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1.
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CALL TO ORDER
Councilmember Sweet called the meeting of the Flagstaff City Council held October 17, 2023, to order at 3:06 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2.
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Roll Call
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
PRESENT:
MAYOR DAGGETT (arrived at 3:48 p.m.)
VICE MAYOR ASLAN (virtually)
COUNCILMEMBER HARRIS (arrived at 3:35 p.m.)
COUNCILMEMBER HOUSE
COUNCILMEMBER MATTHEWS (virtually)
COUNCILMEMBER MCCARTHY (virtually)
COUNCILMEMBER SWEET |
ABSENT:
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Others present: City Manager Greg Clifton; City Attorney Sterling Solomon. |
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3.
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PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Council and audience recited the pledge of allegiance, Councilmember House read the Mission Statement of the City of Flagstaff, and Councilmember Matthews read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4.
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PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5.
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COUNCIL LIAISON REPORTS |
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6.
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APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. |
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Consideration of Appointments: Library Board
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Mayor Daggett's appointment was postponed to the next Council meeting. |
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Moved by Councilmember Khara House, seconded by Councilmember Jim McCarthy to appoint Lisa Ganey to a term expiring November 2026.
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Vote: 5 - 0 |
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B. |
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Consideration of Appointments: Parks and Recreation Commission.
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Moved by Councilmember Khara House, seconded by Councilmember Lori Matthews to appoint Sandy Heath to a term expiring August 2024.
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Vote: 5 - 0 |
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C. |
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Consideration of Appointments: Housing Commission
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Moved by Councilmember Lori Matthews, seconded by Councilmember Jim McCarthy to appoint Kevin Dobbe to a term expiring September 2026.
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Vote: 5 - 0 |
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7.
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LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council. |
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Vice Mayor Aslan opened the public hearing on both items.
Lieutenant Kevin Sapp introduced the two applications noting no concerns.
Applicant addressed council explaining that it is a private transfer of ownership which facilitated the need for the new liquor license for the businesses.
There being no public comment, Vice Mayor Aslan closed the public hearing. |
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Moved by Councilmember Khara House, seconded by Councilmember Miranda Sweet to forward the applications to the State with a recommendation for approval.
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Vote: 5 - 0 |
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A. |
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Consideration and Action on Liquor License Application: Steven David Dunsire, "Oregano's Pizza Bistro," 980 Country Club Drive, Series 12 (restaurant), New License.
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B. |
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Consideration and Action on Liquor License Application: Steven David Dunsire, "Oregano's Pizza Bistro," 1061 S. Plaza Way, Suite C, Series 12 (restaurant), New License.
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8.
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CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
Vice Mayor Aslan requested Item 8G be pulled for discussion.
Councilmember Matthews requested Items 8C and 8F be pulled for discussion.
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Moved by Councilmember Khara House, seconded by Councilmember Miranda Sweet to approve the Consent Agenda as posted with the exception of 8C, 8F, and 8G.
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Vote: 5 - 0 |
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A. |
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Consideration and Ratification of Grant Agreement: Ratify Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the construction of a Snow Removal Equipment Building (SREB).
Ratify the Grant Agreement with the Federal Aviation Administration for the Airport Snow Removal Equipment Building for grant funds in the amount of $4,426,783.
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B. |
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Consideration and Ratification of Contract: Approve and Ratify the Design Phase Services Contract with PCL Construction, Inc. in the amount of $499,522, for the design of the Rio De Flag Water Reclamation Facility Solids Improvements Project.
- Approve and ratify the Design Phase Services Contract with PCL Construction, Inc. in the amount of $499,552, for the design of the Rio De Flag Water Reclamation Facility Solids Improvements Project; and
- Approve a contract allowance of $74,933, which is 15% of the contract amount; and
- Authorize the City Manager to execute the necessary documents.
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C. |
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Consideration and Approval of Contract: Cooperative Purchase Contract with Courtesy Chevrolet for the purchase of five (5) fully electric 2024 Chevrolet 1500 Silverado Crew Cab pickup trucks in the amount of $428,098.17.
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Moved by Councilmember Lori Matthews, seconded by Vice Mayor Austin Aslan to approve the Cooperative Purchase Contract with Courtesy Chevrolet for the purchase of five (5) fully electric 2024 Chevrolet 1500 Silverado Crew Cab pickup trucks in the amount of $428,098.17 and authorize the City Manager to execute the necessary documents.
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Vote: 5 - 0 |
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D. |
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Consideration and Approval of Contract: Non-Federal Preliminary Design Reimbursable Agreement Between the US Department of Transportation Federal Aviation Administration and City of Flagstaff, Flagstaff Pulliam Airport
- Approve the Reimbursable Agreement with the Federal Aviation Administration for the evaluation of possible impacts to FAA equipment (Automated Surface Observation Station and Surface Weather System) by the construction of the Airport Snow Removal Equipment Building in the amount of $67,152.45; and
- Authorize the City Manager to execute the necessary documents.
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E. |
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Consideration and Approval of Contract: Cooperative Purchase Contract with PFVT Motors, Inc. (DBA Peoria Ford) for the purchase of two Ford Mustang Mach-E Electric Vehicles in the amount of $106.412.58.
