City Council Meeting - FINAL


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  8.C.       
Meeting Date: 05/17/2022  
From: Kristine Pavlik, Housing and Grants Administrator

Information
TITLE:
Consideration and Approval of Grant Agreement: Approval of a Grant Agreement between the City of Flagstaff and Catholic Charities Community Services, Inc. in the amount of $88,534 distributed from the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds.
STAFF RECOMMENDED ACTION:
  1. Approve a Grant Agreement between the City of Flagstaff and Catholic Charities Community Services, Inc. for Homeless Services Improvement Projects utilizing $88,534.00 of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
Staff seeks approval of a Grant Agreement between the City of Flagstaff and Catholic Charities Community Services, Inc. (Catholic Charities), utilizing a portion of the City’s American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds (Local Recovery Funds) to respond to the COVID-19 public health emergency and its negative economic impacts. Local Recovery Funds in the amount of $88,534.00 will be used to make necessary facility and COVID-19 mitigation improvements to three shelter/communal living facilities: Cedar Rose Emergency Shelter; Cedar Rose Permanent Supportive Housing; and Juniper House. Facility improvements may include insulation and repairs to bring the properties up to code, interior paint, flooring replacement, security system installation, and HVAC improvements including COVID-19 mitigation equipment (air scrubbers).
Financial Impact:
On October 12, 2021, City Council provided direction on the use of Local Recovery Funds. City Council allocated $400,000 (024-09-402-6321-1-4273) to congregate care services, such as homeless shelters, within the Public Health funding category.

Emergency allocations were provided through grant agreements with Flagstaff Shelter Services ($100,000) and Northland Family Help Center ($75,873.43) due to public health risk from pandemic cause financial strain on both agencies.

After emergency allocations, there was $224,126.57 remaining of the Local Recovery Funds allocated by Council for Congregate Care Services and the City conducted a solicitation to determine distribution of these remaining funds.
Policy Impact:
The funding provided will support services that will help protect public health and individuals experiencing homelessness.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives

Safe & Healthy Community
  • Support social services, community partners and housing opportunities.
Inclusive & Engaged Community
  • Advance social equity and social justice in Flagstaff by supporting social services. 
Regional Plan

Goal NH.5. Eliminate Homelessness
  • Policy NH.5.1. Provide adequate resources for families with children experiencing homelessness.
  • Policy NH.5.2. Provide adequate resources for individuals experiencing homelessness.
  • Policy NH.5.3. Support and expand programs that prevent homelessness.
Has There Been Previous Council Decision on This:
On October 12, 2021, City Council provided direction as to the use of the Local Recovery Funds and allocated $400,000 to congregate care services, such as homeless shelters, within the Public Health funding category. After emergency allocations, there was $224,126.57 remaining of the Local Recovery Funds allocated by Council for Congregate Care Services and the City conducted a solicitation to determine distribution of these remaining funds.
Options and Alternatives:
  1. Approve a Grant Agreement between the City of Flagstaff and Catholic Charities in the amount of $88,534.00 for the Homeless Services Improvement Projects; or
  2. Do not approve a Grant Agreement and direct staff to conduct an additional solicitation.
Background/History:
The City is a recipient of certain funds through the American Rescue Plan Act, Pub. L. No. 117-2 (March 11, 2021), which authorizes the U.S. Department of the Treasury to make payments from the Coronavirus Local Fiscal Recovery Fund. On October 12, 2021, City Council allocated $400,000 to congregate care services, such as homeless shelters, within the Public Health funding category.

After emergency allocations, there was $224,126.57 remaining of the Local Recovery Funds allocated by Council for Congregate Care Services. In order to facilitate disbursement of funding into the Community for services for individuals experiencing homeless as quickly as possible, the remaining funds were included in the City of Flagstaff's 2022 Community Development Block Grant Notice of Funding Available (NoFA) and application process. Proposals were ranked alongside CDBG proposals by a Ranking Committee comprised of City Staff, a Housing Commission member, one ALN representative (A League of Neighborhoods) and two community members. 

Two applications were received by City staff on the February 22, 2022, due date, including, the application from Catholic Charities requesting $88,534.00 of Local Recovery Funds for physical improvements to three shelters/communal living facilities including HVAC HEPA filtration updates for COVID-19 mitigation. The Ranking Committee recommended fully funding the Catholic Charities projects.
Key Considerations:
The Catholic Charities Homeless Services Improvement Projects will allow the agency to make necessary facility and COVID-19 mitigation improvements at three shelter/communal living facilities located in Flagstaff:
  • Cedar Rose Emergency Shelter (short-term emergency shelter serving all family types including two-parent and single fathers): Houses three families at a time for up to four months.
  • Cedar Rose Permanent Supportive Housing (tri-plex housing unit): Serves three formerly homeless families at a time.
  • Juniper House (women's re-entry program) permanent supportive housing: Serves eight women exiting jail or prison who would otherwise be homeless
Local Recovery Funds will be used for facility improvement expenses including insulation and repairs to bring the properties up to code, interior paint, flooring replacement, security system installation, and/or HVAC improvements including COVID-19 mitigation equipment (air scrubbers).
Community Benefits and Considerations:
The Catholic Charities Homeless Services Improvement Projects will improve three homeless services program locations in Flagstaff. Local Recovery Funds will be used to respond to and prevent the spread of COVID-19 by improving the indoor air quality at these three locations and will benefit on-site staff, visiting clients and residents living in the facilities. The Homeless Services Improvement Projects will benefit an estimated 64 unduplicated persons per year including men, women, and children experiencing homelessness.

Funding will be used at each location to install air scrubbers, clean and seal existing duct work, relocate and add improved air filters, bring attic insulation up to code, install new HVAC and Mini Split Heat/AC systems, add additional air returns, make critically needed repairs including new paint and flooring throughout and the purchase and installation of security systems.
 
In addition to safe shelter/housing, all residents and clients receive case management geared toward income and stable housing. Other services provided consist of, but are not limited to, budgeting/banking, parenting classes, job skills training, counseling referrals, and food box referrals. Catholic Charities’ Homeless Services programs assist clients in obtaining the life skills necessary to successfully obtain and maintain permanent housing in the future. These life skills are geared toward increasing the economic opportunities of clients and preparing them to successfully reside in housing beyond Catholic Charities programs.

The proposed improvements are necessary for the safety, security, health, and well-being of current and future residents of the programs as well as Catholic Charities and partner agency staff members and the general public.
Community Involvement:
City Council discussed Local Recovery Funds allocation amounts and categories for funding at the City Council work session on September 7, 2021 and provided direction on use of the Local Recovery Funds on October 12, 2021. These meetings were held in accordance with Open Meeting Law and include a public participation process allowing for public comments. There was an open and competitive application process for the additional Local Recovery Funds.
 
The two applications received by City Staff for ARPA Local Recovery Funds through the 2022 CDBG NoFA and application process were ranked by the CDBG Ranking Committee comprised of City Staff, a Housing Commission member, a representative from ALN (A League of Neighborhoods) and two community experts.
Attachments
Catholic Charities Grant Agreement


    

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