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CITY COUNCIL REGULAR MEETING AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY
NOVEMBER 1, 2022		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
 
 
             
1.  
CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
 
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
 
A.   Consideration and Approval of Minutes: City Council Regular Meeting of September 21, 2021, Special Work Session/Town Hall of September 24, 2021, Combined Special Meeting/Work Session of September 28, 2021, Regular Meeting of October 5, 2021, Special Meeting (Executive Session) of September 13, 2022, Special Meeting (Executive Session) of September 20, 2022, and Special Meeting (Executive Session) of September 27, 2022. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the minutes of the City Council Regular Meeting of September 21, 2021, Special Work Session/Town Hall of September 24, 2021, Combined Special Meeting/Work Session of September 28, 2021, Regular Meeting of October 5, 2021, Special Meeting (Executive Session) of September 13, 2022, Special Meeting (Executive Session) of September 20, 2022, and Special Meeting (Executive Session) of September 27, 2022.
 
5.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
6.   PROCLAMATIONS AND RECOGNITIONS
 
A.   Proclamation: Nation's Finest 50th Anniversary
 
B.   Proclamation: Alzheimer's and Caregiver Month
 
C.   Proclamation: Native American Heritage Month
 
7.   COUNCIL LIAISON REPORTS
 
8.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Transportation Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring July 2023.
Make one appointments to a term expiring July 2025.
Make one appointment to a term for an FUSD Representative seat expiring November 2025.
Make one appointment to a term for a NAIPTA Representative seat expiring November 2025. 
 
B.   Consideration of Appointments:  Commission on Diversity Awareness. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring September 2023.
Make three appointments to terms expiring September 2025. 
 
9.   LIQUOR LICENSE PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Andrea Dahlman Lekowitz "GoPuff," 2001 E. Huntington Drive, Suite 1, Series 10 (beer and wine store), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Hold the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with no recommendation;
(3) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
10.  
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration and Approval of Letter of Intent: City of Peace Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the letter of intent. 
 
B.   Consideration and Approval of Letter of Support: Save Oak Flats Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the letter of support. 
 
C.   Consideration and Approval of Contract:  Cooperative Purchase Contract with Clark Equipment Company for one (1) Bobcat Toolcat in the amount of $71,896.48 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract #040319-CEC. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract for one (1) Bobcat Toolcat in the amount of $71,896.48 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC; and
  2. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Final Plat: RP4V, LLC and RP40, LLC request approval of the Final Condominium Plat for Rio Homes Unit 4 Multi-Family (PZ-19-00019-09), a 40-unit multi-family residential condominium subdivision. The 3.71-acre site is located at 1221 E. Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO).  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
 
E.   Consideration and Approval of Final Plat: RP4V, LLC and RP40, LLC request approval of the Final Plat for Rio Homes Unit 4 Multi-Family, a 6-unit multi-family residential townhome subdivision (PZ-19-00019-08). The 5.1-acre site is located at 1221 East Emma Drive in the MR, Medium Density Residential Zone, and has a Resource Protection Overlay (RPO). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation. 
 
F.   Consideration and Approval of Contract:  Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve a Cooperative Purchase Contract with 72 Hour, LLC d/b/a National Auto Fleet Group for the purchase of One (1) New/Unused 2023 Ford Expedition in the amount of $61,326.18 through a Sourcewell cooperative contract.
  2. Authorize the City Manager to execute all necessary documents.
 
G.   Consideration and Approval of Contract:  Approve Amendment One of the Professional Services Contract with Arizona Water Buffalo, LLC with additional compensation not to exceed $57,465 for a total contract amount of $107,415 for Water Services Consulting Services. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1.  Approve Amendment One of the Professional Services Contract with Arizona Water Buffalo, LLC with additional compensation not to exceed $57,465 for a total contract amount of $107,415 for Water Services Consulting Services; and
  2. Authorize the City Manager to execute the necessary documents.
 
H.   Consideration and Approval of Contract: Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698 on a National Intergovernmental Purchasing Alliance cooperative purchase agreement with the City of Tucson. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with Empire Southwest, LLC for a Caterpillar 906 articulated loader in the amount of $133,698; and
  2. Direct the City Manager to execute the necessary documents.
 
