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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

DECEMBER 6, 2022
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
 
             
1.  
CALL TO ORDER
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Regular Meeting of October 19, 2021, Regular Meeting of November 2, 2021, Regular Meeting of November 16, 2021, Work Session of November 30, 2021, Special Meeting (Executive Session) of October 25, 2022, Special Meeting (Executive Session) of November 1, 2022, Special Meeting (Executive Session) of November 8, 2022, and Special Meeting (Executive Session) of November 15, 2022. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the minutes of the City Council Regular Meeting of October 19, 2021, Regular Meeting of November 2, 2021, Regular Meeting of November 16, 2021, Work Session of November 30, 2021, Special Meeting (Executive Session) of October 25, 2022, Special Meeting (Executive Session) of November 1, 2022, Special Meeting (Executive Session) of November 8, 2022, and Special Meeting (Executive Session) of November 15, 2022.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
6.  
COUNCIL LIAISON REPORTS
 
7.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointment: Commission on Diversity Awareness. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring September 2023.
 
8.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Contract:  Contract for Purchase of Materials/Services from Flagstaff Equipment Co., Inc. for one (1) Bobcat Telehandler Forklift for the Flagstaff Airport in the amount of $113,921.38 (plus applicable taxes). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve Contract for Purchase of Materials/Services from Flagstaff Equipment Co., Inc, for the purchase of one (1) Bobcat Telehandler Forklift for the Flagstaff Airport in the amount of $113,921.38 (plus applicable taxes); and
  2. Authorize the City Manager to execute all necessary documents. 
 
B.   Consideration and Approval of Final: Request from TLC PC Golf, LLC, for Final Plat approval for Club Cabin Condominiums Unit 2 at the Estates at Pine Canyon Unit 1—a three-unit residential condominium subdivision on 10.88 acres at 3000 S. Clubhouse Circle. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Final Plat and authorize the Mayor to sign the Final Plat and City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
 
C.   Consideration and Approval of Contract:  Contract for Materials and Services to CTS Civil, LLC for grinding, hauling, and stockpiling green waste in the amount of $198,000.00. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Contract for Materials and Services with CTS Civil, LLC, for grinding, hauling, and stockpiling green waste in the amount of $198,000.00; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract: First Amendment to the Contract for Professional Services with Lancaster Leadership, LLC for On-Call Organizational Consulting, Facilitation and Training Services for an additional amount of $60,000. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the First Amendment to the Contract for Professional Services with Lancaster Leadership, LLC for On-Call Organizational Consulting, Facilitation and Training Services for an additional amount of $60,000; and
  2. Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Contract:  Contract for Services & Materials with Goble Sampson Assoc., Inc. for a MIOX Mixed Oxidant On-Site Generator in the amount of $60,127, plus taxes and fees. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Contract for Services & Materials with Goble Sampson Assoc., Inc. for a MIOX Mixed Oxidant On-Site Generator in the amount of $60,127, plus taxes and fees; and
  2. Authorize the City Manager to execute the necessary documents.
 
F.   Consideration and Approval of Contract:  Amendment to Cooperative Purchase Contract for Real Estate Appraisal Valuations with Landpro Valuation, LLC for additional work and cost in the amount of $14,000 related to property acquisitions for the Switzer Canyon Water Transmission Main Phase IV Project and a future trail connection. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Amendment to Cooperative Purchase Contract for Real Estate Appraisal Valuations with Landpro Valuation, LLC in the amount of $14,000 in addition to other fees and taxes for property acquisitions necessary for the Appraisal Services for Water Transmission Main Phase IV Projectt; and
  2. Authorize the City Manager to execute the necessary documents.
 
