Print Minutes Return
OCTOBER 18, 2023
             4:00 P.M.

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Notification at least 48 hours in advance will enable the City to make reasonable arrangements.

The meeting recording is available on the city's website
Call to Order
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2. Roll Call
NOTE: One or more Commission Members may be in attendance telephonically or by other technological means.
Emily Dale, Chair
Shelli Dea, Vice-Chair
Abbey Buckham
Alycia Hayes
Duffie Westheimer
Amy Horn

Bernadette Burcham

The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
  Abbey Buckham read land acknowledgment.
4. Public Comment

At this time, any member of the public may address the Commission on any subject within their jurisdiction that is not scheduled before the Commission on that day. Due to Open Meeting Laws, the Commission cannot discuss or act on items presented during this portion of the agenda. To address the Commission on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.
  No Public Comment.
Approve the minutes of the September 20, 2023 Heritage Preservation Commission
Emily Dale: Do we have a motion to approve or corrections that need to be made to last month's minutes?

Duffie Westheimer: Stated that she had corrections that need be made to last month's minutes. Duffie Westheimer asked where the stucco would be applied, not how. Emily Dale's question about the current sign should use the term "repainted" instead of "go back." Further clarification is needed on Mark Reavis' response to how many buildings have been demolished and will need to be demolished for the Lone Tree Overpass project. The draft minutes state that materials from the demolished building were "accepted." This statement could be more clear.
  Moved by Duffie Westheimer, seconded by Abbey Buckham To approve the minutes of the September 20, 2023 Heritage Preservation Commission with the amendment that corrections highlighted by Duffie Westheimer are rectified.
  Vote: 6 - 0
A. 820 W Aspen Ave ADU Garage Conversion
Address:  820 W Aspen Ave
Assessor's Parcel Number:  100-15-005
Property Owner:  Jerry & Roabie Johnson
Applicant:  Paul Wm Moore, Architect
City Staff:  Mark Reavis, HPO

Approve an ADU conversion of a previously modified garage with a 96 square foot bathroom addition. 
RECOMMENDED MOTIONS: Approve a Certificate of Appropriateness for the conversion of an existing modified garage into an Accessory Dwelling Unit (ADU) addressed at 820 W Aspen Ave.


The Historic Preservation Commission (HPC) for “Certificate of Appropriateness may:
(1) Approve per the staff recommended motion
– or –
(2) The Commission could request modifications to the proposal and include them as conditions of approval – or –
(3) Continue the HPC review to a date certain and ask the applicant to come back with a modified proposal that meets those conditions – or -
(4) Deny Certificate of Appropriateness and require Certificate of Economic Hardship or submittal of an alternative design that meets all Townsite Overlay Requirements.
Improvements to the home were reviewed in 2018 and approved, nothing on the garage.
Mark Reavis: Introduced project and applicant.

Duffie Westheimer: What will be the utilities? Will they come from the same meter as the house or will it be separate? Will they all be on the same bill or will there be two bills?

Roabie Johnson: Stated that they had the contractors route the water and electricity out to the garage in anticipation of this project. There is one meter currently for both electricity and water.

Emily Dale: General question for Mark Reavis. Inquired about why accessory dwelling units appear to be increasing in popularity.

Mark Reavis: Believes it is logical that garages with access issues create an opportunity to provide cost effective, quality housing. Costs are primarily associated with the plumbing and other utilities that go into it. creates a denser, more walkable neighborhood.

Shelli Dea: suggested there may be more ADUs because recent code changes may encourage ADUs in the Flagstaff because of its ability to increase housing availability.

Emily Dale: Asked if the last page of the application is the planned color scheme.

Mark Reavis: Clarified that it indicates what they went through on the design of the house. They are showing that the architect included what they had done in the past on making their house look better and representing the compatibility of their house. They also put adjacent houses to provide the context of the neighborhood.

Emily Dale: Responded by asking if colors have been picked out yet?

Roabie Johnson: Explained that the color and lighting will match the existing home.

Emily Dale: Asked Mark Reavis if they will be working with the applicant on colors.

Mark Reavis: Stated that they do not often get involved with paint colors, but does ask for compatibility within the context of the neighborhood, which the architect has shown quite well.

