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CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 18, 2022
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.

 
MINUTES
             
1.
CALL TO ORDER

Mayor Deasy called the meeting of the Flagstaff City Council held October 18, 2022, to order at 3:04 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
             
2. ROLL CALL
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
PRESENT:

MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI
ABSENT:









  Others present: City Manager Greg Clifton; City Attorney Sterling Solomon.
             
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

The Council and audience recited the pledge of allegiance, Councilmember Shimoni read the Mission Statement of the City of Flagstaff, and Councilmember House read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
             
4. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
             
5. COUNCIL LIAISON REPORTS
             
6. APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
             
A. Consideration of Appointments:  Open Spaces Commission.
  Moved by Councilmember Regina Salas, seconded by Mayor Paul Deasy to appoint Nat White to a term expiring April 2023.
  Vote: 7 - 0 - Unanimously
             
B. Consideration of Appointments:  Parks and Recreation Commission.
  Moved by Councilmember Jim McCarthy, seconded by Councilmember Regina Salas to appoint Stephen Parsons to a term expiring August 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Mayor Paul Deasy, seconded by Councilmember Khara House to appoint Autumn Layden to a term expiring August 2025.
  Vote: 7 - 0 - Unanimously
             
7.
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
  Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to approve the Consent agenda as presented.
  Vote: 7 - 0 - Unanimously
             
A. Consideration and Approval of Contract:  The Engineering Professional Services Contract to WSP USA, Inc. in the amount of $3,207,026.38 for the Downtown Mile Safety and Connectivity Improvement Project.
  1. Approve the Engineering Professional Services Contract to WSP USA, Inc. (WSP) in the amount of $3,207,026.38, with a contract period of 320 days; and
  2. Authorize the City Manager with Change Order Authority in the amount of $160,350.00 (5% of the contract amount) for unanticipated or additional items of work; and 
  3. Authorize the City Manager to execute the necessary documents.
             
B. Consideration and Approval of Contract:  Approve the Construction Contract with Morning Dew Landscaping, Inc. in the amount of $255,630.00 for the Route 66 Monument Signs Project.
  1. Approve the Construction Contract with Morning Dew Landscaping, Inc. in the amount of $255,630.00 with a contract duration of 90 calendar days;
  2. Approve a contract allowance of $19,172.25, which is 7.5% of the lowest responsive bid;
  3. Approve Change Order Authority to the City Manager in the amount of $25,563.00 which is 10% of the lowest responsive bid; and
  4. Authorize the City Manager to execute the necessary documents.
             
C. Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of one (1) fully electric 2023 Ford F-150 Lightning pickup and one (1) 2022 Ford Expedition in the total amount of $120,255.04, plus applicable fees and taxes.
  1. Approve the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of one (1) 2023 fully electric Ford F-150 Lightning pickup and one (1) 2022 Ford Expedition in the total amount of $120,255.04, plus applicable fees and faxes; and  
  2. Authorize the City Manager to execute the necessary documents.
             
D. Consideration and Approval of Contract: Purchase one (1) Residential Automated Side Load Refuse truck and one (1) Commercial Front Load Refuse Truck from Rush Truck Center Arizona through the Houston-Galveston Area Council Cooperative Purchase Agreement in the total amount of $699,471.56, plus additional costs and fees.
  1. Approve the purchase of one (1) Residential Automated Side Load Refuse Truck in the amount of $349,963.21 and one (1) Commercial Front Load Refuse Truck in the amount of $349,508.35 for a total purchase amount of $699,471.56 from Rush Truck Center Arizona through the Houston-Galveston Area Council Cooperative Purchase Agreement HGACBuy, Contract No. HT06-20. 
  2. Authorize the City Manager to execute the necessary documents. 
             
E. Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Courtesy Auto of Mesa for the purchase of two (2) 2023 Ram 4500 4x4 Cab/Chassis and one (1) 2023 Ram 2500 4x4 Cab/Chassis in the total amount of $185,784.54.
  1. Approve the Cooperative Purchase Contract with Courtesy Auto of Mesa for two (2) 2023 Ram 4500 4x4 Cab/Chassis in the amount of $63,198.70 ($126,397.40 for both) for Water Distribution and one (1) 2023 Ram 2500 4x4 Cab/Chassis in the amount of $59,387.14 for the Flagstaff Fire Department for a total of $185,784.54; and
  2. Authorize the City Manager to execute all the necessary documents for the purchase of these three (3) vehicles. 
             