9.   ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2022-24:  an ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for the Milton Road and University Avenue Right-of-Way Project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-24 by title only for the final time
2) City Clerk reads Ordinance No. 2022-24 by title only (if approved above)
3) Adopt Ordinance No. 2022-24
 
B.   Consideration and Adoption of Ordinance No. 2022-31:  An Ordinance of the City Council of the City of Flagstaff, abandoning approximately 5,237 square feet of public right-of-way at the northwest corner of Fountaine Street and Hoskins Avenue; providing for delegation of authority, repeal of conflicting ordinance, severability, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2022-31 by title only for the final time
2) City Clerk reads Ordinance No. 2022-31 by title only (if approved above)
3) Adopt Ordinance No. 2022-31
 
C.   Consideration and Approval of Contract:  Construction Manager at Risk Construction Services Agreement with Eagle Mountain Construction, Inc. for the Beulah/University Roadway Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Construction Manager at Risk Construction Services Agreement with Eagle Mountain Construction for a Guaranteed Maximum Price of $19,010,333.00 and a contract duration of 850 calendar days; 
  2. Approve an Owner’s Contingency of $299,000.00, which is 1.55% of the Guaranteed Maximum Price; and
  3. Authorize the City Manager to execute the necessary documents.
 
10.   PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Resolution No. 2022-56: A Resolution of the Flagstaff City Council amending the Flagstaff Regional Plan 2030 to change the place type designation within a future suburban activity center (S16) from neighborhood scale to regional scale on Maps 21, 22, and 24; move the center point of a future suburban activity center (S16) north and east on Maps 21, 22, and 24; change the area type designation on Map 21 and 22 from Area in White and existing Rural/Future Suburban to Existing Employment for approximately 28 acres; and realign a future circulation road corridor on Map 25 generally located at 1120 W Purple Sage Trail; providing for severability, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-56 by title only
2) City Clerk reads Resolution No. 2022-56 by title only (if approved above)
3) Adopt Resolution No. 2022-56
 
11.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2022-57:  A resolution naming the Milligan House at the Discover Flagstaff Convention and Visitors Bureau administration facility the "Debbi L. Grogan Memorial CVB Conference Room." Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-57 by title only
2) City Clerk reads Resolution No. 2022-57 by title only (if approved above)
3) Adopt Resolution No. 2022-57
 
B.   Consideration and Adoption: Thorpe Park Annex Concept Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Adopt the concept for Thorpe Park Annex as currently designed.
 
C.   Consideration and Adoption of Ordinance No. 2022-33: an Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code Title 7, Health and Sanitation, Chapter 7-08, Extension and Reimbursement Agreements for the Construction of Water and Sewer Line, and Title 13, Engineering Design Standards and Specification for New Infrastructure, Chapter 13-09 Water, Sewer, and Other Underground Utilities, by amending the Reimbursement Agreement provisions to allow a longer maximum payback period; repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the December 6, 2022 Council Meeting:
1) Read Ordinance No. 2022-33 by title only for the first time
2) City Clerk reads Ordinance No. 2022-33 by title only (if approved above)
At the December 20, 2022 Council Meeting:
3) Read Ordinance No. 2022-33 by title only for the final time
4) City Clerk reads Ordinance No. 2022-33 by title only (if approved above)
5) Adopt Ordinance No. 2022-33
 
D.   Consideration and Adoption of Resolution No. 2022-59:  A resolution of the Flagstaff City Council, adopting the 2022 revisions to the Flagstaff Carbon Neutrality Plan Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-59 by title only
2) City Clerk reads Resolution No. 2022-59 by title only (if approved above)
3) Adopt Resolution No. 2022-59
 
E.   Consideration and Adoption of Ordinance No. 2022-34: Nuisance Vehicle Noise Ordinance Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the December 6, 2022 Council Meeting:
1) Read Ordinance No. 2022-34 by title only for the first time
2) City Clerk reads Ordinance No. 2022-34 by title only (if approved above)
At the December 20, 2022 Council Meeting:
3) Read Ordinance No. 2022-34 by title only for the final time
4) City Clerk reads Ordinance No. 2022-34 by title only (if approved above)
5) Adopt Ordinance No. 2022-34
 
12.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Timely Public Access to Traffic Study Data Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
B.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Traffic Calming in Boulder Pointe. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
13.   PUBLIC PARTICIPATION
 
14.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
15.   ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk                                             

    

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