City Council Meeting - FINAL

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Meeting Date: 03/21/2023  
Co-Submitter: Barney Helmick
From: Stacey Brechler-Knaggs, Grants, Contracts & Emergency Management Director

Consideration and Approval of Grant Agreement:  Grant Agreement between the City of Flagstaff and AZ Department of Transportation for Airport Land Protection (Safety Areas) Acquire.
Approve the Grant Agreement for grant funds in the amount of $1,800,000 with a match of $200,000 for a total project cost of $2,000,000.
Executive Summary:
This grant will aid in Land Protection (Safety Areas) to acquire approximately 60 acres of Land on the North Side of the Airport for Airfield Safety and Approach Protection.   
Financial Impact:
The grant requires a 10% match in the amount of $200,000.  This project is budgeted at $2,750,000 in Fiscal Year 2024 assuming 90/10 cost share percentage.  The grant expires upon completion of the project or on January 1, 2027, whichever is earlier.
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • High Performance Governance - Enhance the organization's fiscal stability & increase efficiency & effectiveness.
  • Safe & Healthy Community - Ensure the built environment is safe through the use of consistent standards, rules & regulations, and Land use practices. 
Has There Been Previous Council Decision on This:
Options and Alternatives:
- Do not approve the grant award for land protection and return the funds.
- Approve the grant award for land protection to purchase the airport safety area.
The 2018 Master Plan Update identifies this as a short term project to be needed during the first five years of the 20-year Airport Capital Improvement Plan (ACIP).  The projects identified in the short term ACIP are associated with maintaining existing airfield pavements, improving airfield safety and geometry standards, and enhancing terminal facilities. 

The Airport is required to maintain safety areas to protect aircraft operational areas and keep them free of obstructions that could affect the safe operation of aircraft at the airport.  The safety areas include the runway safety area (RSA), runway object free area (ROFA), runway obstacle free zone (ROFZ), and runway protection zone (RPZ).  It is highly important that the airport maintain positive control over the Runway Protection Zones.  

The city requested in the Airport Capital Improvement plan State and Local funding from AZ Department of Transportation, Aeronautics Group Land Protection (Safety Areas) to purchase approximately 60 acres of Land on the North Side of the Airport for Airfield Safety and Approach Protection.  
Key Considerations:
Portions of the RSA, ROFA, and ROFZ beyond the northeast end of the Runway 3-21 extend outside existing airport property and are contained within an avigation easement through the U.S. Forest Service, which is an agency of the U.S. Department of Agriculture (USDA).  The purchase of land on the north side of Runway 3-21 will allow the Flagstaff Pulliam Airport to own the safety area and a large majority of the approach and departure runway protection zones (RPZs) which is highly recommended by the Federal Aviation Administration. 
Grant Agreement #E3S4J 01L


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