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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

MAY 17, 2022
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
 
             
1.  
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Regular Meeting of September 1, 2020, Regular Meeting of September 15, 2020, Joint City/County Work Session, Special Meeting (Executive Session) of April 12, 2022, Special Meeting (Executive Session) of April 19, 2022, Special Meeting (Executive Session) of April 25, 2022, Special Meeting (Executive Session) of April 26, 2022, Special Meeting (Executive Session) of April 28, 2022, and Special Meeting (Executive Session) of May 2, 2022. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the minutes of the City Council Regular Meeting of September 1, 2020, Regular Meeting of September 15, 2020, Joint City/County Work Session, Special Meeting (Executive Session) of April 12, 2022, Special Meeting (Executive Session) of April 19, 2022, Special Meeting (Executive Session) of April 25, 2022, Special Meeting (Executive Session) of April 26, 2022, Special Meeting (Executive Session) of April 28, 2022, and Special Meeting (Executive Session) of May 2, 2022.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Kids to Parks Day
 
B.   Proclamation: National Public Works Week
 
7.  
COUNCIL LIAISON REPORTS
 
8.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration of Ratification of Grant Agreement:  Ratify the Emergency Grant Agreement with Northland Family Help Center utilizing $75,873.43 of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Ratify the Emergency Grant Agreement with Northland Family Help Center for the "Domestic Violence, Crisis and Youth Shelter Services Project" utilizing $75,873.43 of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds; and
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of a Grant Agreement:  Approve the Grant Agreement between the City of Flagstaff and Flagstaff Shelter Services utilizing $135,592.57 of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Grant Agreement between the City of Flagstaff and Flagstaff Shelter Services for “The Crown: Housing as Healthcare” project utilizing $135,592.57 of American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds; and 
  2. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Grant Agreement: Approval of a Grant Agreement between the City of Flagstaff and Catholic Charities Community Services, Inc. in the amount of $88,534 distributed from the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve a Grant Agreement between the City of Flagstaff and Catholic Charities Community Services, Inc. for Homeless Services Improvement Projects utilizing $88,534.00 of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with Empire Southwest, LLC in the amount of $149,253.22 for the purchase of a mini-excavator for flood response activities to be reimbursed 100% by the Arizona Department of Forestry and Fire Management.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with Empire Southwest, LLC in the amount of $149,253.22 for the purchase of a mini-excavator for flood response. Funding will be 100% reimbursed by the Arizona Department of Forestry and Fire Management; and
  2.  Authorize the City Manager to execute all necessary documents.
 
E.   Consideration and Approval of Contract:  Approve a Cooperative Purchase Contract with AZ Wastewater Industries, Inc. in the amount of $481,300.07 for a Stormwater 12-yard Combination Truck to be 100% reimbursed by the Arizona Department of Forestry and Fire Management. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with AZ Wastewater Industries, Inc. in the amount of $481,300.07 for a Stormwater 12-yard Combination Truck through the Sourcewell cooperative contract #101221-SCA; and
  2. Authorize the City Manager to execute all necessary documents.
 
F.   Consideration and Approval of Contract:  Consideration of Materials and Services contract to Salt River Extraction, LLC DBA SRE Environmental in an amount not to exceed $49,900 per fiscal year. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Consider and approve the Contract for Material and Services with Salt River Extraction, LLC DBA SRE Environmental, for water hauling services to the Cinder Lake Landfill for the amount of not to exceed $49,900 per fiscal year; and
  2. Authorize the City Manager to execute the necessary documents.
 
G.   Consideration and Approval of Grant Agreement:  Approve the grant agreement with the Arizona State Parks and Trails for a Heritage Fund Trails Grant to make accessibility enhancements at Buffalo Park and the Nate Avery FUTS Trail Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Grant Agreement with AZ State State Parks and Trails for the Nate Avery FUTS Trail in the amount of $100,000.
 
9.   ROUTINE ITEMS
 
A.   Consideration and Approval of Preliminary Plat:  PZ-21-00236-03, Woodshire on West Oak, LLC requests Preliminary Plat approval for Woodshire on Oak Condominiums located at 302 W Oak Avenue, a condominium subdivision on 0.89 acres in the Medium Density Residential (MR) and High Density Residential (HR) Zones. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends the City Council approve the Preliminary Plat, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation (to be added before final agenda).
 
B.   Consideration and Approval of Preliminary Plat:  PZ-15-00015-22, Capstone Homes requests Preliminary Plat approval for Aries at Timber Sky Phase II (Block 7B) located at 3501 E Route 66, a single-family subdivision on 6.59 acres in the Single-Family Residential (R1) Zone.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends the City Council (tbd ) the Preliminary Plat, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation (to be added before final agenda).
 
