City Council Draft Agenda

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Meeting Date: 05/17/2022  
From: Bryce Doty, Real Estate Manager

Consideration and Adoption of Ordinance No. 2022-13:  An ordinance of the City Council of the City of Flagstaff authorizing the acquisition of real property and the determination and offers of relocation benefits to persons displaced to make way for the Fourth Street/Cedar Avenue/Lockett Road roundabout project; providing for delegation of authority, severability, authority for clerical corrections, and establishing an effective date
At the May 17, 2022 Council Meeting:
1) Read Ordinance No. 2022-13 by title only for the first time
2) City Clerk reads Ordinance No. 2022-13 by title only (if approved above)
At the June 7, 2022 Council Meeting:
3) Read Ordinance No. 2022-13 by title only for the final time
4) City Clerk reads Ordinance No. 2022-13 by title only (if approved above)
5) Adopt Ordinance No. 2022-13

Staff recommends adopting both Option 1 and Option 2 set forth in the Ordinance, related to delegation of authority.
Executive Summary:
Construction of the Fourth Street/Cedar Avenue/Lockett Road Roundabout Project ("Project") requires permanent property acquisitions from four parcels, including a full acquisition of the primary residence at 2207 E Lockett Road. Adoption of this ordinance will authorize the acquisition of the real property interests required for the project. The full acquisition will require relocation. As the project is federally funded, the relocation will be performed according to the federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. This ordinance additionally authorizes staff to provide and pay for determination of relocation benefits to the displaced persons.
Financial Impact:
Right-of-way acquisition and relocation benefits are currently estimated at $623,211 for the project. The total project cost is estimated at $4,176,405. The total City financial commitment is currently estimated at $2,248,038. $1,385,969 in HSIP Federal Funds will be available for the construction costs.  The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,366.  The City of Flagstaff construction cost share estimate is currently $1,614,225.00.  This amount is an estimate. The project has requested $1,750,000 in new City Transportation Tax FY 23 money to fund this shortfall. When costs are finalized, additional funding shall be identified as needed. City monies for construction shall be paid to ADOT prior to project advertisement currently anticipated in Fall 2022.
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community - Foster a safe, secure, and healthy community. Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices.

Inclusive and Engaged Community - Advance social equity and social justice in Flagstaff. 

Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Utilize existing long-range plans that identify the community's future infrastructure needs and all associated costs. Identify smart traffic management, multi-modal transportation, and alternative energy opportunities.

Environmental Stewardship - Implement sustainable building practices and alternative energy and transportation options. Implement, maintain and further the Climate Action and Adaptation Plan.

Regional Plan
Goal T.2.  - Improve transportation safety and efficiency for all modes. T.2.1 - Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.
Has There Been Previous Council Decision on This:
Council approved an IGA between the City of Flagstaff and ADOT for this project on May 19th, 2020. On April 5th, Council approved the Amendment No. One to the IGA between the City and ADOT.
Options and Alternatives:
1. Adopt Ordinance, including both Options 1 and 2 related to delegation of authority.  These options authorize the City to enter into a contract for purchase and pay just compensation reasonably consistent with the appraisal, and to offer relocation benefits consistent with the relocation benefits consultant's determination, respectively, even if such amounts exceed $50,000.   

2. Adopt Ordinance, without Option 1 and/or 2 related to delegation of authority.

3. Do not adopt Ordinance, in which case CIty will not acquire property rights necessary for the project.
Ord. 2022-13
Ordinance Exhibits


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