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DRAFT MINUTES
 
HERITAGE PRESERVATION COMMISSION
WEDNESDAY
DECEMBER 15, 2021
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
             4:00 P.M.


The meeting recording is available on the city's website
(
https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)


 
             
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
  Chairman Hayward called the meeting to order at 4:00 PM
             
2. Roll Call
NOTE: One or more Commission Members may be in attendance telephonically or by other technological means.
  PRESENT:
David Hayward
Emily Dale
Caitlin Kelly
Shelli Dea
Charles Webber
Amy Horn

ABSENT: None
             
3. Public Comment

At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
  No public Comment
             
4. APPROVAL OF MINUTES
Approve the minutes of the Heritage Preservation Commission Regular Meeting held November 17, 2021.
  Moved by Emily Dale, seconded by Caitlin Kelly to approve the minutes of the regular meeting of the Heritage Preservation Commission held on November 17, 2021.
  Vote: 6 - 0
             
5. PUBLIC HEARING
             
A. Phase 1 Cultural Resource Study & Mitigation for 302 W Oak St Mortuary; Woodshire on Oak 
Address:  302 W Oak St Mortuary 
Assessor's Parcel Number:  11006036E
Property Owner: Brookfield Communities  
Applicant:  Philip V Petersen, Brookfield Communities 
City Staff: Mark Reavis Heritage Preservation Officer 
 
This is a request by the applicant for review and acceptance of a Phase 1 Cultural Resource Study with mitigation prepared by Envirosystems. 

Approve with condition the submitted Cultural Resource Study as a Phase 1 Study meeting minimum submission requirements that includes mitigation with finalized mitigation monitored for compliance by the HPO.
  Mark Reavis, Heritage Preservation Officer, Introduced the applicant and provided an overview of the project. Noted that the facility is unique because it is a part the first mortuary service in Flagstaff. Asbestos abatement took place and impacted property integrity which had implications for completing a phase 2 cultural recordation. Instead a phase 1 cultural resource study with mitigation was conducted.
 
David Hayward: Asked whether legal is present
 
Sara Dechter: Stated that legal did not appear to be present
 
David Hayward: Noted that he had considered purchasing this property and wondered whether recusing himself from discussion and decision-making is appropriate
 
Sara Dechter: Stated that the commission could break and she could call legal or David Hayward could recuse himself
 
David Hayward: Stated that he would recuse himself and that Emily Dale (Vice-Chair) would take over for the agenda item
 
Emily Dale: Agreed to operate as chair for the item
 
Emily Dale: Asked Mark when the asbestos abatement took place and when the windows were removed
 
Mark Reavis: Replied that he had not identified exact dates but that the windows were removed at some point in 2021. Also noted that the state permits asbestos abatement so we don’t have that information.
 
Applicant, David Hart (EnviroSystems): Introduced himself to the Commission and provided an overview of the property:
  • Historically significant to Flagstaff
  • Has some distinct architectural features
  • Building has had many problems incl additions and remodeling
  • Believes the windows were removed at some point in May of 2021
  • Believes building was beyond the point of salvage
 
Charlie Webber: Asked David Hart when the building stop being used as a mortuary
 
David Hart: Responded that it was in use up into the 1990s
 
Chris Papalas (Consultant): Stated that it appears to have been used as a residence for a while, but hard to determine when exactly
 
Shelli Dea: Asked whether there were any hazard concerns beyond asbestos
 
David Hart: Believes that there are but doesn’t have specific details on that as part of the report
 
Chris Papalas: Stated that there is also structural concerns with the building as well
 
Mark Reavis: Noted that appendix a contains the report
 
Guillermo Cortes: Noted that an additional recommendation was to look at the sewer connection for possible hazard issues
 
Emily Dale: Asked Mark to expand on the reuse of the stone from the building
 
Mark Reavis: Explained that it was some level of mitigation that seemed appropriate for the facility and that a certain amount of stone will be salvaged and become a frontage feature. Noted that he had always anticipated a phase 2 for any property development but that the windows being removed made that infeasible
 
Shelli Dea: Asked if there were any more specifics as the amount of stone that will be reused
 
Mark Reavis: Responded that it is not likely to be a high percentage of the stone.
 
Emily Dale: Asked whether the stone reuse would come back to the commission for approval or whether Mark would just approve that
 
Mark Reavis: Responded that he would approve that on his own
 
Guillermo Cortes: Stated that the goal would be to use as much of the stone as possible and that the development will be bungalow style
 
Mark Reavis: Believes the bungalow concept is a good approach within the existing context
 
  Moved by Shelli Dea, seconded by Charlie Webber to approve with condition the submitted Cultural Resource Study as a Phase 1 Study meeting minimum submission requirements that includes mitigation as with finalized mitigation monitored for compliance by the HPO
  Vote: 5 - 0
             
B. Headline Salon Window Replacement - Historic Bikker Building
Address:  113 E Aspen Ave
Assessor's Parcel Number:  10121017
Property Owner:  Sandra Tann
Applicant:  Sandra Tann w/ Tesano Contracting
City Staff:  Mark Reavis, Heritage Preservation Officer

This is a request for a Certificate of Appropriateness for window and door replacements.
Approve a Certificate of Appropriateness for window and door replacements at 113 E Aspen Ave with the condition of working with the HPO to ensure that the window installation includes the appropriate detailing and recreates the upper grill pattern and profiles prior to installation.
  Mark Reavis, Heritage Preservation Officer, Introduced the applicant and provided an overview of the project.
 
Applicant, Venessa Miller W/ Tesano Contracting: Gave a presentation outlining the property, existing window conditions and issues, and proposed window replacement.
 
