City Council Meeting - FINAL

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Meeting Date: 11/15/2022  
From: Stacy Fobar, Deputy City Clerk

Consideration of Appointments:  Heritage Preservation Commission.
Make two PROFESSIONAL appointments to terms expiring December 2024.
Make two HISTORIC PROPERTY OWNER appointments to terms expiring December 2025.
Make one AT-LARGE appointment to a term expiring December 2025.
Executive Summary:
The Heritage Preservation Commission consists of seven citizens serving three-year terms. Two positions represent historic owners, two positions represent the professional industry, and three positions are at-large seats. The Heritage Preservation Commission locates sites of historic interest in the City, advises the City Council on all matters relating to historic preservation, and reviews development projects in the downtown design review district.

There are two professional seats, two historic property owner seats, and one at-large seat available for appointment. The commission currently has six seats expired with two vacant seats, so staff has recommended moving this appointment forward to ensure the commission can continue to meet quorum. Historically, it has been difficult to get professional and historic property owner applications to the Heritage Preservation Commission due to the nature of the applicants needed to satisfy the mandates. Staff recommends appointing five seats at this time. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. Please note that professionals and historic property owners can be appointed to at-large seats. 

There are five applications on file for consideration by the Council, they are as follows:
  • Abbey Buckham – Professional - (new applicant)
  • Elizabeth Burcham – Professional - (new applicant)
  • Shelli Dea - Historic Property Owner - (current commissioner)
  • Caitlin Kelly – Historic Property Owner - (current commissioner)
  • Duffie Westheimer –Historic Property Owner - (new applicant)
In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Aslan, Councilmember House, Councilmember Shimoni, Vice Mayor Sweet, and Councilmember Salas. 
Financial Impact:

These are voluntary positions and there is no budgetary impact to the City of Flagstaff.

Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan.
Has There Been Previous Council Decision on This:
Options and Alternatives:
1) Appoint five Commissioners: By appointing five members at this time, the Heritage Preservation Commission will be able to meet quorum, allowing the group to meet and provide recommendations to the City Council.

2) Postpone the action to allow for further discussion or expand the list of candidates.
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.

The Heritage Preservation Commission consists of two historic property owners, two industry professionals, and three at-large members. It will be up to the Council to make the determination of whether an applicant is qualified for a particular seat.
Community Involvement:
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth.
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