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MINUTES
 
HERITAGE PRESERVATION COMMISSION
WEDNESDAY
May 18, 2022
  STAFF CONFERENCE ROOM
211 WEST ASPEN AVENUE
             4:00 P.M.


The meeting recording is available on the city's website
(
https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)


 
             
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
             
2. ROLL CALL

PRESENT:
DAVID HAYWARD, Chair
EMILY DALE, Vice Chair
CAITLIN KELLY
CHARLES WEBBER
SHELLI DEA

ABSENT- EXCUSED:
AMY HORN
             
3. LAND ACKNOWLEDGEMENT

The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
             
4. PUBLIC COMMENT

No Public Comment
             
5. APPROVAL OF MINUTES
Approve the Minutes of the March 16, 2022 Heritage Preservation Commission Meeting.
  Moved by Charlie Webber, seconded by Caitlin Kelly to approve the minutes of the regular meeting of the Heritage Preservation Commission held on March 16, 2022.
  Vote: 5 - 0
             
6. PUBLIC HEARING
             
A. Riordan Mansion Stone & Mortar Preservation/Restoration Demonstration Project Grant Request
Address: 1300 SRiordan Ranch St &  Mailing Address 409 W Riordan Rd
Assessor's Parcel Number:  103-19-001-F
Property Owner:  Arizona State Parks
Applicant:  Nikki Lober, Riordan Mansion Park Manager
City Staff:  MR HPO

A request for a $10,000 matching Historic Facade Grant for the Riordan Mansion for a $98,000 stone and mortar preservation project.
Recommended Motion: " Approve a $10,000 matching grant for Stone & Mortar Preservation Project at the Riordan Mansion with work in compliance with the US Secretary of the Interior Standards for Preservation that includes a video recordation product produced and provided to the Flagstaff Heritage Preservation Program."
Deny the application based upon language in the Facade Program.

 
  Mark Reavis - Noted that this project is seeking to use the historic facades and signs grant. Although there is a provision that notes that the grant is not for the use of government entities unless there is an exception. This project provides a unique benefit to the City's preservation efforts.

Nikki Lober, Riordan Mansion Director - Gave a presentation about the project and how the grant funds would be used.

Charles Webber - Stated that he had wondered how the project would fit with the grant requirements but felt Mark had answered that prior to the presentation.

Mark Reavis - Added that the site is a tourist destination that draws people to Flagstaff, who then spend money and contribute to tax revenue.


 
  Moved by Shelli Dea, seconded by Charlie Webber to approve a $10,000 matching grant for Stone & Mortar Preservation Project at the Riordan Mansion with work in compliance with the US Secretary of the Interior Standards for Preservation that includes a video recordation product produced and provided to the Flagstaff Heritage Preservation Program.
  Vote: 5 - 0
             
B. May Hicks Home
Address:  13 S Leroux St
Assessor's Parcel Number:  10041010B
Property Owner:  Clayton Flagstaff LLC Scottsdale AZ
Applicant:  Max Frenkel, operations manger Clayton Co.
City Staff:  MR HPO

This is a request by the applicant for review and accept the Phase 1 and 2 Cultural Resource Study (CRS) as full mitigation provided by the CRS. The Study was commissioned by Clayton Companies of Scottsdale, AZ and prepared by Cornerstone Environmental Consulting, LLC of Flagstaff AZ.
Approval with Condition: Accept the combined Phase 1 & 2 Cultural Resource Study with the condition of additional mitigation. The applicant is to finalize appropriate mitigation by working in conjunction with the Heritage Preservation Officer (HPO). (See recommended motion in Staff Report)
See Staff Report

 
  Item was moved to first in the public hearing item order.

David Hayward - Chair - Recused himself from item because he is the project manager for the project and the developer is a family friend.

Emily Dale - Vice-Chair - Assumed chair for the item.

Josh Edwards, Cornerstone Environmental - Gave a presentation about the project and background on May Hicks.

Charles Webber - Asked how the building fits into the district and the integrity of the setting.

Josh Edwards - Explained that the house fits into the district as a unique residence and an integral historical component of the block - both because the block didn't have many residences and because it was the long-time home of May Hicks.

Mark Reavis - Provided additional information about the project and the historical importance of May Hicks. The home was offered to Southside Land trust to move, but it was determined that they were not going to move the house.

