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MINUTES
 
HERITAGE PRESERVATION COMMISSION
WEDNESDAY
JUNE 15, 2022
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
             4:00 P.M.


The meeting recording is available on the city's website
(
https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

 
             
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

Chair Hayward called the meeting to order at 4:03 PM
             
2. Roll Call
NOTE: One or more Commission Members may be in attendance telephonically or by other technological means.
 

PRESENT: 
DAVID HAYWARD, Chair 
EMILY DALE, Vice Chair 
AMY HORN 
CAITLIN KELLY 
SHELLI DEA 
 
ABSENT- EXCUSED: 
CHARLES WEBBER 

             
3. LAND ACKNOWLEDGEMENT

The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

Emily Dale read Land Acknowledgement
             
4. Public Comment

At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
  Duffie Westheimer – Resident of Townsite, offered the commission a historic tour of the Townsite neighborhood. 
             
5. APPROVAL OF MINUTES
Approve the Minutes of the May 18, 2022 Heritage Preservation Commission Meeting.
  Moved by Emily Dale, seconded by Caitlin Kelly to approve the Minutes of the May 18, 2022 Heritage Preservation Commission Meeting.
  Vote: 5 - 0
             
6. PUBLIC HEARING
             
A. 803 W Aspen Ave -Certificate of Appropriateness  
Address:  803 W Aspen Ave.
Assessor's Parcel Number:  100-24-019
Property Owner:  Greg & Robin Hadden
Applicant:  Karl Eberhard, Architect representing the Haddens
City Staff:  Mark Reavis, HPO

Certificate of Appropriateness of demolition of primary home and a new replacement primary home to meet Townsite Overlay design review requirements.
Approve a Certificate of Appropriateness with conditions per Recommended Motion (see Staff Report)
The commission may add additional requirements for design of the structure based on the Townsite design review compliance.
A Letter Report Cultural Resource Study for the property was prepared by Envirosystems and approved by the Heritage Preservation Officer in 2015 (see attached).
 
  Mark Reavis: Gave brief overview and introduction of the project. 

David Hayward: Clarified that comments are to be read by the commenter if they are present. 

Mark Reavis: Provided clarity on how the townsite standards and guidelines are to be used in decision making. 

Karl Eberhard, Project Architect: Gave a presentation about the project, including a 3d rendering model of the home. Stated that based on some of the concerns about privacy on the upper deck, they changed the railing to have less visibility. 

Emily Dale: Asked for clarity about the timeline for the project. 

Karl Eberhard: Stated that the project location initially came through in 2016 with a different proposal to do an addition to the existing building. 

Greg Hadden, Owner: Noted that he was on the call and could also answer questions. 

Mark Reavis: Clarified that the former submission included a cultural resource study that concluded the existing structure was non-contributing. 

Karl Eberhard: Stated that he believed the HPC even looked at some preliminary designs. 

Greg Hadden: Stated that they had a different idea at that time and did not move forward with it. 

David Hayward: Invited public comment. 

Duffie Westheimer: Provided public comment, raising concerns about the mass and scale of the proposed structure. 

Ellen Ryan, neighboring property owner: Provided public comment, raising concerns mass, scale of new building, and possible damage to their property. Also raised concerns about privacy related to the upper deck and patio area. 

David Ryan, neighboring property owner: provided public comment, raising concerns about the new structure. 

Mark Reavis: Clarified the design overlay guidelines and standards, and that the commission is not looking at the zoning elements outside of that overlay. 

David Hayward: Echoed Mark’s comment and stated that the commission does not make decisions based on the zoning elements outside of the overlay. 

Asked Mark to clarify the massing and scal requirements. 

Mark Reavis: Stated that the standards include height and open space. 

Amy Horn: Asked whether the project would come back to the commission if city planning asks for changes? 

Mark Reavis: Noted that it would not come back unless there were substantive changes to the design. 

Emily Dale: Asked Mark to clarify the requested action. 

Mark Reavis: The motion is general but relying on commission for specifics to add to the motion. 

Karl Eberhard: Noted that they have already made several privacy considerations and that privacy is also context specific and that this is an urban setting where buildings are closer together. 

Caitlin Kelly: Was the second floor porch considered for the front. 

Karl Eberhard: Yes, but it was too far out into the street. 

Caitlin Kelly: Noted that some other homes on street have front facing porches. Also noted that privacy in urban lots is limited. 

David Hayward: Specified that the only actionable item in terms of massing and size is the height and open space requirements. This property meets the specified guidelines. 

Stated that the second story porch is potentially problematic in terms of privacy, but there is no standard in the overlay that regulates that. 

Reticent to impose condition that architect continues to work with Mark. 

Karl Eberhard: Offered three concessions 

Remove upper window 

Stained or translucent glass 

Upper deck has been addressed with less transparent railing type. 

David Hayward: Asked Mark about condition to increase fence height. 

Karl Eberhard: Stated that the patio is elevated slightly, but unsure of exact height at this time. Open to pulling back retaining wall or raising fence height. 
  Moved by David Hayward, seconded by Amy Horn To approve the certificate of appropriateness with the conditions: 
  • Smaller window on the west elevation will be removed or replaced with opaque glass or something similar. 
  • The window in the stairwell will also be made opaque or some other similar treatment. 
  • The slats on the second story deck will be designed as shown in this presentation. 
  • Request to planning and zoning to allow a taller fence in the side patio. 
  Vote: 5 - 0
             
B. Nativity of Blessed Virgin Mary Chapel
Address:  16 W Cherry
Assessor's Parcel Number:  101-13-008A
Property Owner:  Bishop of the Roman Catholic Church of the Diocese of Phoenix
Applicant:  Roberta Wallace
City Staff:  Mark Reavis, HPO

A Facade Grant request of $10,000 match for a $26,816 historic preservation project consisting of stained glass restoration and critical tower inspection of exterior.
Approve a $10,000 grant for stained glass restoration and protection of the tower.
 
