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| TITLE: |
| Consideration and Approval of Contract: Contract for Purchase of Materials/Services from Flagstaff Equipment Co., Inc. for one (1) Bobcat Telehandler Forklift for the Flagstaff Airport in the amount of $113,921.38 (plus applicable taxes). |
| STAFF RECOMMENDED ACTION: |
- Approve Contract for Purchase of Materials/Services from Flagstaff Equipment Co., Inc, for the purchase of one (1) Bobcat Telehandler Forklift for the Flagstaff Airport in the amount of $113,921.38 (plus applicable taxes); and
- Authorize the City Manager to execute all necessary documents.
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| Executive Summary: |
Snow and ice contaminants on runways, taxiways, and ramps pose a hazard for aircraft operating during periods of inclement weather. To address this, the Flagstaff Airport provides snow and ice control for the runways, taxiways, and ramps using specialized snow removal equipment. In 2020, the Flagstaff Airport purchased two (2) deicing material spreaders using FAA grant funding for the purposes of dispensing granular chemicals in efforts to address ice build up on the runways and taxiways.
The deicing material sacks weigh 2000 lb. and must to be loaded into the bed of the material spreaders. The telehandler forklift is used to unload the pallets of deicing materials off of shipment trucks, and then used to load the materials into the material spreaders. The purchase of this equipment has been approved by the Fleet Management Committee. This piece of equipment will be crucial in supporting the airport's Snow and Ice Control Plan (SICP).
The telehandler forklift will also be used to move, offload, and reposition attachments, plow blade edges, broom cores, and other equipment needed to support the snow removal equipment and snow and ice control operations. |
| Financial Impact: |
| The Airport Section has $115,000.00 budget capacity in the Operating Capital line item for fiscal year 2022-2023 in account 221-07-221-0882-0-4402. |
| Policy Impact: |
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| Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: |
| Priority Based Budget Key Community Priorities and Objectives
The purchase of this equipment would support PBB Key Community Priorities and Objectives by: Serving the public by providing high quality customer service, as well as providing effective management of and infrastructure for all modes of transportation through means of removing ice buildup on that airport runways and taxiways.
Carbon Neutrality Plan
Regional Plan
The purchase of this equipment supports the Flagstaff Regional Plan:Goal T.2. Improve transportation safety and efficiency for all modes.
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| Has There Been Previous Council Decision on This: |
| No. |
| Options and Alternatives: |
- Approve the purchase contract for one (1) Bobcat Telehandler Forklift from Flagstaff Equipment Co. Inc, in the amount of $113,921.38 (plus taxes); or
- Direct staff to rent a similar piece of equipment for a greater cost of approximately $3,500 per month; or
- Not approve the purchase.
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| Background/History: |
The Flagstaff Airport Operations team has researched various methods and equipment to assist with the unloading, repositioning, and loading of deicing materials used for snow and ice control operations. Due to the height of the material spreader vehicles, as well as the weight of the deicing materials, a telescoping (telehandler) forklift was chosen as the safest and most efficient piece of equipment. Staff rented a similar type of equipment for the 2021-2022 winter season and found it to be very effective.
In addition to being used for deicing materials, the telehandler was also used for moving and repositioning snow removal equipment attachments, replacement plow blade edges, broom core parts and other heavy parts and materials. Purchasing this equipment enables the airport to support critical snow and ice control operations. It also eliminates the need to rent a similar piece of equipment that is very costly and the availability is not guaranteed.
Purchasing Section posted an Invitation for Bids (IFB) solicitation for a Telehandler Forklift for Airport on the PlanetBids website September 16, 2022 and advertised the IFB in the Arizona Daily Sun on September 25, and October 2, 2022. There were two (2) bids received and opened electronically on October 6, 2022. A summary of the bids received are identified below. Flagstaff Equipment Co, Inc. was determined to be the lowest responsive and responsible bidder.
Flg Equipment Co. - $113,921.38
Technology International, Inc. - $300,850.00 |
| Key Considerations: |
| The purchase of this piece of equipment will support snow and ice control operations at the Flagstaff Airport. The purchase of this equipment will also support the Federal Aviation Administration's (FAA) required Snow and Ice Control Plan (SICP) of the Flagstaff Airport. Purchasing this piece of equipment will eliminate the need to rent a similar type of equipment every Winter season. |
| Expanded Financial Considerations: |
| None. |
| Community Benefits and Considerations: |
| The community benefit will be a greater impact to snow and ice control and snow equipment operations at the Flagstaff Airport. |
| Community Involvement: |
| None. |
| Expanded Options and Alternatives: |
| The alternative for purchasing this equipment is to have staff at the Flagstaff Airport attempt to rent a similar piece of equipment for the entire Winter season at a cost of approximately $3,500.00 a month. The availability and reliability of renting a similar piece of equipment is very concerning and could cause interruptions snow and ice control operations at the Flagstaff Airport. |
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