City Council Meeting - FINAL

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Meeting Date: 11/01/2022  
Co-Submitter: Emily Markel
From: Gregory Conlin, Public Works Manager - Fleet Services

Consideration and Approval of Contract: Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698 on a National Intergovernmental Purchasing Alliance cooperative purchase agreement with the City of Tucson.
  1. Approve the Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698; and
  2. Direct the City Manager to execute the necessary documents.
Executive Summary:
The Solid Waste Collections Section is looking to purchase a Caterpillar 906 articulated loader for the primary use of loading bulk trash from the curb, sidewalks and streets into rear loading collection trash trucks during bulk trash collection process. This program has three (3) rear loading trucks but only one (1) articulated tractor. The current articulated tractor was purchased in 2015 and has over 33,000 hours of use on it. It is staff's goal to field both trucks in the bulk collection process, thus increasing productivity as well as employee safety. This will be achieved because the new equipment will limit the amount of time employees are required to hand toss large bulk trash/green waste piles into the back of collection trucks. This articulated loader does not require a Commercial Drivers License to operate, which will make staffing it use easier.

This addition to the Solid Waste Collections Fleet was approved the the City of Flagstaff's Fleet Management Committee. 
Financial Impact:
The Solid Waste Residential Section has budgeted funding in Fiscal Year 2022-2023 of $133,698 for the purchase of a Caterpillar 906 articulated loader in account 211-06-166-0641-0-4401.
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Enhance the organization's fiscal stability & increase efficiency & effectiveness.
  • Be an employer of choice through inclusive recruitment & by providing employees with the necessary tools, training, support & compensation. 
  • Deliver outstanding services to residents through a healthy, well maintained infrastructure system. 
Carbon Neutrality Plan
  • MM-2: Encourage sustainable consumption.
  • MM-3: Divert more waste from the landfill.
  • CR-1: Ensure all mitigation actions improve Flagstaff's ability to adapt to the future.
Regional Plan
  • Policy E & C.3.4. Invest in forest health and watershed protection measures. 
  • Policy E & C.6.2. Encourage all landowners and land management agencies to emphasize forest ecosystem restoration and catastrophic fire risk reduction for the lands under teir respective jurisdictions. 
Has There Been Previous Council Decision on This:
Empire Southwest, LLC holds a Local Government Purchasing Cooperative Contract #161534-01 with the City of Tucson Procurement Department, Public Sector to supply materials and/or services, which was awarded through a competitive and open procurement process. Empire Southwest, LLC is a dealer of Caterpillar equipment and the City has authority to enter into a Cooperative Purchase Contract to purchase the Caterpillar 906 articulated loader.
Cooperative Purchase Agreement
Exhibit A - Quote
Cat 906 picture in action
Exhibit B - Agency Contract


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