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CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
 
REGULAR COUNCIL MEETING
TUESDAY
OCTOBER 17, 2023		   COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.
 

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
 
 
             
1.  
CALL TO ORDER
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2.   ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
 
COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET
 
 
3.  
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4.   PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 
 
5.   COUNCIL LIAISON REPORTS
 
6.   APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
 
A.   Consideration of Appointments:  Library Board Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make two appointments to terms expiring November 2026.
 
B.   Consideration of Appointments:  Parks and Recreation Commission. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a term expiring August 2024.
 
C.   Consideration of Appointments:  Housing Commission Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Make one appointment to a Community Representative seat to a term expiring in September 2026.
 
7.   LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:
Hold the public hearing.

The City Council has the option to:
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
A.   Consideration and Action on Liquor License Application: Steven David Dunsire, "Oregano's Pizza Bistro," 980 Country Club Drive, Series 12 (restaurant), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
The City Council has the option to:
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
B.   Consideration and Action on Liquor License Application: Steven David Dunsire, "Oregano's Pizza Bistro," 1061 S. Plaza Way, Suite C, Series 12 (restaurant), New License. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
The City Council has the option to:
  1. Forward the application to the State with a recommendation for approval;
  2. Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
8.   CONSENT AGENDA
 
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
 
A.   Consideration and Ratification of Grant Agreement:  Ratify Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the construction of a Snow Removal Equipment Building (SREB). Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Ratify the Grant Agreement with the Federal Aviation Administration for the Airport Snow Removal Equipment Building for grant funds in the amount of $4,426,783.
 
B.   Consideration and Ratification of Contract:  Approve and Ratify the Design Phase Services Contract with PCL Construction, Inc. in the amount of $499,522, for the design of the Rio De Flag Water Reclamation Facility Solids Improvements Project. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve and ratify the Design Phase Services Contract with PCL Construction, Inc. in the amount of $499,552, for the design of the Rio De Flag Water Reclamation Facility Solids Improvements Project; and
  2. Approve a contract allowance of $74,933, which is 15% of the contract amount; and
  3. Authorize the City Manager to execute the necessary documents.
 
C.   Consideration and Approval of Contract: Cooperative Purchase Contract with Courtesy Chevrolet for the purchase of five (5) fully electric 2024 Chevrolet 1500 Silverado Crew Cab pickup trucks in the amount of $428,098.17. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with Courtesy Chevrolet for the purchase of five (5) fully electric 2024 Chevrolet 1500 Silverado Crew Cab pickup trucks in the amount of $428,098.17; and
  2. Authorize the City Manager to execute the necessary documents 
 
D.   Consideration and Approval of Contract:  Non-Federal Preliminary Design Reimbursable Agreement Between the US Department of Transportation Federal Aviation Administration and City of Flagstaff, Flagstaff Pulliam Airport Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Reimbursable Agreement with the Federal Aviation Administration for the evaluation of possible impacts to FAA equipment (Automated Surface Observation Station and Surface Weather System) by the construction of the Airport Snow Removal Equipment Building in the amount of $67,152.45; and
  2. Authorize the City Manager to execute the necessary documents.
 
E.   Consideration and Approval of Contract: Cooperative Purchase Contract with PFVT Motors, Inc. (DBA Peoria Ford) for the purchase of two Ford Mustang Mach-E Electric Vehicles in the amount of $106.412.58.  Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with PFVT Motors, Inc. (DBA Peoria Ford) for two Ford Mustang Mach-E Electric Vehicles in the amount of $106,192.58; and
  2. Authorize the City Manager to execute the necessary documents.
 
F.   Consideration and Ratification of Contract:  Cooperative Purchase Contract with Don Sanderson Ford, Inc. in the amount of $80,137.68 for a Ford F-150 Lightning EV Truck. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve and Ratify the Cooperative Purchase Contract with Don Sanderson Ford, Inc. in the amount of $80,137.68 for a Ford F-150 Lightning EV Truck; and
  2. Authorize the City Manager to execute the necessary documents.
 
G.   Consideration and Approval of Contract: Cooperative Purchase Contract with Pride Outfitters, LLC to upfit/outfit emergency equipment on four patrol vehicles in an amount not to exceed $88,000. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
  1. Approve the Cooperative Purchase Contract with Pride Outfitters, LLC for the upfit/outfit emergency equipment on four patrol vehicles in an amount not to exceed $88,000; and
  2. Authorize the City Manager to execute all the necessary documents.
 
9.   ROUTINE ITEMS
 
A.   Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, Transaction Privilege Tax, Insufficient Funds and Library Write-offs: Delinquency and Uncollectible Accounts for Fiscal Year 2022-23. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the write-off of delinquent and uncollectible Municipal Services accounts, Miscellaneous Account Receivables, Transaction Privilege Tax accounts and Insufficient Funds in the combined amount of $76,462.86 and Library account balances in the amount of $1,158,567.03. 
 
10.   REGULAR AGENDA
 
A.   Consideration and Approval of Amendment to Contract No. 2019-03:  Amend Contract 2019-03 between the City of Flagstaff and Housing Solutions of Northern Arizona for the City of Flagstaff Community and Employer Assisted Housing Programs to accommodate recommended changes to the program guidelines and provide an additional one-year term. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Approve the recommended Amendment 2 for the City of Flagstaff Employer Assisted Housing (EAH) and Community Homebuyer Assistance Program (CHAP).
 
B.   Consideration and Adoption of Ordinance No. 2023-24:  An ordinance amending hours of use for City Parks and the hours for lighting of sport courts within City Parks. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the October 17, 2023 Council Meeting:
1) Read Ordinance No. 2023-24 by title only for the first time
2) City Clerk reads Ordinance No. 2023-24 by title only (if approved above)
At the November 7, 2023 Council Meeting:
3) Read Ordinance No. 2023-24 by title only for the final time
4) City Clerk reads Ordinance No. 2023-24 by title only (if approved above)
5) Adopt Ordinance No. 2023-24
 
C.   Consideration and Adoption of Ordinance No. 2023-23: An ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for a fiber network as a betterment to the Rio de Flag Flood Control Project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
At the October 17th Council Meeting:
1) Read Ordinance No. 2023-23 by title only for the first time
2) City Clerk reads Ordinance No. 2023-23 by title only (if approved above)
At the November 7th Council Meeting:
3) Read Ordinance No. 2023-23 by title only for the final time
4) City Clerk reads Ordinance No. 2023-23 by title only (if approved above)
5) Adopt Ordinance No. 2023-23
 
11.   DISCUSSION ITEMS
 
A.   Update on the Downtown Vision and Action Plan: The Vision & Action Plan will identify priorities and initiatives to guide improvements in Downtown Flagstaff over the next five to ten years. Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Terry Madeksza, Executive Director for the Flagstaff Downtown Business Alliance (FDBA), will provide an update on the process and status for the Downtown Vision and Action Plan. The desired outcome of this update is to inform City Council on where in the process the Downtown Vision and Action Plan is, the intended scheduled to complete the Plan, and to provide opportunity for feedback. 
 
B.   Discussion of the Wildland Fire Mitigation and Management Commission Report Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Discussion Only
 
12.   FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Add New Priorities to the Carbon Neutrality Plan Click this link to view Agenda Item
 
  STAFF RECOMMENDED ACTION:  
 
 
Council direction. 
 
13.   PUBLIC PARTICIPATION
 
14.   INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
 
15.   ADJOURNMENT
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.


__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. 

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.

    

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