City Council Work Session


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  6.       
Meeting Date: 11/10/2020  
Co-Submitter: Shane Dille From: Sarah Langley, Management Analyst

TITLE
PBB Final Priorities and Objectives
STAFF RECOMMENDED ACTION:
Give feedback on and approve edits to the PBB budget objectives in order to incorporate public input received through the PBB Community Input Survey.
EXECUTIVE SUMMARY:
In May of 2019, the City of Flagstaff embarked on a journey to implement Priority Based Budgeting (or PBB). PBB is a leading best practice in municipal government budgeting and allows cities to re-envision how they utilize their budgets. Specifically, PBB enables cities to measure investments in priorities, create programmatic insights, and identify opportunities for future action. PBB also offers an array of opportunities for public engagement in the city’s budgeting process.
 
In order to achieve greater public involvement in the City’s budgeting process, the PBB Project Team conducted a PBB Community Input survey to create an opportunity for Flagstaff community members to provide their feedback and input on the PBB budget objectives. Specifically, the survey allowed Flagstaff community members to suggest edits to existing objectives or suggest new objectives to be added. City staff will present the key themes that emerged from the survey, as well as suggested edits to the PBB budget objectives that would work to incorporate this public input. The key themes from the survey, as well as a presentation that outlines the suggested edits, can be found as attachments in the agenda packet.
 
After the PBB budget objectives are approved by Council, staff and Peer Review teams will utilize the approved objectives to score each of the City’s programs. This scoring data can then be used to further guide budgetary decision-making and prioritize programs based on their alignment with Flagstaff’s Key Community Priorities and Objectives. 
INFORMATION:

Has there been previous council decision on this topic?

  • At the January 16, 2019, Council Budget Retreat, staff presented the topic of High Performing Government. This included consideration for changing budget processes to a priority-based system. 
  • At the April 2019 Council Budget Retreat, staff presented a budget which included funding for Priority Based Budgeting.
  • At the May 2019 Council Meeting, Council approved the Sole Source License and Host Agreement with Resource Exploration, LLC for Priority Based Budgeting.
  • At the September 2019 Council Retreat, Council provided input on the PBB Priorities and Objectives.
  • At the October 2019 Council Meeting, Council provided further input on the PBB Priorities and Objectives and agreed upon a final version.
  • At the December 2019 Council Meeting, Council heard an update on the progress of implementing PBB, specifically focusing on the Program Inventory and Program Costing phases.
  • At the January 2020 Council Meeting, Council heard an update on the progress of implementing PBB, specifically focusing on the Program Scoring phase.
  • At the February 2020 Budget Retreat, Council heard an overview of the online PBB tools that would be available for future use in analyzing Flagstaff’s PBB data.
  • At the August 2020 Council Meeting, Council heard an initial overview of the PBB Public Engagement Plan.
  • At the September 2020 Council Meeting, Council was presented with more detail on the PBB Public Engagement Plan and directed staff to proceed with the PBB Community Input Survey to gather public input on the PBB budget objectives.

Attachments
Presentation
Council Approved Priorites and Objectives Sept 22 Update
Key Themes from Survey
Neighborhood Map


    

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