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CITY COUNCIL REGULAR MEETING AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

NOVEMBER 15, 2022
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.


All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Veterans Brain Health Awareness Day
 
6.   COUNCIL LIAISON REPORTS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Heritage Preservation Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two PROFESSIONAL appointments to terms expiring December 2024.
Make two HISTORIC PROPERTY OWNER appointments to terms expiring December 2025.
Make one AT-LARGE appointment to a term expiring December 2025.
 
8.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Professional Engineering Airport Planning Services Contract with Coffman and Associates for the Environmental Airside/Landside Documentation in the amount not to exceed $750,000. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Professional Planning Services Contract with Coffman & Associates for the Environmental Airside/Landside Documentation in the amount not to exceed $750,000 with a contract time of 365 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval of a Cooperative Purchase Contract:  Approve the Cooperative Purchase Contract for a Vacuum Excavator in the amount of $99,184.06 from Empire Southwest, LLC on a National Intergovernmental Purchasing Alliance cooperative purchase agreement (Contract #161534-01). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract for a Vacuum Excavator in the amount of $99,184.06 from Empire Southwest, LLC, on a National Intergovernmental Purchasing Alliance cooperative purchase agreement (Contract #161534-01); and  
  2. Authorize the City Manager to execute all necessary documents.
 
C.   Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with PFVT Motors, LLC DBA Peoria Ford for the purchase of One (1) 2022 Ford Expedition 4x4 in the amount of $57,139.93 through an Arizona State cooperative contract. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract to PFVT Motors, LLC DBA Peoria Ford for the purchase of One (1) 2022 Ford Expedition 4x4 in the amount of $57,139.93 through an Arizona State cooperative contract; and
  2. Authorize the City Manager to execute all necessary documents.
 
9.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Resolution No. 2022-51 and Ordinance No. 2022-27:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-19-00248 Updates to Zoning Code - Outdoor Lighting Standards" and an Ordinance of the City Council of the City of Flagstaff Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Outdoor Lighting Standards. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Adopt Resolution No. 2022-51
2) Read Ordinance No. 2022-27 
3) City Clerk reads Ordinance No. 2022-27 by title only (if approved above)
4) Adopt Ordinance No. 2022-27
 
B.   Consideration and Adoption of Ordinance No. 2022-28: An Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Section 10-90.40.030 Rural Floodplain Map, to change the map designation of approximately 7.76 acres of real property from Rural Floodplain to Urban Floodplain on eight parcels of land (APNs 101-01-020A, 101-01-020B, 101-28-005G, 101-28-005H, 101-28-005K, 101-28-013A, 101-28-013B, and 101-28-013D) located generally between W Forest Avenue and N San Francisco Street; providing for severability and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-28 by title only for the final time
2) City Clerk reads Ordinance No. 2022-28 by title only (if approved above)
3) Adopt Ordinance No. 2022-28
 
C.   Consideration and Adoption of Ordinance No. 2022-30:  An ordinance amending City Code to align City Code and industrial discharge permits with the language in Environmental Protection Agency (EPA) 40, and Code of Federal Regulations (CFR) 403. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-30 by title only for the final time
2) City Clerk reads Ordinance No. 2022-30 by title only (if approved above)
3) Adopt Ordinance No. 2022-30
 
D.   Consideration and Approval of Contract:  Approve Change Order No. 16 with Shephard Wesnitzer, Inc. in the amount of $151,200.00 and a 470 calendar day time extension for the Rio de Flag Flood Control Utility Relocation Design Services Contract. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve Change Order No. 16 with Shephard Wesnitzer, Inc. the amount of $151,200.00 and a 470 calendar day time extension for the Rio de Flag Flood Control Utility Relocation Design Services Contract; and
  2. Authorize the City Manager to execute the necessary documents.
 