Amy Horn: Thanked the applicant for the presentation and the clarifications it gave to the project
 
David Hayward: Asked whether Mark was satisfied that the current proposal satisfies the certificate of appropriateness requirements
 
Mark Reavis: Stated that he was satisfied at this point and applauded the applicant for the presentation
  Moved by Amy Horn, seconded by Caitlin Kelly to approve a Certificate of Appropriateness for window and door replacements at 113 E Aspen Ave with the condition of working with the HPO to ensure that the window installation includes the appropriate detailing and recreates the upper grill pattern and profiles prior to installation.
  Vote: 6 - 0
             
6. GENERAL BUSINESS
  No general business items
             
7. REPORTS
  Mark Reavis HPO noted to the commission with a short comment the following

Approvals: #1 * notes call out by HPO
Consultations: #2 * notes call out by HPO
             
A. APPROVALS
             
1. *112 E Elm Ave Facade Grant "D'Aloisio" - Completion approval
Address:  112 E Elm Ave
Type of Approval:  Completion approval - Grant reimbursement request
Approval Date:  12/5/2021
             
2. *123 E Benton Facade Grant
Address:  123 E Benton Ave
Type of Approval:  Facade Grant final inspection - Photos, Grant reimbursement approval- in process.
             
3. MMV Parcel D3 - housing development
Permit Number(s):  PZ-21-00154-01
Address:  1800 N Gemini Dr
Type of Approval:  Preliminary Plat Approval
Approval Date:  11/15/2021
             
4. City of Flagstaff East Shops
Permit Number(s):  PZ-18-00032
Address:  5401 E Commerce Ave
Type of Approval:  Concept Plan Approval
Approval Date:  11/15/2021 - approved
             
5. *4950 E Trails End Dr - The Yard
Permit Number(s):  PZ-21-00169
Address:  4950 E Trails End Dr.
Type of Approval:  Letter report
Approval Date:  11/15/2021
  Amy Horn: Noted that the road outlined in the report was the first ski jump in Flagstaff. The report mentions historic artifacts on the ground and wondered if it is possible to request additional investigation into those elements.

Mark Reavis: Stated that yes, the report could be amended. The current report focuses on archeological resources.
             
6. *Verizon Cell Tower @ Bullwhip on Museum of Northern Arizona Site 
Permit Number(s):  PZ-20-00039-02
Address:  3100 N Fort Valley Road (site east of museum)
Type of Approval:  Site Plan Approval
Approval Date:  11/15/2021
  Sara Dechter: Noted that we received one email on item 7 A 6 but that the HPO review of the project took place over a year ago.
 
Mark Reavis: Added that there was a full cultural resource study on the project.
             
7. Take 5 Oil Change - Route 66
Permit Number(s): PZ-21-00195-01 
Address:  2311 E Route 66
Type of Approval:  Concept Plan Approval
Approval Date:  11/15/2021
             
8. 4790 E Monroe Dr
Permit Number(s): PZ-21-00270 
Address:  4790 E Monroe Dr
Type of Approval:  Concept Plan Approval
Approval Date:  12/1/2021
             
9. B O'Connor Single Family Residence
Permit Number(s): PZ-21-00273  
Address: 6655 N Rain Valley Rd 
Type of Approval:  Concept Plan Approval
Approval Date:  12/01/2021
             
10. LIV Flagstaff @ Wood Mountain Rd
Permit Number(s): PZ-21-00271
Address:  2701 S Woody Mountain RD
Type of Approval:  Concept Plat Approval
Approval Date:  12/1/2021
             
11. Mountain View Apt.
Permit Number(s): PZ-21-00214-01  
Address:  1905 E Mountain View Ave
Type of Approval:  Site Plan Approval
Approval Date:  12/1/2021
             
12. 2713 N Rose St - Demolition
Permit Number(s):  BP-21-03010
Address:  2713 N Rose St
Type of Approval:  Demolition Approval
Approval Date:  12/1/2021
             
13. Flagstaff @ 4th Apts
Permit Number(s):  PZ-18-00205-04
Address: 1002 N Fourth St 
Type of Approval:  Minor Modification to Development Standards Approval
Approval Date:  12/1/2021
             
14. Flagstaff Towne Place Suites Route 66
Permit Number(s):  PZ-17-00231-05
Address: 2000 E Route 66 
Type of Approval: Minor Modification to Development Standards Approval  
Approval Date: 12/1/2021 
             
15. Over Easy Resturant - Southside Historic District (El-Charro site)
Permit Number(s):  PZ-21-00272
Address:  409 South San Francisco ST
Type of Approval:  Concept Plan Approval
Approval Date:  12/1/2021
             
16. NAH New Campus
Permit Number(s):  PZ-21-00126-02
Address:  5255 S Beulah Ave 
Type of Approval:  Zoning Map Amendment Approval
Approval Date:  12/1/2021
             
17. Window replacement Townsite Overlay - 223 W Cherry Ave
Permit Number(s):  BP-21-02862
Address:  223 W Cherry Ave (primary home facing Cherry St)
Type of Approval:  Window Replacement - Approved Certificate of No Effect
Approval Date: 12/6/2021 
             
B. CONSULTATIONS
             
1. 123 Birch Ave
Address:    123 W Birch Ave  
             
8. MISCELLANEOUS ITEMS TO/FROM COMMISSION MEMBERS
  No Miscellaneous items
             
9. ADJOURNMENT
  David Hayward, Chair, adjourned the meeting by unanimous consent at 4:48 PM
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. This notice has been posted on the City's website and can be downloaded at www.flagstaff.az.gov.

Dated this               day of                                       , 2021.



__________________________________________
Sara Dechter, Comprehensive Planning Manager                                            

    

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