Duffie Westheimer: Asked for an explanation of a colored photo on one of the pages of the application.

Mark Reavis: Stated that the photo is a district map. Light tan represents the Townsite Historic District and pink is the Townsite Overlay.
  Moved by Duffie Westheimer, seconded by Amy Horn To approve a Certificate of Appropriateness for the conversion of an existing modified garage and addition into an Accessory Dwelling Unit (ADU) addressed at 820 W Aspen Ave.
  Vote: 6 - 0
A. Potential Change for 2024 Commission Schedule
Discuss the possibility of switching regular meeting dates to the 1st Wednesday of the month in 2024 to allow the Transportation Commission meetings to be better sequenced with the Bicycle and Pedestrian Advisory Committees and the Beautification and Public Art Commission.
Sara Dechter: Explained that the Transportation Commission, which meets on the first Wednesday of every month, is encountering sequencing issues because the work they do involves hearing from the Beautification and Public Arts Commission, Bicycle Advisory Committee, and Pedestrian Advisory Committee before considering items. Because the Transportation Committee meets the first Wednesday of the month and those committees meet after, they are sometimes having trouble moving things along expeditiously. The committee is requesting that Heritage Preservation Commission switches Wednesdays beginning in 2024. This will require Mark Reavis drafting a new schedule for HPC application submission deadlines.

Emily Dale: Asked if there would be a December 20, 2023 meeting and January 6, 2024 meeting if the commission agreed to this change.

Sara Dechter: Explained that the Heritage Preservation Commission can either have both meetings or skip the December 20, 2023 meeting and only have the January 6, 2024 meeting.

Duffie Westheimer: Asked for confirmation that the meeting would be on the first Wednesday of the month. Asked about the possibility of having the meeting on the second Wednesday of the month.

Sara Dechter: Explained that the Planning and Zoning Commission meetings, so the second and fourth Wednesdays would not be feasible. If the first Wednesday does not work, the Transportation Commission will have to explore other options for changing their meeting date.

Shelli Dea: Clarified that the first meeting under the new schedule would be January 3, not January 6. Also stated that they will not be able to attend meetings if they take place on the first Wednesday of the month.

Sara Dechter: Stated that they will convey to the Transportation Commission that two commissioners from the Heritage Preservation Commission will likely not be able to accommodate their request.
1. 806 W Santa Fe - re-roof
Permit Number(s):  PZ-23-00165
Address: 806 W Santa Fe 
Type of Approval: Certificate of No Effect 
Approval Date:  9/13/2022
Mark Reavis: Explained that a re-roof project took place at 806 W Santa Fe. There are also talks taking place with the family about more extensive rehab of that structure and the potentially for a grant associated with that.
  • Michelle McNulty will be taking over as Commission liaison starting next meeting.
  • Presentation on Downtown Mile consultation will be before the end of the year.
  • Update on status of Proposition 207 map requested at last meeting.
Mark Reavis: Did a tour today with the Planning, Environment, and Projects program for Grand Canyon National Park. They think they made it to every historic district in Flagstaff. Mark then explained the route that they took on the tour. They also met with Duffie Westheimer on the tour and discussed the Townsite Land Trust program.

Alycia Hayes: Thanked Mark Reavis and Sara Dechter for arranging the tour. Thanked Duffie Westheimer for their contributions to the tour as well. Alycia then shared that participants in the tour had a really good time and that they will look at Flagstaff different because of it. 

Sara Dechter: Explained that Michelle McNulty will be taking over as commission liaison starting at the November 15, 2023 meeting. Sara will still be reviewing and assisting Mark Reavis with staff reports and applications.

Michelle McNulty: Expressed that they look forward to being a liaison for the commission. Also explained their professional background.

Sara Dechter: Reminded that last meeting there was a request from Duffie Westheimer for a presentation on the Downtown Mile consultation. Engineering staff hope to have a presentation together in either November or December. They would also like their cultural resource consultant to be available to answer questions during the presentation. Also clarified Proposition 207 waiver map that was requested last meeting is still being worked on and has been slowed down because of technological difficulties.

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. This notice has been posted on the City's website and can be downloaded at

Dated this               day of                                       , 2023.

Sara Dechter, Comprehensive Planning Manager                                            


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