10.   PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2022-32:   An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 12, Floodplains, Chapter 12-02, Stormwater Management Utility, by amending Section 12-02-002-0003, Schedule of Stormwater Management Utility Service Charges and Fees; providing for repeal of conflicting ordinances, severability, penalties, authority for clerical corrections, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 15, 2022 Council Meeting:
1) Open the Public Hearing
2) Read Ordinance No. 2022-32 by title only for the first time
3) City Clerk reads Ordinance No. 2022-32 by title only (if approved above)
At the November 29, 2022 Council Meeting:
4) Continue the Public Hearing
6) Read Ordinance No. 2022-32 by title only for the final time
7) City Clerk reads Ordinance No. 2022-32 by title only (if approved above)
8) Adopt Ordinance No. 2022-32
 
11.   REGULAR AGENDA
 
A.   Consideration and Adoption of Ordinance No. 2022-31:  An Ordinance of the City Council of the City of Flagstaff, abandoning approximately 5,237 square feet of public right-of-way at the northwest corner of Fountaine Street and Hoskins Avenue; providing for delegation of authority, repeal of conflicting ordinance, severability, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 15th, 2022 Council Meeting:
1) Read Ordinance No. 2022-31 by title only for the first time
2) City Clerk reads Ordinance No. 2022-31 by title only (if approved above)
At the December 6th, 2022 Council Meeting:
3) Read Ordinance No. 2022-31 by title only for the final time
4) City Clerk reads Ordinance No. 2022-31 by title only (if approved above)
5) Adopt Ordinance No. 2022-31
 
B.   Consideration and Adoption of Ordinance No. 2022-24:  an ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for the Milton Road and University Avenue Right-of-Way Project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 15, 2022, Council Meeting:
1) Read Ordinance No. 2022-24 by title only for the first time
2) City Clerk reads Ordinance No. 2022-24 by title only (if approved above)
At the December 6, 2022, Council Meeting:
3) Read Ordinance No. 2022-24 by title only for the final time
4) City Clerk reads Ordinance No. 2022-24 by title only (if approved above)
5) Adopt Ordinance No. 2022-24
 
C.   Consideration and Adoption of Resolution No. 2022-54:  A resolution adopting the 2023 Revised Stormwater Credit Manual. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-54 by title only for the final time
2) City Clerk reads Resolution No. 2022-54 by title only (if approved above)
3) Adopt Resolution No. 2022-54
 
D.   Consideration and Adoption of Resolution No. 2022-53:  A resolution approving the Second Amendment to the Intergovernmental/Third-Party Agreement between the City of Flagstaff, Coconino County and Paw Placement of Northern Arizona dba High Country Humane for Animal Sheltering Services Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-53 by title only
2) City Clerk reads Resolution No. 2022-53 by title only (if approved above)
3) Adopt Resolution No. 2022-53
 
E.   Consideration and Adoption of Resolution No. 2022-55:  A resolution of the City Council of the City of Flagstaff adopting the City Council Holiday Display Policy for the City of Flagstaff. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Consider and Read Resolution No.2022-55 by title only
2) City Clerk reads Resolution No. 2022-55 by title only (if approved above)
3) Consider and adopt Resolution No.2022-55
 
12.   DISCUSSION ITEMS
 
A.   Thorpe Park Annex Updated Concept Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
On October 25, 2022, a robust conversation was held with City Council providing detailed direction and feedback bringing forward this updated concept of Thorpe Park Annex for future approval.  
 
B.   Discussion regarding adult use marijuana retail sales. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Receive direction from Council regarding whether to allow adult use only marijuana retail sales to operate in Flagstaff.
 
13.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition to adopt Option 2 of the proposed culvert improvements at HWY 180 and Schultz Creek to complement the Schultz Creek detention basin and provide relief to flood-beleaguered and vulnerable neighborhoods and use available funds and strive for completion before the 2023 monsoon season to protect people and property Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
14.   PUBLIC PARTICIPATION
 
15.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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