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CITY COUNCIL REGULAR MEETING AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
JUNE 21, 2022		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.
 
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
 
 
             
1.  
CALL TO ORDER
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   COUNCIL LIAISON REPORTS
 
6.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring June 2025.
 
B.   Consideration of Appointments:  Open Spaces Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring April 2023.
Make one appointment to a term expiring April 2025.
 
7.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application: Larami Jean Sandlin, "Dark Sky Brewing Company," 1647 S. Plaza Way, Series 03, New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application: Kevin Scott Heinonen, "Teatro Italian Kitchen," 16 N. San Francisco Street, Series 12, New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
8.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of a Construction Manager at Risk (CMAR) Construction Services Contract:  Annual Street Maintenance and Overlay and Chip Seal Program 2022 to C and E Paving & Grading, LLC in the amount of $5,905.167.62 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Annual Street Maintenance Overlay and Chip Seal Program 2022 and execute a CMAR Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $5,905,167.62 (which includes an Owner's Contingency of $200,000.00)
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of Contract: Approve the Executive Recruiting Professional Services Contracts with Cooperative Personnel Services HR Consulting (CPS) and Duffy Group. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Executive Recruiting Professional Services Contracts with CPS and Duffy Group; and 
  2. Authorize the City Manager to execute the necessary documents. 
 
9.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2022-09:  An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Sustainability Division and the City Clerk Divisions in City Code, and to retitle the City Engineering and Human/Resources/Risk Management Divisions. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-09 by title only for the final time
2) City Clerk reads Ordinance No. 2022-09  by title only (if approved above)
3) Adopt Ordinance No. 2022-09
 
B.   Consideration and Adoption of Ordinance No. 2022-14: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations relating to voluntary reassignment and transfer. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-14 by title only for the final time
2) City Clerk reads Ordinance No. 2022-14 by title only (if approved above)
3) Adopt Ordinance No. 2022-14
 
C.   Consideration and Approval of Contract:  FY 2022-23 Insurance Program Renewal Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Accept the renewal premiums submitted by the Arizona Municipal Risk Retention Pool (AMRRP) for General Liability, E&O, SAM, Property, Auto, Marine, Crime, Cyber, Excess, and Worker’s Compensation coverage; Chubb Limited for Airport Liability; Aon Risk Insurance Services West for International Travel; and Industrial Commission of Arizona to fund the Firefighters Presumptive Cancer Claims.
 
10.   PUBLIC HEARING ITEMS
 
A.   Public Hearing: Fiscal Year 2022-2023 Budget and Property Tax Levy Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Hold the public hearing to receive citizen input
3) Convene Special Meeting
 
11.   SPECIAL MEETING
 
A.   Consideration and Adoption of Resolution No. 2022-31: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for the City of Flagstaff for Fiscal Year 2022-2023. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-31 by title only
2) City Clerk reads Resolution No. 2022-31 by title only (if approved above)
3) Adopt Resolution No. 2022-31
4) Reconvene Regular Meeting
 
12.   REGULAR AGENDA
 
A.   Consideration and Adoption of Ordinance No. 2022-16: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2023.  (Primary and secondary property tax levies for FY 2022-2023) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the June 21, 2022 Council Meeting:
1) Read Ordinance No. 2022-16 by title only for the first time
2) City Clerk reads Ordinance No. 2022-16 by title only (if approved above)
At the July 5, 2022 Council Meeting:
3) Read Ordinance No. 2022-16 by title only for the final time
4) City Clerk reads Ordinance No. 2022-16 by title only (if approved above)
5) Adopt Ordinance No. 2022-16
 
B.   Consideration and Adoption of Resolution No. 2022-33:  A resolution approving Binding Waivers of Enforcement for four parcels of land located in the City of Flagstaff. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-33 by title only
2) City Clerk reads Resolution No. 2022-33 by title only (if approved above)
3) Adopt Resolution No. 2022-33
 
C.   Consideration and Adoption of Resolution No. 2022-32:  A resolution approving an Intergovernmental Agreement between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority (Mountain Line) for the Downtown Connection Center (DCC).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-32 by title only
2) City Clerk reads Resolution No. 2022-32 by title only (if approved above)
3) Adopt Resolution No. 2022-32
 
D.   Consideration and Adoption of Ordinance No. 2022-15:  An ordinance amending Flagstaff City Code, Chapter 1-14, Personnel System, and the Employee Handbook of Regulations Section 1-10-70, Employee Advisory Committee, to reorganize and add member representation based on recent changes to the City’s organizational chart and authorized Full Time Equivalents (FTE’s). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the June 21, 2022 Council Meeting:
1) Read Ordinance No. 2022-15 by title only for the first time
2) City Clerk reads Ordinance No. 2022-15 by title only (if approved above)
At the June 21, 2022 Council Meeting:
3) Read Ordinance No. 2022-15 by title only for the final time
4) City Clerk reads Ordinance No. 2022-15 by title only (if approved above)
5) Adopt Ordinance No. 2022-15
 
E.   Consideration and Adoption of Resolution No. 2022-30:  A resolution authorizing the execution of a Development Agreement between VP66 & Woody Mountain, LLC and the City of Flagstaff related to the development of approximately 197.58 acres of real property generally located at 3425 W Route 66 known as Timber Sky. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
If Council desires to approve the 4th Amendment to the Timber Sky Annexation and Development Agreement:

1) Read Resolution No. 2022-30 by title only
2) City Clerk reads Resolution No. 2022-30 by title only (if approved above)
3) Adopt Resolution No.2022-30
 
F.   Consideration and Adoption of Resolution No. 2022-29:  A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the August 2, 2022 Primary Election and November 8, 2022 General Election Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-29 by title only
2) City Clerk reads Resolution No. 2022-29 by title only (if approved above)
3) Adopt Resolution No. 2022-29
 
G.   Consideration and Adoption of Resolution No. 2022-34:  A resolution of the Flagstaff City Council ordering and calling a Special Bond Election of the City for November 8, 2022, in conjunction with the City's General Election, to submit two bond questions to the qualified electors of Flagstaff with respect to selling and issuing general obligation bonds in the aggregate principal amount of $77,285,000, to be repaid with secondary property taxes  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-34 by title only
2) City Clerk reads Resolution No. 2022-34 by title only (if approved above)
3) Adopt Resolution No. 2022-34
 
13.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion regarding an update from Discover Flagstaff on the state of the film industry in Flagstaff. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
14.   PUBLIC PARTICIPATION
 
15.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.


__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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