City Council Meeting - FINAL

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Meeting Date: 11/01/2022  
Co-Submitter: Trevor Henry From: Jeremy DeGeyter, Project Manager

Consideration and Approval of Contract:  Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project.
  1. Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project with a contract duration of 300 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
An award of the Professional Engineering Services Contract to Burgess & Niple, Inc. will authorize preliminary project design to 30% and allow public outreach and engagement effort to begin. Phase B (30% to Final Design) contract modification will be awarded upon completion of public outreach and 30% design.
The Butler-Fourth Improvements Project (Butler Avenue Widening) is a combined project formerly identified as the Butler Avenue Widening and Butler-4th Intersection Reconstruction projects.
The project is in the vicinity of Butler Avenue and Fourth Street in Flagstaff, Arizona, and can be generally described as a roadway, stormwater, and utility improvements project. In general, the project consists of widening present-day Butler Avenue from Little America to Sinagua Heights Subdivision and widening present-day Fourth Street from Warm Springs Trail/Sparrow Avenue to the upcoming Canyon Del Rio development south of Butler Avenue. The project is funded by the City of Flagstaff Transportation Tax, Proposition 403 (“old tax”), which was approved by voters in May 2000 and Proposition 419 (“new tax”), which was approved by voters in November 2018. Extensive public outreach and stakeholder engagement is expected during this initial preliminary project design to 30%.
Several intersections, new and existing, will be impacted along Butler Avenue. The Herold Ranch Road intersection will be re-aligned and converted to a roundabout. It will be assessed whether the Butler Avenue and Fourth Street intersection may be a roundabout vs a signalized intersection. The intersection will be raised to reduce flooding impacts from Spruce Avenue Wash. The Peak Point intersection (not yet built) will also be impacted. Acquisition of new Right-of-Way is expected.
The project will include ITS (Fiber Optic Conduit) facilities and enhanced bicycle and pedestrian treatments, including a possible separated pedestrian crossing at the Butler Avenue and Fourth Street intersection. 
Finally, this project will likely have several utility relocations, possible pipe upsizing, and significant stormwater infrastructure improvements. This project will be delivered through the Construction Manager At Risk (CMAR) project delivery process.
The total project cost is currently estimated at $16 million. The approved budget for FY 23 is $6,638,342.00 from the Transportation Tax- Roadway, Pedestrian, Bicycle and Safety Improvements –Street Widening- Butler-Fourth Improvements appropriations. Future years provide $9,556,622 in additional funding for total appropriations of $16,214,076. Project funding also includes in lieu cash contributions for edge improvements or water system upgrades from private developments along this corridor.
Financial Impact:
This Professional Engineering Services Contract will be funded by Transportation Tax- Roadway, Pedestrian, Bicycle and Safety Improvements –Street Widening- Butler-Fourth Improvements fund from the authorized FY 23 budget of $6,638,342.00, Acct #048-10-118-3047-6.
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
Carbon Neutrality Plan
  • Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs. 
  • Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages.
Regional Plan
  • Improve mobility and access throughout the region.
  • Improve transportation safety and efficiency for all modes.
  • Promote transportation infrastructure and services that enhance the quality of life of the communities within the region.
  • Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community.
  • Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.
Has There Been Previous Council Decision on This:
On March 29, 2022, this project was presented for discussion at a Council Work Session Meeting. The project scope and approach were discussed, public comment received, and direction provided to move forward with advertisement for project design.
Purchasing staff issued a Request for Statement of Qualifications (RSOQ) solicitation for engineering professional services, and it was published in the Arizona Daily Sun on May 29 and June 5, 2022. Purchasing posted the RSOQ on PlanetBids, the City of Flagstaff’s Bidding platform, on May 20, 2022, and closed the invitation on June 20, 2022. The City received three Statements of Qualifications from engineering consultant firms. A seven-member Selection Committee consisted of City staff and one local contractor reviewed and evaluated the statements. Based upon the numerical scoring of the SOQs, the Selection Committee recommended negotiation of a scope and fee proposal with Burgess & Niple, Inc. Final scores of all firms are as follows:
Burgess & Niple, Inc                648
Shephard-Wesnitzer, Inc         631
The WLB Group, Inc                539
Burgess & Niple, Inc. is highly qualified to deliver the design for the project and demonstrated the knowledge and experience to perform the public engagement, while also considering alternative design/evaluation metrics.
Professional Engineering Services Contract
Exhibit A - Scope and Fees
Project Location Map


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