City Council Meeting - FINAL

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Meeting Date: 11/01/2022  
From: Gregory Conlin, Public Works Manager - Fleet Services

Consideration and Approval of Contract:  Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract.
  1. Approve a Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract.
  2. Authorize the City Manager to execute all necessary documents.
Executive Summary:
The Flagstaff Fire Department (FFD) is looking to purchase a 2023 Ford Expedition for assignment to a Battalion Chief position. FFD plans to rotate a 2000 Ford Expedition (F2010) out of front line service which currently has 149,115 miles on it. The new vehicle will be used in support of City Fire suppression operations and on assignment for out of district fire operations and training. The new vehicle will carry an extensive amount of equipment in support of these operations. Currently, there are no alternative fueled vehicles produced by manufacturers in the class of vehicles necessary to maintain the equipment needed by FFD. However, in support of the City's carbon neutrality goals, FFD chose a vehicle with a six (6) cylinder, 3.5 L Ecoboost engine as opposed to a eight (8) cylinder or diesel engine option. 
Financial Impact:
FFD has budgeted funding for this vehicle in Fiscal Year 2022-2023 for the purchase of F2010's replacement in the amount of $61,326.18

Most of these dollars have been carried forward from two (2) prior fiscal years in hopes that there would be an alternate fueled vehicle that would meet the service requirements. Unfortunately, FFD must act now in order to supply the required personnel with reliable and effective equipment. This purchase will be paid fully from account  001-03-051-0203-2-4401.
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
  • Serve the public by providing high quality customer service
  • Provide public safety services with resources, staff & training responsive to the community's needs. 
Carbon Neutrality Plan
DD-6: Proactively invest to protect Flagstaff's clean air status. Choosing a 3.5L Ecoboost  6 cylinder engine over a larger gas or diesel engine. 

Regional Plan
Policy E.2.I. Promote renewable energy sources that reduce demand upon fossil fuels and other forms of generation that produce waste. 
Policy PF.3.I Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served and monies available. 
Has There Been Previous Council Decision on This:
The City of Flagstaff Procurement department utilized cooperative purchase agreement 091521-NAF through Sourcewell in order to obtain the best pricing for the vehicle.
Cooperative Purchase Contract
Exhibit A - Quote
Exhibit B - Agency Contract


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