City Council Meeting - FINAL

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Meeting Date: 11/21/2023  
From: Scott Overton, Public Works Director

Consideration and Adoption of Resolution No. 2023-59: Intergovernmental Agreement between Coconino County Flood Control District and the City of Flagstaff for License to Use City Property
  1. Read Resolution No. 2023-59 by title only
  2. City Clerk reads Resolution No. 2023-59 by title only (if approved above)
  3. Adopt Resolution No. 2023-59
Executive Summary:
In October of 2023, the Coconino Flood Control District (FCD) made a request of the city of Flagstaff to provide a staging and logistics area to support the flood mitigation efforts of Pipeline East.  The request is to allow the use of a portion of property at the city operated Cinder Lakes Landfill to allow for the delivery of coiled steel, on-site fabrication of large diameter storm drain pipe, logistics staging and shipment to the nearby flood corridors for the installation of long term mitigations.  This request has been vetted and staff have come to agreement in regards to the footprint and operational elements that have been expressed. 
Once the IGA is executed, the specified area will be graded and allow for the placement of concrete pads to support the equipment used in pipe production. Once operational, daily pipe production will proceed with the finished pipe being staged for daily delivery to the field operations.

The landfill will not be affected by the operations and this is in alignment with our cooperation and support efforts to address post wildfire flooding.  Upon completion of the pipe production or the end of calendar year 2024, the FCD will be responsible to return the property to its initial condition and status.  
Financial Impact:
There is no financial impact to the city.  One benefit may be that the city may utilize this opportunity to construct storm drain pipe for other projects in the region. This is currently being explored and discussed by the Spruce Wash Technical Adviosry Committee, project managers and engineers designing projects city wide.  
Policy Impact:
This coordination and effort by the city and county Flood Control District has been on-going and positive.  The impacts from post-wildfire flooding have a tremendous impact on all residents and flooding does not have any jurisdictional boundary.  The improvements to the watersheds on Pipleline East will benefit the city of Flagstaff landfill road access condition and may mitigate future impacts to the actual landfill. 

Policy goals of cooperation and meaningful relationships are fostered with projects such as this one to the mutual benefit of both agencies and the entire community. 
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Good Governance and Core Infrastructure development

Carbon Neutrality Plan
Building reliable infrastructure and continued mitigation of post-wildfire flooding

Regional Plan
Coordination with a regional partner and community involvement has been strong to install improved infrastructure 
Has There Been Previous Council Decision on This:
No discussion on this specific project, but past presentations on community flooding and mitigation programming.
Options and Alternatives:
1. Not approve the IGA and request that the County Flood Control District locate at a different location.
2. Provide alternative location suggestions for staff consideration and evaluation. 
Res. 2023-59
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