DOWNLOAD PDF PACKET PRINT AGENDA

RETURN TO THE SEARCH PAGE


 
REGULAR COUNCIL MEETING
TUESDAY

MAY 18, 2021
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE

3:00 P.M.
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR DEASY
VICE MAYOR DAGGETT
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
COUNCILMEMBER SWEET
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Commission on Diversity Awareness. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring September 2022.
Make one appointment to a term expiring September 2023.
 
6.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of a Construction Manager at Risk (CMAR) Construction Services Contract:  Annual Street Maintenance and Overlay and Chip Seal Program 2021 to C and E Paving & Grading, LLC in the amount of $2,101,819.12. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Annual Street Maintenance Overlay and Chip Seal Program 2021 and execute a CMAR Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $2,101,819.12 (which includes an Owner's Contingency of $100,000.00)
  2. Authorize the City Manager to execute the necessary documents.
 
7.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2021-12:  An ordinance of the City Council of the City of Flagstaff abandoning and authorizing the sale of approximately 1,400 square feet of the Hoskins Avenue public right-of-way adjacent to 709 S. O'Leary Street; providing for delegation of authority, repeal of conflicting ordinances, severability, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2021-12 by title only for the final time
2) City Clerk reads Ordinance No. 2021-12 by title only (if approved above)
3) Adopt Ordinance No. 2021-12
 
8.   REGULAR AGENDA
 
A.   Consideration and Approval of the Construction Contract: with Standard Construction Company, Inc. in the amount of $7,140,688.18 for the Coconino Estates Improvements Phase II Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Contract with Standard Construction Company, Inc. in the amount of $7,140,688.18, which includes a $301,122.75 Contract Allowance, with a Contract duration of 540-calendar days; and
  2. Approve Administrative Change Order Authority to the City Manager in the amount of $683,956.54 (10% of the Contract Amount, less the Contract Allowance); and
  3. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Adoption of Resolution No. 2021-25:  A resolution of the Flagstaff City Council, approving a Data Access/Exchange Agreement between the Arizona Department of Transportation and the City of Flagstaff for access to crash data through the Arizona Crash Information System (ACIS). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-25 by title only
2) City Clerk reads Resolution No. 2021-25 by title only (if approved above)
3) Adopt Resolution No. 2021-25
 
C.   Consideration and Adoption of Resolution No. 2021-22:  A resolution approving an Intergovernmental Agreement between the City of Flagstaff and the Summit Fire and Medical District for dispatch services. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-22 by title only
2) City Clerk reads Resolution No. 2021-22 by title only (if approved above)
3) Adopt Resolution No. 2021-22
 
D.   Consideration and Adoption of Resolution No. 2021-23:  A resolution approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for a jointly funded dark sky code compliance specialist position. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2021-23 by title only
2) City Clerk reads Resolution No. 2021-23 by title only (if approved above)
3) Adopt Resolution No. 2021-23
 
E.   Consideration and Adoption of Resolution No. 2021-19:  A resolution of the Flagstaff City Council amending the Flagstaff Business Attraction Job Creation Incentive Program to assist in attracting new businesses that will provide high wage jobs in specific industry sectors (Flagstaff Business Attraction Job Creation Incentive Program)
 
Consideration and Adoption of Resolution No. 2021-20:  A resolution of the Flagstaff City Council amending the Development Reinvestment Incentive Program to assist in attracting new businesses that will provide high wage jobs in targeted industry sectors (Flagstaff Business Attraction Development Reinvestment Incentive Program)
Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Flagstaff Business Attraction Job Creation Incentive Program:
1) Read Resolution No. 2021-19 by title only
2) City Clerk reads Resolution No. 2021-19 by title only (if approved above)
3) Adopt Resolution No. 2021-19

Flagstaff Business Attraction Development Reinvestment Incentive Program:
1) Read Resolution No. 2021-20 by title only
2) City Clerk reads Resolution No. 2021-20 by title only (if approved above)
3) Adopt Resolution No. 2021-20
 
F.   Discussion and Possible Action: City Council Rules of Procedure Rule 11.07 Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Discuss and provide direction
 
9.   COUNCIL LIAISON REPORTS
 
10.   CITY MANAGER REPORT
 
A.   City Manager Report Click this link to view Agenda Item
 
11.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
12.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2021.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.