023-20
2) Read Ordinance No. 2023-12 by title only for the final time
3) City Clerk reads Ordinance No. 2023-12 by title only (if approved above)
4) Adopt Ordinance No. 2023-12
 
F.   Consideration and Adoption of Ordinance No. 2023-11: An Ordinance of the City Council of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 98.39 acres of real property from Rural Residential (40.47 acres) and Estate Residential (57.92 acres) to Highway Commercial (63.18 acres) and Public Facilities (35.21 acres) and adding the Resource Protection Overlay to APN 112-10-036, 112-10-037, and 112-05-125 generally located at 1120 W Purple Sage Trail. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2023-11 for the final time
2) City Clerk reads Ordinance No. 2023-11 by title only (if approved above)
3) Adopt Ordinance No. 2023-11
 
G.   Consideration and Possible Adoption of Resolution No. 2023-24: A resolution authorizing the execution of the Northern Arizona Healthcare (NAH) Health Village Development Agreement between NAH and the City of Flagstaff, related to the development of approximately 172.62 acres of real property generally located at 1120 W. Purple Sage Trail.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2023-24 by title only
2) City Clerk reads Resolution No. 2023-24 by title only (if approved above)
3) Adopt Resolution No.2023-24
 
9.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Redevelopment of Old Firehouse #2 Click this link to view Agenda Item
 
 
Council direction. 
 
B.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Proposed Pickleball Courts in Bushmaster Park Click this link to view Agenda Item
 
 
Council direction. 
 
10.   PUBLIC PARTICIPATION
 
11.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
12.   ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.


__________________________________________
Stacy Saltzburg, MMC, City Clerk                                             

    

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