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8.D.

Meeting Date:	12/06/2022
From:	Shannon Anderson, Senior Deputy City Manager

TITLE:

Consideration and Approval of Contract: First Amendment to the Contract for Professional Services with Lancaster Leadership, LLC for On-Call Organizational Consulting, Facilitation and Training Services for an additional amount of $60,000.

STAFF RECOMMENDED ACTION:

Approve the First Amendment to the Contract for Professional Services with Lancaster Leadership, LLC for On-Call Organizational Consulting, Facilitation and Training Services for an additional amount of $60,000; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

The City of Flagstaff has been preparing to implement a pay for performance evaluation methodology following the implementation of the compensation study in fiscal year 2021-2022.

Human Resources conducted a request for proposal process in 2019 for on-call organizational consulting, facilitation, and training services. Lancaster Leadership, LLC was selected for the on-call services list as a result of that formal solicitation process. Human Resources has selected Lancaster Leadership, LLC to lead the citywide training on performance evaluations. This training program will include:

training kick-off for 150 evaluating supervisors in a remote session to discuss pay for performance;
phase I of 10 half day training sessions to discuss managing the employee performance lifecycle, how to best use the tools provided, completing evaluations timely, and the rating scale
phase 2 of 10 2-hour sessions of group coaching to help reinforce practice and implementation of what was shared in training
phase 3 of 10 half day training sessions to continue reinforcing change in performance management culture and pay for performance

Lancaster Leadership, LLC will design this training specifically based on the City's policies, procedures, forms, and evaluation criteria. Their expertise in leadership, performance management, coaching, and behavior change will be key in transitioning to a pay for performance system.

Financial Impact:

Human Resources has a citywide training budget and this funding is included in account 001-01-01-0024-1-4263.

Policy Impact:

There would not be any policies impacted by hiring Lancaster Leadership, LLC to conduct this training.

Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:

Priority Based Budget Key Community Priorities and Objectives

Implement innovative local government programs, new ideas and best practices; be recognized as a model for others to follow
Become an employer of choice and provide employees with the necessary tools, training, and support

Has There Been Previous Council Decision on This:

No.

Attachments
First Amendment
Exhibit A-1 - Scope of Work