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| Information |
| TITLE: |
| Consideration and Adoption of Resolution No. 2023-17: A resolution of the Flagstaff City Council, approving the First Amendment to the Transit Service Intergovernmental Agreement by and between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority |
| STAFF RECOMMENDED ACTION: |
1) Read Resolution No. 2023-17 by title only
2) City Clerk reads Resolution No. 2023-17 by title only (if approved above)
3) Adopt Resolution No.2023-17
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| Executive Summary: |
| The approval of the First Amendment will allow the partnership between the City of Flagstaff and NAIPTA to provide cost-sharing benefits between to the two entities. The First Amendment to the Intergovernmental Agreement (IGA) will establish the joint development and construction of bus lanes on the new portion of Beulah Boulevard as part of the Beulah/University Realignment Project. The First Amendment also specifies roles and responsibilities of both the City of Flagstaff and NAIPTA through the construction of the Project. |
| Financial Impact: |
| The financial impact of this approval will result in the cost savings to the City of Flagstaff and NAIPTA for the joint development and construction of bus lanes and bus stops on the new portion of Beulah Boulevard. NAIPTA will be contributing an estimated $377,374 to the Project. |
| Policy Impact: |
| No impact. |
| Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: |
Connection to Key Community Priorities, Objectives, Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
Priority Based Budgeting Priorities and Objectives
Sustainable, Innovative Infrastructure
Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs.
Priority Based Budgeting Priorities and Objectives
Sustainable, Innovative Infrastructure
Provide effective management of and infrastructure for all modes of transportation.
Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Council Goal 2017 – 2019 - Environmental and Natural Resources
Actively manage and protect all environmental and natural resources
Region Plan Goal – Environmentally Sensitive Lands Goals and Policies
Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process.
Team Flagstaff Strategic Plan – Priority 3
Deliver outstanding services through a healthy environment, resources, and infrastructure. |
| Has There Been Previous Council Decision on This: |
The Beulah/University Realignment Project has been before City Council numerous times in the past twenty years. Some of these meetings are shown below:
In 2005, the City purchased the 9.23-acre Fresquez property for the purpose of completing the University and Beulah roadway improvements.
On 2 December 2014, the City Council approved the P3 Pre-development Agreement between the City of Flagstaff, Arizona Department of Transportation and Vintage Partners, LLC, which is included with this staff summary. (Initial Agreement for the extension of Beulah Boulevard, realignment of University Avenue, and relocation of ADOT facilities).
On 21 August 2017, the City Council approved the Reinstatement of, and First Amendment to the P3 Pre-Development Agreement extending the term.
On 20 March 2018, the City Council approved the Third Amendment to P3 Pre-Development Agreement between the City of Flagstaff, Arizona Department of Transportation, and Vintage Partners, LLC.
On 17 April 2018, the City Council adopted a resolution (No. 2018-13) authorizing the execution of the Mill Town Development Agreement between Vintage Partners, LLC and the City (Mill Town Development Agreement)
On 19 October 2021, the City Council adopted a resolution (No. 2021-44) authorizing the execution of the First Amendment to the Mill Town Development Agreement between Vintage Partners, LLC and the City.
On 29 June 2021, where the 60% design plans were discussed.
On 14 June 2022, a City Council Report (CCR) was issued to update the City Council on the project.
On 6 December 2022, City Council approved the Guaranteed Maximum Price (GMP) to Eagle Mountain Construction for the construction of the project. |
| Options and Alternatives: |
- Approve the First Amendment to the Intergovernmental Agreement (IGA) between the City of Flagstaff and Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) for amending the Service IGA to provide the roles and responsibilities as related to the joint development of bus lanes on Beulah Boulevard.
- Reject the IGA and forfeit this opportunity to partner on the joint development of bus lanes on Beulah Boulevard and the cost savings therein.
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| Background/History: |
The Beulah/University Roadway Realignment Project (“Project”) extends the present-day northern terminus of Beulah Boulevard to connect with University Avenue. Furthermore, University Avenue (west of Milton Road) will be realigned to match up with University Drive (east of Milton Road) via a new roundabout where Beulah Boulevard and University Avenue intersect, on the former Fresquez parcel. Additionally, this project will also be constructing a new pedestrian underpass beneath Milton Road, just south of Burger King across to Target. Moreover, the project will also include underground water, sewer, and stormwater infrastructure, several new sections of sidewalks and shared-use paths, as well as landscaping and hardscape throughout the extent of the project.
The engineering design of this Project began in June 2018 by Shephard-Wesnitzer, Inc. (SWI). The 60-percent design plans were presented to City Council on 29 June 2021 at which time City Council directed staff to modify the design with a focus on bike and pedestrian components. The modified design was presented to City Council on 5 October 2021. Since this time the plans are nearly finalized, with the only modifications being incorporating the value engineering items.
On 24 September 2021, the City procured Eagle Mountain Construction (EMC) as the Construction Manager at Risk (CMAR) for the Project. Since then, EMC has been able to assist the design team from the construction contractor perspective. By bringing EMC on board during the design process, they were able speak to constructability, phasing, availability of materials, and construction costs which helps to bring greater accuracy to Project timelines and budget.
The team conducted several value engineering workshops and meetings in the fall of 2022, which resulted in significant project savings, without reducing the scope of the Project. These savings were reflected in the Council-approved GMP on 6 December 2022. |
| Key Considerations: |
| This amendment will allow the partnership between the City of Flagstaff and NAIPTA to allow cost-sharing benefits between to the two entities. NAIPTA will contribute an estimated $377,374 to the Project for both the design and construction phases of the Project. The First Amendment also specifies roles and responsibilities of both the City of Flagstaff and NAIPTA through the construction of the Project. |
| Community Benefits and Considerations: |
• New bike/pedestrian underpass under Milton Road
• New roadways and bike/ped-friendly roundabout and shared-use paths with greater connectivity to existing roadways and paths
• Realigning University Avenue (west of Milton) with University Drive (east of Milton)
• Replacing aged and undersized existing water and sewer infrastructure
• Improving intersection safety by reconfiguring the roadway geometry and removing surface crossings of Milton Road
• Streetlighting being brought up to City dark skies and engineering standards
• Improved roadway drainage throughout the extent of the project
• Coordinating and communicating with project stakeholders to reduce impact to businesses, NAU, community members, and visitors to our community |
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