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DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

DECEMBER 1, 2020
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
3:00 P.M.
ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.

AGENDA
 
             
1.  
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.  
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Indigenous Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two appointments to terms expiring in December 2021.
Make two appointments to terms expiring in December 2022.
Make three appointments to terms expiring in December 2023.
Make three appointments to ex-officio members from the Indigenous Peoples Advisory Council. 
 
6.   LIQUOR LICENSES PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  Theresa June Morse "FLG Terroir," 17 N. San Francisco St. #2A, Series 10 (beer and wine store), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
 
7.   CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration of Appointment:  Magistrate for the Flagstaff Municipal Court.
 
Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Magistrate appointment.
 
B.   Consideration and Approval of Contract:  Approve a cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing the National Cooperative Purchasing  Alliance (NCPA) Contract (Contract # 05-20). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1. Approve the amendments made to the contract with Passport Labs Inc., including the extension of the contract at the discounted rate for parking software and services in an amount not-to-exceed $140,329.92 over a four year contract period, identified as Years 4,5,6 and 7:
  • Annual Breakdown
  • Year 4  $32,558.20
  • Year 5  $34,186.11
  • Year 6  $35,895.42
  • Year 7  $37,690.19
2. Approve the changes to the language of the contract to include an overlap of services from Nupark during the implementation of Passport.
3. Authorize the City Manager to execute the necessary documents.
 
8.   ROUTINE ITEMS
 
A.  
Consideration and Approval: Artist's contract for the downtown library entry project with Jones Studio, Inc. for $75,000.
Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the artist's contract for the downtown library entry project with Jones Studio, Inc. for $75,000.
  2. Authorize the City Manager to execute the necessary documents.
 
B.   Consideration and Approval: Artist contract for design services for the Downtown Connection Center with Haddad|Drugan LLC for $25,000. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve artist contract for design services for the Downtown Connection Center with Haddad|Drugan LLC for $25,000.
  2. Authorize the City Manager to execute all necessary documents.
 
C.   Consideration and Approval: Red Gap Ranch Grazing Lease with Bar T Bar Ranch Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Grazing Lease with Bar T Bar (-T-) Ranch and authorize the City Manager to execute the contract.
 
D.   Consideration and Approval of Preliminary Plat
TLC PC Land Investors LLC requests Preliminary Plat approval for The Estates at Pine Canyon Pine Bluff located at 2080 E. Del Rae Dr., a single-family home subdivision on 17.5 acres in the R1 (Single Family Residential) Zone.
Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (6-1 in favor), approve the Preliminary Plat.
 
E.   Consideration and Adoption of Ordinance No. 2020-31:  An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Engineering and Capital Improvements Division in City Code. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-31 by title only for the final time
2) City Clerk reads Ordinance No. 2020-31 by title only (if approved above)
3) Adopt Ordinance No. 2020-31
 
F.   Consideration and Adoption of Ordinance No. 2020-32:  An ordinance of the City Council of the City of Flagstaff, changing the name of Agassiz Street to W C Riles; providing for severability, authority for clerical corrections, and establishing an effective date Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Ordinance No. 2020-32 by title only for the final time
2) City Clerk reads Ordinance No. 2020-32 by title only (if approved above)
3) Adopt Ordinance No. 2020-32
 
9.   REGULAR AGENDA
 
A.   Consideration and Adoption of Resolution No. 2020-64:  A resolution adopting the Water Conservation Strategic Plan. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-64 by title only
2) City Clerk reads Resolution No. 2020-64 by title only (if approved above)
3) Adopt Resolution No. 2020-64
 
B.   Consideration and Adoption of Resolution No. 2020-65: A resolution authorizing the execution of a Development Agreement Amendment between Miramonte Presidio, LLC and the City of Flagstaff related to the development of approximately 2.77 acres of real property located 2940 South Woody Mountain Road (Presidio in the Pines Development Agreement Amendment). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
1) Read Resolution No. 2020-65 by title only
2) City Clerk reads Resolution No. 2020-65 by title only (if approved above)
3) Adopt Resolution No. 2020-65
 
C.   Consideration and Approval of Contract: Change Order No. 14 with Shephard Wesnitzer, Inc. in the amount of $374,135.00 and add 180 calendar days for the Rio de Flag Flood Control Utility Relocation design services contract Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve Change Order No. 14 with Shephard Wesnitzer, Inc. the amount of $374,135.00.
  2. Add 180 calendar days to the design services contract
  3. Authorize the City Manager to execute the necessary documents.
 
D.   Consideration and Approval of Contract: Approve the Real Estate Purchase and Sale Agreement between the City of Flagstaff and Allen T. Ginsberg for the purchase of 424 East Butler Avenue (104-01-023) for the purpose of public right-of-way for the Lone Tree Overpass project.  The property consists of a Single Family Dwelling and approximately .82 acres on the Northwest corner of South Colorado Street and East Butler Avenue. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the Real Estate Purchase and Sales Agreement between the City of Flagstaff and Allen T. Ginsberg; and, authorize the City Manager to execute all necessary documents to fulfill the intent of this Purchase and Sales Agreement.
 
10.  
COUNCIL LIAISON REPORTS
 
11.   CITY MANAGER REPORT
 
12.   COVID-19 UPDATES
 
A.   Discussion and Possible Action: City's Re-Entry Plan Click this link to view Agenda Item
 
13.   INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
14.   ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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