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CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
 
REGULAR COUNCIL MEETING
TUESDAY
NOVEMBER 7, 2023		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
 
 
             
1.  
CALL TO ORDER
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
 
COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Native American Heritage Month
 
6.   COUNCIL LIAISON REPORTS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Library Board Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring November 2026.
 
8.   LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:
Hold the Public Hearing

The City Council has the option to:
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
A.   Consideration and Action on Liquor License Application: Craig Allen Bouchard, "The Corner Tavern," 102 E. Route 66, Series 06, New Application. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
9.   CONSENT AGENDA
 
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
 
A.   Consideration and Approval of Contract: Cooperative Purchase contract with Insight Public Sector, Inc., in the amount of $50,959.45 for SPIDR Tech victim notification software. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with Insight Public Sector, Inc., in the amount of $50,959.45 for the SPIDR Tech victim notification software; and
  2. Authorize the City Manager to execute all necessary documents.
 
B.   Consideration and Approval of Contract: Cooperative Purchase Contract with Russ Bassett Corp. in the amount of $383,053.33 for Computer Aided Dispatch (CAD) consoles in the Flagstaff Police Department (FPD) Emergency Communications Center. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with Russ Bassett Corp. in the amount of $383.053.33 for CAD consoles in the FPD Emergency Communications Center; and
  2. Authorize the City Manager to execute all necessary documents.
 
C.   Consideration and Approval of Contract: Cooperative Purchase Contract with PFVT Motors, Inc. (DBA Peoria Ford) for the purchase of two Ford Mustang Mach-E Electric Vehicles in the amount of $106.412.58.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with PFVT Motors, Inc. (DBA Peoria Ford) for two Ford Mustang Mach-E Electric Vehicles in the amount of $106,192.58; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Adoption: Revised Priority Based Budgeting (PBB) Objectives Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Adopt the revised PBB Objectives 
 
E.   Ratification and Approval of Contract: Cooperative Purchase Contract with CDW Government, LLC for the Microsoft Enterprise Software Renewal Agreement in the amount of $1,053,107.46 (plus applicable taxes) for a 3 year contract. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Ratify and approve a Cooperative Purchase Contract with CDW Government, LLC for the Microsoft Enterprise Software Renewal Agreement in the amount of $1,053,107.46 (plus applicable taxes) for a 3 year contract; and
  2. Authorize the City Manager to execute the necessary documents.
 
F.   Consideration and Approval of Grant Agreement: Grant Agreement in the amount of $1,482,899.60 between the City of Flagstaff and the Arizona Department Emergency and Military Affairs (DEMA) for the Pre-Disaster Mitigation Grant Award for Museum Post-Fire Flood Mitigation Property Acquisition (EMF-2023-PD-0002). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Grant Agreement with DEMA for the Pre-Disaster Mitigation Grant Award for Museum Post-Fire Flood Mitigation Property Acquisition (EMF-2023-PD-0002) for $1,482,899.60 (67% Federal Share), with a minimum $717,100.00 (33% Non-Federal Share) match requirement; and
  2. Direct the City Manager to execute the necessary documents.
 
10.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2023-23: An ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for a fiber network as a betterment to the Rio de Flag Flood Control Project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Ordinance No. 2023-23 by title only for the final time
  2. City Clerk reads Ordinance No. 2023-23 by title only (if approved above)
  3. Adopt Ordinance No. 2023-23
 
B.   Consideration and Adoption of Ordinance No. 2023-24:  An ordinance amending hours of use for City Parks and the hours for lighting of sport courts within City Parks. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Ordinance No. 2023-24 by title only for the final time
  2. City Clerk reads Ordinance No. 2023-24 by title only (if approved above)
  3. Adopt Ordinance No. 2023-24
 
11.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2023-55: A resolution of the Flagstaff City Council authorizing condemnation of real property for the Lone Tree Overpass project; providing for delegation of authority, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Resolution No. 2023-55 by title only
  2. City Clerk reads Resolution No. 2023-55 by title only (if approved above)
  3. Adopt Resolution No. 2023-55
 
B.   Consideration and Adoption of Ordinance No. 2023-25: An ordinance of the City Council of the City of Flagstaff, ratifying the grant and reservation of easements; and formally accepting dedications and donations of easements and real property interests; providing for severability, authority for clerical corrections, and establishing an effective date. (Approving receipt/transfer of easements and real property interests) Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 7, 2023 Council Meeting:
1) Read Ordinance No. 2023-25 by title only for the first time
2) City Clerk reads Ordinance No. 2023-25 by title only (if approved above)
At the November 21, 2023 Council Meeting:
3) Read Ordinance No. 2023-25 by title only for the final time
4) City Clerk reads Ordinance No. 2023-25 by title only (if approved above)
5) Adopt Ordinance No. 2023-25
 
C.   Consideration and Adoption of Resolution No. 2023-52: A resolution approving an Intergovernmental Agreement between the Summit Fire Medical District, the Highlands Fire District, the Pinewood Fire District, the Ponderosa Fire District and the City of Flagstaff on behalf of the Flagstaff Fire Department to expend grants funds and participate in regional training of emergency services personnel. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Resolution No.2023-52 by title only
  2. City Clerk reads Resolution No. 2023-52 by title only (if approved above)
  3. Adopt Resolution No.2023-52
 
D.   Consideration and Adoption of Resolution No. 2023-53: A resolution authorizing an Intergovernmental Agreement (IGA) between the City of Flagstaff and the State of Arizona, acting by and through the Department of Transportation (ADOT) for US180 at Schultz Creek Drainage Maintenance. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Resolution No. 2023-53 by title only
  2. City Clerk reads Resolution No. 2023-53 by title only (if approved above)
  3. Adopt Resolution No. 2023-53
 
E.   Consideration and Adoption of Resolution No. 2023-51: A resolution adopting the Rental Incentive Bond Program, providing framework for the expenditure of $5,000,000 in general obligation bond funds for incentivizing the creation of affordable rental units. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Read Resolution No. 2023-51 by title only
  2. City Clerk reads Resolution No. 2023-51 by title only (if approved above)
  3. Adopt Resolution No. 2023-51
 
12.   DISCUSSION ITEMS
 
A.   Butler-Fourth Improvements Project - Design Alternatives Discussion Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Discussion only.  The Butler-Fourth Improvements Project Team will present an update on efforts to date, public outreach efforts, discuss design alternatives, and seek Council direction on the design alternatives.
 
13.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Matthews to place on a future agenda a discussion to consider adding the 10-Year Housing Plan to the staff summary policy impact section Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
14.   PUBLIC PARTICIPATION
 
15.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.


__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. 

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.

    

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