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| Information |
| TITLE: |
| Consideration and Approval of Contract: Emergency Operations Plan Development Contract between the City of Flagstaff and Emergency Management Partners, LLC (EM Partners) |
| STAFF RECOMMENDED ACTION: |
- Approve the contract with EM Partner to develop a City Emergency Operations Plan (EOP) in the amount of $71,348.50.
- Authorize the City Manager to execute all necessary documents.
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| Executive Summary: |
| Emergency operations planning is key to managing our risk and response to critical incidents. This plan will detail the roles and responsibilities of the city and stakeholders in emergency response, recovery, and mitigation efforts as they relate to wildfire, post-fire flooding, and other threats and hazards the city may face. |
| Financial Impact: |
| The Consultant Services fee is funded 100% by State of Arizona House Bill 2001 through the Department of Forestry and Fire Management (DFFM). Funds are to be budgeted in FY2023-24 in account number 001-02-039-0114-1-4290. |
| Policy Impact: |
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| Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: |
Priority Based Budget Key Community Priorities and Objectives
Safe & Healthy Community - Provide public safety services with resources, staff & training responsive to the community needs
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| Has There Been Previous Council Decision on This: |
| No |
| Options and Alternatives: |
- Approve the contract to create a City EOP
- Do not approve the contract |
| Background/History: |
| EM Partners is working currently with Coconino County to update their Emergency Operations Plan. City Procurement staff reviewed the scope and determined to authorize a sole source procurement due to the requirement to interface with other agencies in the state of Arizona that are already utilizing EM Partners for their Emergency Operations Plan. The operation plan will share critical information amongst the agencies. |
| Key Considerations: |
| EM Partner will utilize the Federal Emergency Management Agency (FEMA) Comprehensive Preparedness Guide (CPG) 101 – Developing and Maintaining Emergency Operations Plans to guide our development of the City of Flagstaff Emergency Operations Plan (EOP). They will ensure the plan aligns with the National Incident Management System (NIMS), the Coconino County EOP, which EM Partners is currently updating, and the Arizona State Emergency Response and Recovery Plan (SERRP), in order to accurately reflect operational relationships between governmental levels. As part of CPG 101, FEMA outlines a six-step planning process which is flexible and adaptable to the specific needs of jurisdictions. Our team will follow this planning process, applying national standards for planning in our approach, while updating the EOP to be both aligned with these standards and unique to the City of Flagstaff. These steps, 1) Project Scoping and Management, 2) Data Collection and Analysis, and 3) Plan Development will inform our streamlined and systematic approach to supporting the City of Flagstaff EOP development project. |
| Community Benefits and Considerations: |
| This plan will ensure that necessary and appropriate actions are taken to protect people and property from an all-hazards approach. |
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