Caitlin Kelly: Offered initial motion - no second. Staff clarified that the motion needs information on mitigation.

Mark Reavis - Clarified that the motion needs a condition of mitigation.



 
  Moved by Charlie Webber, seconded by Shelli Dea to approve with condition the submitted Cultural Resource Study as a Phase 1 and 2 Study meeting submission requirements of historic research and property recordation. As a condition of approval, the applicant shall provide onsite mitigation on the subject parcel or integrated with the new development to provide a physical installation, that is accessible to the public, that acknowledges the achievements and contributions of May Hicks an instrumental woman in Flagstaff and State History with finalized mitigation to be monitored for compliance by the HPO. Mitigation to include signage or ramada that talks about May Hicks and her life and legacy in Flagstaff.
  Vote: 4 - 0
             
7. GENERAL BUSINESS
             
A. Regional Plan 2045 Discussion (continued)
  1. Review the Flagstaff Regional Plan 2030 for its Strengths, Weaknesses, Opportunities, and Threats
  2. Go to the website emailed to Commission members, log in, and fill in the Brainstorm step of the Group Map exercise by Tuesday, May 17. Staff will review entries and combine duplicates prior to the meeting. 
  3. Review the entries as a group at the meeting and prioritize them.
  Charles Webber - Left the meeting at 4:45 PM

Sara Dechter - Led the commission in a discussion of the ideas commissioners contributed to the SWOT analysis. Noted comments about map clarity and usefulness. Clarified how some of the maps in the Regional Plan are used.

After discussion, commissioners that were present rated all ideas on their importance on a scale from 1-10.

Summary of the SWOT results are attached to minutes.
             
B. Historic Home Progression - Deciphering Sanborn Fire Insurance Maps & a home's progression
HPC Education Session, Power Point presentation, present if time allows
  Mark Reavis - Stated that he would move this item to a future meeting date that had fewer agenda items.
             
8. REPORTS
             
A. APPROVALS
             
1. The Railway - housing
Permit Number(s):  PZ-19-00053-02
Address:  306 E Cottage Ave
Type of Approval: Site Plan - Substantive 
Approval Date:  3/14/2022
             
2. Woodshire on Oak - Bungalows 
Permit Number(s):  PA-21-00236
Address: 302 W Oak  
Type of Approval:  Preliminary Plat - Substantive
Approval Date:  3/14/2022
             
3. Bonito small garage
Permit Number(s):  BP-22-00439
Address:  215 N Bonito
Type of Approval:  Townsite Design Review - Certificate of No Effect
Approval Date:  3/14/2022
             
4. The Courtland Lofts @ Continental
Permit Number(s):  PZ-18-00030-06
Address: 5531 E Courtland 
Type of Approval:  Site Plan - Substantive
Approval Date:  3/14/2022
             
5. Pine Circle Home Demolition
Permit Number(s):  BP-22-00539
Address:  38 S Pine Circle
Type of Approval:  Demolition Review
Approval Date:  4/05/2022
             
6. Dale Window - North End District
Permit Number(s):  PZ-22-00084
Address:  206 E Dale Ave
Type of Approval:  Exemption from Resource Study
Approval Date:  5/3/2022
             
B. CONSULTATIONS
             
1. McAllister Ranch Forman's House
Address:  2727 W Route 66
Type: Site Visit with Preservation Contractor   
             
2. Pre-application of proposed project, with overview of Design Requirements.
Address:  803 W Aspen Avenue
Type:  Pre-submittal consultation/Request for future Work Session
 
             
9. MISCELLANEOUS ITEMS TO/FROM COMMISSION MEMBERS
  Sara Dechter - Noted that the commission needs to set a date to return to hybrid meeting format.

David Hayward - Stated a preference for the return to hybrid in August.

Emily Dale - Also noted a preference for August.

Sara Dechter - Will post a notice of intent to transition to hybrid meetings in August.
 
             
10. ADJOURNMENT
  David Hayward, Chair - Adjourned the meeting at 5:15 PM
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. This notice has been posted on the City's website and can be downloaded at www.flagstaff.az.gov.

Dated this               day of                                       , 2022.



__________________________________________
Sara Dechter, Comprehensive Planning Manager                                            

    

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