  Mark Reavis: Gave a brief introduction to project. 

Roberta Wallace, applicant: gave presentation about the project, including recent findings about decorative stone replacement. 

David Hayward: Expressed gratitude for the hard work on this project and will happily vote for the grant. 

Amy Horn: What is the limit to the grant and what is the typical amount? 

Mark Reavis: Limit is $10,000 and it is a matching grant with $100,000 annual budget allocation. 
  Moved by Shelli Dea, seconded by Caitlin Kelly To approve the $10,000 grant for stained glass restoration and protection of the tower. 
  Vote: 5 - 0
             
C. Cortland Lofts - Phase 3 Cultural Resource Study 
Address:  5531 E Cortland Blv.
Assessor's Parcel Number:  113-37-001E
Property Owner:  Mongini & Selna Childrens Irrevocable Living Trust - Miramonte, Developer.
Applicant:  Mogollon Engineering - Cornerstone Environmental, consultant.
City Staff: Mark Reavis, HPO  

Acceptance of a Phase 3 Cultural Resource Survey with full artifact recovery as performed, with pending dating test to be included later as an addendum. 
Accept Phase 3 Cultural Resource Survey with conditions of:
  • recommended excavator training and periodic site monitoring by consultant
  • Pending test results and evaluation of data to be added as an addendum.
Finding: Current submissions, data recovery with excavator training and monitoring is sufficient for the issuance of a construction permit.

The Commission has been kept up to date on this process through the Consultations section of previous agendas.
 
  Mark Reavis: Gave brief background on the project. 

Caitlin Stewart, Cornerstone Environmental: Gave a presentation on the project and phase 3 findings. 

Shell Dea: Asked whether structures like those found would typically be found alone? 

Caitlin Stewart: Explained that they are often found alone if it was used as a fieldhouse. 

David Hayward: Asked for clarity on what a fieldhouse is and whether there is evidence that the area was used for agriculture. 

Caitlin Steward: Explained that a fieldhouse would have been a structure close to agricultural activity and that this area was known to house agriculture activities. 

Emily Dale: Asked whether the recommendation is to follow Phoenix monitoring protocols because flagstaff does not have their own. 

Caitlin Steward: Confirmed that is the case. 

David Hayward: Asked whether the commission is permitted to condition acceptance on continual monitoring. 

Mark Reavis: Stated that yes, the commission has that authority. 

Amy Horn: Complemented cornerstone on their treatment of the site. 

Shelli Dea: Asked for clarity on implementing the Phoenix Protocols. 

Caitlin Steward: Explained that the monitoring plan provides process for inadvertent discoveries. 
  Moved by Shelli Dea, seconded by Emily Dale to accept the phase 3 cultural resource survey with the conditions that: 
  • there is an addendum to the report once additional dendrochronology, pollen wash, and artifact analysis are complete. 
  • Cultural resource and awareness training for all construction personnel. 
  • Once a week spot monitoring of the construction to assess and document any additional cultural material that may be present. 
    • Application of the city of Phoenix Monitoring and Discovery Plan for inadvertent discoveries. 
  Vote: 5 - 0
             
7. REPORTS
             
A. APPROVALS
             
1. Re-stucco 7 N San Francisco
Permit Number(s):  PZ-22-00090
Address:  7 N San Francisco
Type of Approval:  Certificate of No Effect
Approval Date:  5/18/2022
             
2. E Butler Ave Multi Family Development
Permit Number(s):  PZ-21-00284-01 
Address:  2950 E Butler Ave
Type of Approval:  Cultural Resource Letter report
Approval Date:  5/18/2022
             
3. 9 N Leroux
Permit Number(s):  PZ-22-00088-01
Address:  9 N Leroux  
Type of Approval:  Concept Plan
Approval Date:  5/24/2022
             
4. Home 2 Suites - Motel Development
Permit Number(s):  PZ-22-00043-02
Address:  3451 S Lake Mary Rd 
Type of Approval:  Cultural Resource Letter report
Approval Date:  5/24/2022
             
8. MISCELLANEOUS ITEMS TO/FROM COMMISSION MEMBERS
  Amy Horn: Asked about the return to hybrid meeting format. 

Mark Reavis: Stated that we will be following the advice of the city managers office. 

David Hayward: Added that the ability to attend remotely will remain regardless. 

David Hayward: Requested that Mark look into the $10,000 grant limit and what inflation has looked like since then. Would it be possible to increase the amount at some point. 

Mark Reavis: Agreed to look into it. 

Shelli Dea: How does overlay language get changed? 

David Hayward: There is some allocation to work on overlay code sections, but it requires a lot of work and public outreach. 

Mark Reavis: Expressed that it would be helpful to have a townsite overlay cheat sheet. 

David Hayward: Agreed that something like that would be helpful. 
             
9. ADJOURNMENT
  Chair Hayward adjourned the meeting at 5:46PM
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. This notice has been posted on the City's website and can be downloaded at www.flagstaff.az.gov.

Dated this               day of                                       , 2022.



__________________________________________
Sara Dechter, Comprehensive Planning Manager                                            

    

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