City Council Meeting - FINAL

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Meeting Date: 11/03/2020  
Co-Submitter: Mark Wilson From: Jerry Bills, Deputy Fire Chief

Consideration and Approval of Contract: Approve the Contract to Crandell Research Solutions for Regional Fire Officer Training
  1. Approve the Contract with Crandell Research Solutions in the amount of $116,100; and
  2. Authorize the City Manager to execute the necessary documents.
Executive Summary:
This contract is funded by the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA), 2019 Assistance to Firefighter Grant (AFG) grant to provide Fire Officer One education to the Greater Flagstaff Regions Fire fighters. This agreement is accompanying the Intergovernmental Agreement (IGA) that provides for partner participation in this education. Total cost of the training is $116,100, the grant pays $104,490 (90%), and the match is $11,610 (10%).  The $11,610 (10%) match will be split between all of the partnering agencies.
Financial Impact:
The Budget team has approved the 10% match, and our partners are in agreement as well. The cost shared by all for this purchase is $11,610. This grant is budgeted in the General Fund, Fire Grant Section for $735,000 (account number 001-03-052-6152-2-4354).
Policy Impact:
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Provide public safety with the resources, staff, and training to respond to community needs

Deliver outstanding services to residents through a healthy, well maintained infrastructure system

Regional Plan
Work across all government operations and services to prepare for the impacts of natural and human caused hazards.
Has There Been Previous Council Decision on This:
Council approved the Grant Agreement from the Assistance to Firefighter Grant Program on 9/16/2020.
An IGA is accompanying this request providing for the Greater Flagstaff Regional (GFR) Partners participation.
Options and Alternatives:
1. Approve the agreement
2. Not Approve the agreement.
This would take current GFR training with Blue Card and allow for Fire Officer 1 to be added while attending in town. If our membership attempted to get Fire Officer 1 certified (which is only one component of this training) they would have to look out of State. Between TLM (per diem, travel, and lodging costs) costs and paying an average of $650 per student for out of state tuition, this would average out to about $144,000. This is $116,100 for the instructors to come to our location which includes their TLM, expertise, one on one coaching, access to all their materials for current and future trainings and is still cheaper than sending our teams out of town. By having eight (8) train-the-trainers available to the GFR we will save on all future costs associated with members wanting to become certified through this specific training method.    

Purchasing staff reviewed and approved the purchase as a sole source. The training provided is a customized training designed for the City of Flagstaff Fire Division's specific training needs and is only available through Crandall Research Solutions.
Community Benefits and Considerations:
All of the Greater Flagstaff Regional Partners' Fire Officers will be trained to a Fire Officer 1 level increasing safety and management capability of difficult in situations emergency and nonemergency events.
Community Involvement:
The Region will recognize a higher level of professionalism amongst all fire departments and their members.
Service Agreement
Exhibit A


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