10.   PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Resolution No. 2022-21:  A Resolution amending the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Area in White area type and State Land to Employment area type for approximately 24.75 acres generally located at 2661 N El Paso Flagstaff Road; providing for severability, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-21 by title only
2) City Clerk reads Resolution No. 2022-21 by title only (if approved above)
3) Adopt Resolution No. 2022-21
 
B.   Public Hearing, Consideration, and Adoption of Ordinance No. 2022-12 :  An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 7.29 acres of real property generally located at 2661 N El Paso Flagstaff Road, from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial Open (HI-O) Zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing and effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the May 17, 2022, Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2022-12 by title only for the first time
2) City Clerk reads Ordinance No. 2022-12 by title only (if approved above)
At the June 7, 2022, Council Meeting:
3) Read Ordinance No. 2022-12 by title only for the final time
4) City Clerk reads Ordinance No. 2022-12 by title only (if approved above)
5) Adopt Ordinance No. 2022-12
 
C.   Public Hearing and Consideration of Variance PZ-21-00117-06: A request for a Zoning Code Variance from the minimum screening requirements of Section 10-50.50.050.A and the minimum landscape requirements of Division 10-50.60.  The application proposes to develop a ground-based green waste recycling operation generating mulch and compost without screen walls or fences and without landscaping.  The subject property is located at 2661 N El Paso Flagstaff Road.       Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Per Section 10-20.20.040.I. the City Council may act as the Board of Adjustment upon majority vote of the City Council when a quorum of the Board of Adjustment cannot be achieved due to absence or disqualification. Staff has tried twice to obtain a quorum of the Board of Adjustment to hear this Variance Request.
 
Staff recommends that the City Council:
  1. Make a motion to act as the Board of Adjustment, and
  2. Upon finding that the criteria required for granting of a variance have been met, approve the variance application subject to the following conditions:
  • As long as the proposed use operates under a Special Land Use Permit under the ownership of the Arizona State Land Department, the site will not be required to provide screening or landscaping as required by the Zoning Code. 
 
D.   Consideration and Adoption of Ordinance No. 2022-11:  An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Division 10-20.40: Permits and Approvals, Section 10-20.40.060: Development Agreement to add subsection E. Notification Requirements for a Development Agreement.  Providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the May 3, 2022, Council Meeting:
1) Read Ordinance No. 2022-11 by title only for the first time
2) City Clerk reads Ordinance No. 2022-11 by title only (if approved above)
At the May 17, 2022, Council Meeting:
3) Read Ordinance No. 2022-11
4) City Clerk reads Ordinance No. 2022-11 by title only (if approved above)
5) Adopt Ordinance No. 2022-11
 
11.   REGULAR AGENDA
 
A.   Consideration and Adoption of Ordinance No. 2022-13:  An ordinance of the City Council of the City of Flagstaff authorizing the acquisition of real property and the determination and offers of relocation benefits to persons displaced to make way for the Fourth Street/Cedar Avenue/Lockett Road roundabout project; providing for delegation of authority, severability, authority for clerical corrections, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the May 17, 2022 Council Meeting:
1) Read Ordinance No. 2022-13 by title only for the first time
2) City Clerk reads Ordinance No. 2022-13 by title only (if approved above)
At the June 7, 2022 Council Meeting:
3) Read Ordinance No. 2022-13 by title only for the final time
4) City Clerk reads Ordinance No. 2022-13 by title only (if approved above)
5) Adopt Ordinance No. 2022-13

Staff recommends adopting both Option 1 and Option 2 set forth in the Ordinance, related to delegation of authority.
 
B.   Consideration and Adoption of Resolution No. 2022-22:   A resolution of the Flagstaff City Council, authorizing the execution of a Development Agreement between the City of Flagstaff and Flagland LLC for Flagstaff Rehab Campus related to the development of approximately 10.05 acres of real property generally located at 7000 North Highway 89 and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-22 by title only
2) City Clerk reads Resolution No. 2022-22 by title only (if approved above)
3) Adopt Resolution No. 2022-22
 
C.   Consideration and Adoption of Ordinance No. 2022-01: An Ordinance of the City Council of the City of Flagstaff, extending and increasing the corporate limits of the City of Flagstaff pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing approximately 10.05 acres of land located at 7000 North Highway 89, which certain land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Highway Commercial (HC) with a Resource Protection Overlay (RPO); providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Annexation: Project Number PZ-20-00164-03). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-01 by title only for the final time
2) City Clerk reads Ordinance No. 2022-01 by title only (if approved above)
3) Adopt Ordinance No. 2022-01
 
D.   Consideration, and Adoption of Ordinance No. 2022-02:  An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.09 acres of real property generally located at 7000 North Highway 89, a portion of APN 301-50-005G, from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Rural Residential (RR) with a Resource Protection Overlay (RPO) with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Concept Zoning Map Amendment: Project Number PZ-20-00164-04). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-02 by title only for the final time
2) City Clerk reads Ordinance No. 2022-02 by title only (if approved above)
3) Adopt Ordinance No. 2022-02
 
12.   DISCUSSION ITEMS
 
A.   2022 Wildland Fire Preparedness Briefing Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Presentation and Information Only
 
B.   APS Fire Mitigation Update
 
13.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.) A Citizens' Petition titled "Climate Emergency. Stop the Money Pipeline" Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction.
 
14.   PUBLIC PARTICIPATION
 
15.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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