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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

JUNE 15, 2021
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE

3:00 P.M.
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR DEASY
VICE MAYOR DAGGETT
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
COUNCILMEMBER SWEET
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Airport Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring October 2021.
 
6.   LIQUOR LICENSES PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application: Georgette Hernandez Quintero, "Alejandro's Mexican Food Flagstaff," 6 E. Aspen Avenue #120, Series 12, New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application: H J Lewkowitz, "Chipotle Mexican Grill #3569," 4409 US Highway 89, Series 12, New Application.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
C.   Consideration and Action on Liquor License Application: Ricardo Angulo, "VS Arcade and Grill," 409 S. San Francisco Street, Series 12, New Application.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
D.   Consideration and Action on Liquor License Application: Andrea Dahlman Lewkowitz, "Cracker Barrel #297," 2560 E. Lucky Lane, Series 12, New Application.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
7.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration of Appointments:  Presiding Magistrate and On-Call Magistrate for the Flagstaff Municipal Court. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the appointments of Honorable Thomas Chotena as Presiding Magistrate and Honorable Paul Julien as On-Call Magistrate.
 
B.   Consideration and Approval of Contract:  Purchase of one (1) Bobcat Toolcat Utility Work Machine for Parks trails maintenance and snow operations in the amount of $58,070.72, from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the purchase of one (1) Bobcat Toolcat Utility Work Machine in the amount of $58,070.72, from Clark Equipment Company, utilizing the Sourcewell cooperative purchase contract # 040319-CEC; and
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Contract:  Construction Manager at Risk Construction Services Contract to Rummel Construction, Inc., for Construction of the Sequence D-Phase I Excavation in the amount of $1,298,649.80. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Manager at Risk Construction Services Contract with Rummel Construction, Inc., for the Construction of Cinder Lake Landfill-Sequence D Phase I Excavation, and execute a Guaranteed Maximum Price (GMP) of $1,298,649.80 (includes an Owner's Contingency of $204,000); and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract:  Professional Engineering Design Services Contract for the Airport Drainage Plan Improvements in the amount of $388,519. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Determine Mead & Hunt, Inc, is the most qualified firm based upon responses to the City's Request for Statement of Qualifications (RSOQ), and approve a Professional Engineering Design Services Contract with Mead & Hunt, Inc. for the Airport Drainage Plan Improvements in the amount of $388,519 with a contract time of 365 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Final Plat
TLC PC Land Investors LLC requests final plat approval for The Estates at Pine Canyon Pine Run located at 2080 E. Del Rae Dr., a single-family home subdivision on 17.5 acres in the R1 (Single Family Residential) Zone.
Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording
 
F.   Consideration and Approval of Final Plat:  Request from JP 325 LLC. for Parcel 1 at Juniper Point Final Plat (PZ-19-00122-03), a 38-unit single-family residential subdivision located at 2000 W. JW Powell Blvd. in the R1 (Single Family Residential) and RR (Rural Residential) zones. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
 
G.   Consideration and Approval of Contract:  Five (5)-year Master Services and Purchasing Agreement with Axon Enterprise, Inc. (formerly known as TASER International) for the Axon Officer Safety Plan, including, the Axon Flex body-worn cameras, Evidence.com License, and TASER 7 equipment in a five (5)-year total amount of $1,003,291.67. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the funding of the five (5)-year Master Services and Purchasing Agreement with Axon Enterprise, Inc. for the Axon Officer Safety Plan in the total amount of $1,003,291.67, including, the Axon Flex body-worn cameras, Evidence.com License, and TASER 7 equipment. The first payment, which will be due in FY2021-22, will be in the amount of $124,909.99; the remaining four (4) payments, over the remaining four (4)-years of the contract will be in the amounts of $219,595.42; and
  2. Authorize the City Manager to execute all necessary documents.
 
8.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Resolution No. 2021-26 and Ordinance No. 2021-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-21-00056 Zoning Code Text Amendment - 2021: Marijuana Uses;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Zoning Code provisions to accommodate medical and recreational marijuana and the associated land uses. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2021-26
2) Read Ordinance No. 2021-13 by title only for the final time
3) City Clerk reads Ordinance No. 2021-13 by title only (if approved above)
4) Adopt Ordinance No. 2021-13
 
B.   Consideration and Approval of Contract:  Approve the Construction Contract with Jud Co., LLC in the amount of $820,375.50 for the Phoenix Avenue Bridge and Waterline Replacement Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Contract with Jud Co., LLC in the amount of $820,375.50, which includes a $57,235.50 Contract Allowance which is 7.5% of the lowest responsive bid, and a contract time of 155-calendar days: and
  2. Approve Administrative Change Order Authority to the City Manager in the amount of $76,314.00 (10% of the contract amount, less the Contract Allowances); and
  3. Authorize the City Manager to execute the necessary documents.
 
