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CITY COUNCIL REGULAR MEETING AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

MAY 3, 2022
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   CITY COUNCIL APPOINTMENT
 
A.   Consideration of Appointment of Councilmember Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Appoint a Councilmember for a term expiring December 20, 2022.
 
B.   Swearing In of New Councilmember
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Mental Health Awareness Month
 
B.   Proclamation: Asian American and Pacific Islander Heritage Month
 
C.   Proclamation: Building Safety Month
 
D.   Proclamation: National Nurses Week
 
E.   Proclamation: Teacher Appreciation Week
 
F.   Proclamation: Bike Month
 
7.   COUNCIL LIAISON REPORTS
 
8.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Beautification and Public Art Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two appointments to terms expiring June 2025.
 
B.   Consideration of Appointment:  Sustainability Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointments to a term expiring October 2022.
 
9.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Legends Entertainment District Marketing Agreement for advertising in downtown Phoenix on an electronic billboard, for a two year term at cost of $78,000 per year. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Contract with the Legends District.
 
B.   Consideration and Approval of Grant Agreements:   Arizona Office of Tourism Visit Arizona Initiative Grants: 1) Marketing Grant in the amount of $147,500.00; and 2) Marketing Regional Partnership Grant in the amount of $192,500.00 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the two agreements with the Arizona Office of Tourism Visit Arizona Initiative:
  1. Marketing Grant Agreement; and
  2. Marketing Regional Partnership Grant Agreement
 
C.   Consideration and Approval of Contract: Cooperative Purchase Contract with vCORE Technology Partners, LLC in the amount of $58,491.73, plus applicable taxes, for VMWare software licensing and migration support. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with vCORE Technology Partners, LLC in the amount of $58,491.73, plus applicable taxes, for the purchase of VMWare software licensing and migration support; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Letter of Support: Lowell Observatory Astronomy Discovery Center Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the letter of support
 
E.   Consideration and Approval of Letter of Support: Museum Fire flooding congressionally directed spending request Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the letter of support.
 
10.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2022-10: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations relating to Alternative Work Schedules; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-10 by title only for the final time
2) City Clerk reads Ordinance No. 2022-10 by title only (if approved above)
3) Adopt Ordinance No. 2022-10
 
B.   Consideration and Approval of Preliminary Plat: TLC PC Land Investors, LLC requests Preliminary Plat for Ghost Tree at Pine Canyon (PZ-21-00155-03) located at 3201 South Clubhouse Circle, a 12-unit single-family home subdivision on 7.87 acres in the Single-Family Residential (R1) Zone. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Preliminary Plat in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (6-0 vote in favor on April 27, 2022).
 
11.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2022-19: A resolution of the Flagstaff City Council, adopting the Arizona State Retirement System Supplementary Salary Deferral Plan Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-19 by title only
2) City Clerk reads Resolution No. 2022-19 by title only (if approved above)
3) Adopt Resolution No.2022-19
 
B.   Consideration and Adoption of Resolution No. 2022-20:  A resolution approving Binding Waivers of Enforcement for twenty-nine parcels of land located in the City of Flagstaff. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-20 by title only
2) City Clerk reads Resolution No. 2022-20 by title only (if approved above)
3) Adopt Resolution No. 2022-20
 
C.   Consideration and Approval of Lease Amendments:  Flagstaff Airport Rental Car Concessions, IFB 2011-09A: Amendment to leases with Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car companies. (Amendment to current leases with car companies for a one-year extension) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the amendments to the current leases agreement for a lease renewal for one (1) year between the City of Flagstaff and Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car Companies.
  2. Authorize the City Manager to execute all necessary documents.
 
E.   Consideration and Adoption of Resolution No. 2022-18: A resolution of the City Council of the City of Flagstaff, Arizona, calling a Primary Election to be held on August 2, 2022 for the purpose of nominating two mayor candidates for the General Election Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-18 by title only
2) City Clerk reads Resolution No. 2022-18 by title only (if approved above)
3) Adopt Resolution No. 2022-18
 
12.   DISCUSSION ITEMS
 
A.   Proposed Framework for Residential Solar and Electric Bike Rebates Click this link to view Agenda Item
 
 
This is an informational discussion only.
 
13.   PUBLIC PARTICIPATION
 
14.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
15.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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