11.   PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2022-28: An Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Section 10-90.40.030 Rural Floodplain Map, to change the map designation of approximately 7.76 acres of real property from Rural Floodplain to Urban Floodplain on eight parcels of land (APNs 101-01-020A, 101-01-020B, 101-28-005G, 101-28-005H, 101-28-005K, 101-28-013A, 101-28-013B, and 101-28-013D) located generally between W Forest Avenue and N San Francisco Street; providing for severability and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 1, 2022, Council Meeting:
1) Read Ordinance No. 2022-28 by title only for the first time
2) City Clerk reads Ordinance No. 2022-28 by title only (if approved above)
At the November 15, 2022, Council Meeting:
3) Read Ordinance No. 2022-28 by title only for the final time
4) City Clerk reads Ordinance No. 2022-28 by title only (if approved above)
5) Adopt Ordinance No. 2022-28
 
B.   Consideration and Adoption of Resolution No. 2022-51 and Ordinance No. 2022-27:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-19-00248 Updates to Zoning Code - Outdoor Lighting Standards" and an Ordinance of the City Council of the City of Flagstaff Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Outdoor Lighting Standards. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 1, 2022, Council Meeting:
1) Read Resolution No. 2022-51 by title only for the first time
2) City Clerk reads Resolution No. 2022-51 by title only (if approved above)
3) Read Ordinance No. 2022-27 by title only for the first time
4) City Clerk reads Ordinance No. 2022-27 by title only (if approved above)
At the November 15, 2022, Council Meeting:
5) Adopt Resolution No. 2022-51
6) Read Ordinance No. 2022-27 
7) City Clerk reads Ordinance No. 2022-27 by title only (if approved above)
8) Adopt Ordinance No. 2022-27
 
12.   REGULAR AGENDA
 
A.   Consideration and Approval of Contract:  Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Professional Engineering Services Contract with Burgess & Niple, Inc. in the amount of $716,401.00 for the Butler-Fourth Improvements Project with a contract duration of 300 calendar days; and
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Adoption of Ordinance No. 2022-30:  An ordinance amending City Code to align City Code and industrial discharge permits with the language in Environmental Protection Agency (EPA) 40, and Code of Federal Regulations (CFR) 403. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 1, 2022 Council Meeting:
1) Read Ordinance No. 2022-30 by title only for the first time
2) City Clerk reads Ordinance No. 2022-30 by title only (if approved above)
At the November 15, 2022 Council Meeting:
3) Read Ordinance No. 2022-30 by title only for the final time
4) City Clerk reads Ordinance No. 2022-30 by title only (if approved above)
5) Adopt Ordinance No. 2022-30
 
C.   Consideration and Adoption of Resolution No. 2022-50:  A resolution of the Flagstaff City Council adopting the Active Transportation Master Plan Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-50 by title only
2) City Clerk reads Resolution No. 2022-50 by title only (if approved above)
3) Adopt Resolution No.2022-50
 
D.   Consideration and Adoption of Resolution No. 2022-52:  A Resolution of the Flagstaff City Council, requiring that new construction and major renovation of all city-owned, non-housing section, occupied facilities achieve emissions-neutral operations, and that these same facilities shall be designed to support one or more functions of a “community resilience hub” to support vulnerable community members during disruptive events, and that in the event that a city-owned building or property is being vacated by the city, that the housing section first have the opportunity to evaluate the property and determine the feasibility of re-purposing or developing in a manner that supports increasing the number of available and affordable housing units, and repealing Resolution no. 2014-09. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2022-52 by title only
2) City Clerk reads Resolution No. 2022-52 by title only (if approved above)
3) Adopt Resolution No. 2022-52
 
E.   Consideration and Adoption of Ordinance No. 2022-29:  An ordinance of the City Council of the City of Flagstaff, amending section 1-07-001-0005, Salaries, of the Flagstaff City Code, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the November 1, 2022 Council Meeting:
1) Read Ordinance No. 2022-29 by title only for the first time
2) City Clerk reads Ordinance No. 2022-29 by title only (if approved above)
At the November 15, 2022 Council Meeting:
3) Read Ordinance No. 2022-29 by title only for the final time
4) City Clerk reads Ordinance No. 2022-29 by title only (if approved above)
5) Adopt Ordinance No. 2022-29
 
13.   DISCUSSION ITEMS
 
A.   Snow Readiness and Operations Update- PROSE / Public Works Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Discussion of the upcoming winter season preparations and parking restrictions. This discussion item is informational only. 
  - Public Works Streets Section snow operations
  - Parks Section snow operations
  - Parking and community impacts
 
B.   Discussion on Stormwater Credit Manual Revisions Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends accepting the proposed revisions to the Stormwater Credit Manual and seeks direction from City Council to formalize those revisions.
 
C.   Discussion of potential Holiday Display Policy Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Discussion and direction to staff regarding potential establishment by resolution of a holiday display policy.
 
14.   PUBLIC PARTICIPATION
 
15.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
16.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.


__________________________________________
Stacy Saltzburg, MMC, City Clerk                                             

    

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