Approve the Cooperative Purchase Contract with PFVT Motors, Inc. (DBA Peoria Ford) for two Ford Mustang Mach-E Electric Vehicles in the amount of $106,192.58; andAuthorize the City Manager to execute the necessary documents.
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F. |
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Consideration and Ratification of Contract: Cooperative Purchase Contract with Don Sanderson Ford, Inc. in the amount of $80,137.68 for a Ford F-150 Lightning EV Truck.
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Moved by Councilmember Lori Matthews, seconded by Councilmember Miranda Sweet to approve and ratify the Cooperative Purchase Contract with Don Sanderson Ford, Inc. in the amount of $80,137.68 for a Ford F-150 Lightning EV Truck; and authorize the City Manager to execute the necessary documents.
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Vote: 5 - 0 |
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G. |
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Consideration and Approval of Contract: Cooperative Purchase Contract with Pride Outfitters, LLC to upfit/outfit emergency equipment on four patrol vehicles in an amount not to exceed $88,000.
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Moved by Councilmember Khara House, seconded by Councilmember Miranda Sweet to approve the Cooperative Purchase Contract with Pride Outfitters, LLC for the upfit/outfit emergency equipment on four patrol vehicles in an amount not to exceed $88,000; and authorize the City Manager to execute the necessary documents.
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Vote: 5 - 0 |
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9.
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ROUTINE ITEMS |
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A. |
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Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, Transaction Privilege Tax, Insufficient Funds and Library Write-offs: Delinquency and Uncollectible Accounts for Fiscal Year 2022-23.
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Moved by Vice Mayor Austin Aslan, seconded by Councilmember Miranda Sweet to approve the write-off of delinquent and uncollectible Municipal Services accounts, Miscellaneous Account Receivables, Transaction Privilege Tax accounts and Insufficient Funds in the combined amount of $76,462.86 and Library account balances in the amount of $1,158,567.03.
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Vote: 7 - 0 - Unanimously |
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10.
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REGULAR AGENDA |
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A. |
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Consideration and Approval of Amendment to Contract No. 2019-03: Amend Contract 2019-03 between the City of Flagstaff and Housing Solutions of Northern Arizona for the City of Flagstaff Community and Employer Assisted Housing Programs to accommodate recommended changes to the program guidelines and provide an additional one-year term.
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Moved by Councilmember Khara House, seconded by Councilmember Miranda Sweet to approve the recommended Amendment 2 for the City of Flagstaff Employer Assisted Housing (EAH) and Community Homebuyer Assistance Program (CHAP).
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Vote: 7 - 0 - Unanimously |
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B. |
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Consideration and Adoption of Ordinance No. 2023-24: An ordinance amending hours of use for City Parks and the hours for lighting of sport courts within City Parks.
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Moved by Councilmember Khara House, seconded by Vice Mayor Austin Aslan to read Ordinance No. 2023-24 by title only for the first time.
Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Austin Aslan to amend the motion to add that pickleball courts do not have lighting but the lighting remains as proposed for all other courts.
Motion to amend withdrawn by Councilmember McCarthy and supported by Vice Mayor Aslan.
Moved by Councilmember Jim McCarthy to amend the motion to add that parks will open at sunrise or 8:00 a.m. whichever is later.
Motion failed for lack of a second.
ORIGINAL MOTION:
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Vote: 7 - 0 - Unanimously |
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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING CITY CODE TITLE 8, PUBLIC WAYS AND PROPERTY, CHAPTER 11, POLICIES REGARDING USE OF MUNICIPAL PARKS, SECTION 8-11-001-0005, USE BY THE GENERAL PUBLIC/HOURS OF USE; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE |
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C. |
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Consideration and Adoption of Ordinance No. 2023-23: An ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for a fiber network as a betterment to the Rio de Flag Flood Control Project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date.
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Moved by Councilmember Khara House, seconded by Councilmember Jim McCarthy to read Ordinance No. 2023-23 by title only for the first time.
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Vote: 7 - 0 - Unanimously |
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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AUTHORIZING THE ACQUISITION OF REAL PROPERTY INTERESTS FOR A FIBER NETWORK AS A BETTERMENT TO THE RIO DE FLAG FLOOD CONTROL PROJECT; PROVIDING FOR DELEGATION OF AUTHORITY, REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
A break was held from 4:56 p.m. through 5:14 p.m. |
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11.
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DISCUSSION ITEMS |
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A. |
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Update on the Downtown Vision and Action Plan: The Vision & Action Plan will identify priorities and initiatives to guide improvements in Downtown Flagstaff over the next five to ten years.
Terry Madeksza, Executive Director for the Flagstaff Downtown Business Alliance (FDBA), will provide an update on the process and status for the Downtown Vision and Action Plan. The desired outcome of this update is to inform City Council on where in the process the Downtown Vision and Action Plan is, the intended scheduled to complete the Plan, and to provide opportunity for feedback.
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B. |
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Discussion of the Wildland Fire Mitigation and Management Commission Report
Discussion Only
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12.
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FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. |
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Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Add New Priorities to the Carbon Neutrality Plan
Council direction.
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There was requisite Council support to move the item forward to a future agenda for discussion. |
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13.
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PUBLIC PARTICIPATION |
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14.
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INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS |
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15.
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ADJOURNMENT
The Regular Meeting of the Flagstaff City Council held October 17, 2023, adjourned at 7:30 p.m. |