9.   PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Resolution No. 2021-32 and Ordinance No. 2021-16: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "PZ-21-00066 Updates to Zoning Code 2021 – Accessory Dwelling Unit and Accessory Structure Encroachments Requirements;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Accessory Dwelling Unit and Accessory Structure Encroachment Requirements. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the June 15, 2021, Council Meeting:
1) Read Resolution No. 2021-32 by title only
2) City Clerk reads Resolution No. 2021-32 by title only (if approved above)
3) Read Ordinance No. 2021-16 by title only for the first time
4) City Clerk reads Ordinance No. 2021-16 by title only (if approved above)
At the July 6, 2021, Council Meeting:
5) Adopt Resolution No. 2021-32
6) Read Ordinance No. 2021-16 by title only for the final time
7) City Clerk reads Ordinance No. 2021-16 by title only (if approved above)
8) Adopt Ordinance No. 2021-16
 
B.   Consideration and Adoption of Resolution No. 2021-33 and Ordinance No. 2021-17: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00123 Updates to Zoning Code 2019 – Neighborhood Community Commercial;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the Zoning Code to include a new zone called Neighborhood Community Commercial (NCC). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the June 15, 2021 Council Meeting:
1) Read Resolution No. 2021-33 by title only
2) City Clerk reads Resolution No. 2021-33 by title only (if approved above)
3) Read Ordinance No. 2021-17 by title only for the first time
4) City Clerk reads Ordinance No. 2021-17 by title only (if approved above)
At the July 6, 2021, Council Meeting:
5) Adopt Resolution No. 2021-33
6) Read Ordinance No. 2021-17 by title only for the final time
7) City Clerk reads Ordinance No. 2021-17 by title only (if approved above)
8) Adopt Ordinance No. 2021-17
 
C.   Public Hearing: Fiscal Year 2021-2022 Budget and Property Tax Levy Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Open the public hearing
2) Receive citizen input
3) Close the public hearing
4) Convene Special Meeting
 
10.   SPECIAL MEETING
 
A.   Consideration and Adoption of Resolution No. 2021-28: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for the City of Flagstaff for Fiscal Year 2021-2022. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-28 by title only
2) City Clerk reads Resolution No. 2021-28 by title only (if approved above)
3) Adopt Resolution No. 2021-28
4) Reconvene Regular Meeting
 
11.   REGULAR AGENDA
 
A.   Consideration and Adoption of Ordinance No. 2021-14: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2022.  (Primary and secondary property tax levies for FY 2021-2022) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the June 15, 2021 Council Meeting:
1) Read Ordinance No. 2021-14 by title only for the first time
2) City Clerk reads Ordinance No. 2021-14 by title only (if approved above)
At the July 6, 2021 Council Meeting:
3) Read Ordinance No. 2021-14 by title only for the final time
4) City Clerk reads Ordinance No. 2021-14 by title only (if approved above)
5) Adopt Ordinance No. 2021-14
 
B.   Consideration and Adoption of Ordinance No. 2021-15:  An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property for the Lone Tree Overpass Project; providing for delegation of authority, subsequent council approvals, severability, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the June 15th, 2021 Council Meeting:
1) Read Ordinance No. 2021-15 by title only for the first time
2) City Clerk reads Ordinance No. 2021-15 by title only (if approved above)
At the July 6th, 2021 Council Meeting:
3) Read Ordinance No. 2021-15 by title only for the final time
4) City Clerk reads Ordinance No. 2021-15 by title only (if approved above)
5) Adopt Ordinance No. 2021-15
 
C.   Consideration and Adoption of Resolution No. 2021-31:  Consideration of an Intergovernmental Agreement (IGA) between the City of Flagstaff and the Arizona Board of Regents, for and on behalf of, Northern Arizona University (NAU) to share resources, information, and proportional costs for continued operation of a Public Safety Radio System. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-31 by title only
2) City Clerk reads Resolution No. 2021-31 by title only (if approved above)
3) Adopt Resolution No. 2021-31
 
D.   Consideration and Adoption of Resolution No. 2021-35:  A resolution approving a Binding Waiver of Enforcement between the City of Flagstaff and Northgate Holdings, LLC related to properties owned by Northgate generally located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-35 by title only
2) City Clerk reads Resolution No. 2021-35 by title only (if approved above)
3) Adopt Resolution No. 2021-35
 
E.   Consideration and Adoption of Resolution No. 2021-34:  A resolution adopting the Flagstaff Carbon Neutrality Plan Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-34 by title only
2) City Clerk reads Resolution No. 2021-34 by title only (if approved above)
3) Adopt Resolution No. 2021-34
 
F.   Consideration and Approval: Canceling of the August 17, 2021 Regular Meeting and the August 31, 2021 Work Session. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Cancel the August 17, 2021 Regular Council Meeting
  2. Cancel the August 31, 2021 Work Session
 
12.  
COUNCIL LIAISON REPORTS
 
13.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about reviewing and possibly amending the 2021 Commemorative Flag schedule to designate flags for July and August. Click this link to view Agenda Item
 
B.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about the addition of a "Land Acknowledgement" in the City Council Rules of Procedure, to be read during the agenda's PLEDGE OF ALLEGIANCE AND MISSION STATEMENT section. Click this link to view Agenda Item
 
14.   CITY MANAGER REPORT
 
15.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2021.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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