F. Consideration and Approval of Contract:  The purchase of (10) 2023 Ford Police Interceptor Utility Hybrid vehicles from PFVT Motors, LLC dba Peoria Ford in the amount of $495,099.43, plus applicable fees and taxes.
  1. Approve the contract with PFVT Motors, LLC dba Peoria Ford for (10) 2023 Ford Police Interceptor Utility Hybrid vehicles in the amount of $495,099.43, plus applicable fees and taxes; and
  2. Authorize the City Manager to execute the necessary documents.
             
G. Consideration and Approval of Contract:  Flagstaff Regional Plan Update Contract for Scenario Planning and Associated Public Participation Services
Approve the contract for services
             
H. Consideration and Approval of Contract:  Approval of a contract for the City Attorney effective July 5, 2022, for a term of five (5) years expiring July 4, 2027.
Approve City Attorney Contract
             
I. Consideration and Approval of Contract: Approval of a contract addendum for the City Manager effective August 26, 2022.
Approve City Manager Contract Addendum
             
8. ROUTINE ITEMS
             
A. Consideration and Approval of Payment: Approval of Payment to the Arizona Department of Transportation (ADOT) in the amount of $117,136.01 for additional project design costs and administration for the Fourth Street-Cedar Avenue-Lockett Road Roundabout Project.
  Moved by Councilmember Austin Aslan, seconded by Mayor Paul Deasy to approve payment to ADOT for additional project design costs and project administration in the amount of $117,136.01 and direct the City Manager to complete the necessary documents.
  Vote: 7 - 0 - Unanimously
             
9. REGULAR AGENDA
             
A. Consideration and Adoption of Resolution No.  2022-49:  A resolution of the City Council of the City of Flagstaff naming tennis courts located at the Hal Jensen Recreation Center the "Ron Hren Memorial Tennis Courts"
  Moved by Mayor Paul Deasy, seconded by Councilmember Regina Salas to read Resolution No. 2022-49 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL NAMING THE TENNIS COURTS LOCATED AT THE HAL JENSEN RECREATION CENTER THE “RON HREN MEMORIAL TENNIS COURTS”
  Moved by Mayor Paul Deasy, seconded by Councilmember Regina Salas to adopt Resolution No. 2022-49.
  Vote: 7 - 0 - Unanimously
             
B. Consideration and Approval of Agreement:  Master Subrecipient Agreement between the City of Flagstaff and MetroPlan for Transportation Project Funding.
  Moved by Mayor Paul Deasy, seconded by Councilmember Regina Salas to approve the Master Subrecipient Agreement with MetroPlan for funding to the City as a subrecipient for transportation project funding.
  Vote: 7 - 0 - Unanimously
             
10. DISCUSSION ITEMS
             
A. Sustainable Building Resolution Update
This is an informational update on proposed revisions to the Sustainable Building Resolution (Res. 2014-09). Pending Council discussion, this item will return to Council for consideration for adoption on November 1st, 2022.
             
B. Discussion and Direction concerning the Community Assistance Teams of Flagstaff Bus
Provide direction on requests from the Community Assistance Teams of Flagstaff
             
C. Nuisance Noise Ordinance Discussion
The noise study results and recommendations will be presented to City Council for consideration in drafting a City of Flagstaff Nuisance Noise Ordinance.
             
11. FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
             
A. Future Agenda Item Request (F.A.I.R.): A Citizens' Petition to "deny zoning text code amendment change for the Switzer Canyon Wash Floodplain from rural to urban to maintain flood mitigation, protect a high natural resource area, and protect the biodiversity of the corridor"
Council direction. 
             
12. PUBLIC PARTICIPATION
             
13. INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
             
14. ADJOURNMENT

The Regular Meeting of the Flagstaff City Council held October 18, 2022, adjourned at 7:45 p.m.
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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