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CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 4, 2022
CITY HALL COUNCIL CHAMBERS
211 WEST ASPEN
3:00 P.M.

 
MINUTES
             
1.
CALL TO ORDER

Mayor Deasy called the meeting of the Flagstaff City Council held October 4, 2022, to order at 3:04 p.m.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
             
2. ROLL CALL
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
PRESENT:

MAYOR DEASY
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER HOUSE
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SALAS
COUNCILMEMBER SHIMONI (virtually)
ABSENT:









  Others present:  City Manager Greg Clifton; City Attorney Sterling Solomon.
             
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

The Council and audience recited the pledge of allegiance, Councilmember Aslan read the Mission Statement of the City of Flagstaff, and Councilmember McCarthy read the Land Acknowledgement.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
             
4. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
             
5. PROCLAMATIONS AND RECOGNITIONS
             
A. Proclamation: Customer Service Representatives Week
             
B. Proclamation: Domestic Violence Awareness Month
             
6. COUNCIL LIAISON REPORTS
             
7. APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
             
A. Consideration of Appointments:  Airport Commission.
  Moved by Councilmember Regina Salas, seconded by Councilmember Austin Aslan to appoint Gail Jackson to a term expiring October 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Austin Aslan, seconded by Mayor Paul Deasy to appoint Thomas Waddell to a term expiring October 2025.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Adam Shimoni, seconded by Mayor Paul Deasy to appoint Carol Curtis to a term expiring October 2024.
  Vote: 7 - 0 - Unanimously
  Moved by Councilmember Jim McCarthy, seconded by Mayor Paul Deasy to appoint Jesse Breckenridge to a term expiring October 2024.
  Vote: 7 - 0 - Unanimously
             
8.
CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
  Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to approve the Consent agenda as presented.
  Vote: 7 - 0 - Unanimously
             
A. Consideration and Approval of Contract:  This agreement is between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA). The Agreement outlines the responsibilities for both parties including the rental of ice time at the City of Flagstaff Jay Lively Activity Center.
  1. Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $55,000.
  2. Authorize the City Manager to execute all necessary documents.
             
B. Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with The Public Restroom Company for the Thorpe Park restrooms in the amount of $279,482, plus applicable taxes.
  1. Approve the Cooperative Purchase Contract in the amount of $279,482, plus applicable taxes with The Public Restroom Company to purchase and install a turnkey restroom at Thorpe Park through the BuyBoard Cooperative Purchasing Agreement 679-22; and
  2. Authorize the City Manager to execute the necessary documents.
             
C. Consideration and Approval of Contract: Engineering Professional Services Contract with Carollo Engineers, Inc. in the total amount of $1,890,481, for the Wildcat Hill Water Reclamation Plant Digester Complex Design and Bid Phase Services.
  1. Approve the Engineering Professional Services Contract with Carollo Engineers, Inc. in the total amount of $1,890,481, which includes a $155,000 Contract Allowance, with a contract period of 16 months; and
  2. Authorize the City Manager to execute the necessary documents.
             
9. ROUTINE ITEMS
             
A. Consideration and Adoption of Ordinance No. 2022-25:  An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 11, General Plans and Subdivision, Division 11-10.20: Additional Procedures for Comprehensive Plan Updates, New Elements, and Major Amendments to the General Plan, providing for repeal of conflicting ordinances, severability, and establishing an effective date.
  Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to read Ordinance No. 2022-25 by title only for the final time.
  Vote: 7 - 0 - Unanimously
  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FLAGSTAFF, AMENDING THE FLAGSTAFF CITY CODE, TITLE 11, GENERAL PLANS AND SUBDIVISION, DIVISION 11-10.20: ADDITIONAL PROCEDURES FOR COMPREHENSIVE PLAN UPDATES, NEW ELEMENTS, AND MAJOR AMENDMENTS TO THE GENERAL PLAN, PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES, SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
  Moved by Councilmember Jim McCarthy, seconded by Vice Mayor Miranda Sweet to adopt Ordinance No. 2022-25.
  Vote: 7 - 0 - Unanimously
             
B. Consideration and Adoption of Ordinance No. 2022-26: An ordinance of the Flagstaff City Council authorizing the acquisition of real property for open space and the Flagstaff Urban Trail System purposes; providing for delegation of authority, severability, repeal of conflicting ordinances, authority for clerical corrections, and establishing an effective date
  Moved by Councilmember Regina Salas, seconded by Councilmember Jim McCarthy to read Ordinance No. 2022-26 by title only for the final time.
  Vote: 7 - 0 - Unanimously
  AN ORDINANCE OF THE FLAGSTAFF CITY COUNCIL AUTHORIZING THE ACQUISITION OF REAL PROPERTY FOR OPEN SPACE AND FLAGSTAFF URBAN TRAIL SYSTEM PURPOSES; PROVIDING FOR DELEGATION OF AUTHORITY, SEVERABILITY, REPEAL OF CONFLICTING ORDINANCES, AUTHORITY FOR CLERICAL CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE
  Moved by Councilmember Regina Salas, seconded by Councilmember Jim McCarthy to adopt Ordinance No. 2022-26.
  Vote: 7 - 0 - Unanimously
             
C. Consideration and Approval of Contract:  Construction contract for conduit and fiber from City Hall to Butler/Beaver, connecting the Visitor Center, Butler Pedestrian Crossing and Northern Arizona University.
  Moved by Mayor Paul Deasy, seconded by Councilmember Adam Shimoni to approve the Cooperative Purchase Contract with Aspen Communications in the amount of $593,593.20, plus applicable taxes, for a construction contract for conduit and fiber from City Hall to Butler/Beaver, connecting the Visitor Center, Butler Pedestrian Crossing, and Northern Arizona University; and authorize the City Manager to execute the necessary documents.
  Vote: 7 - 0 - Unanimously
             
D. Consideration and Approval of PZ-15-00115-23: Adora - Phase 2 at Timber Sky Preliminary Plat: Capstone Homes requests Preliminary Plat approval for Adora - Phase 2 at Timber Sky located at 2760 S Vega Street, a 39 lot single-family subdivision on 7.15 acres in the Medium-Density Residential (MR) Zone. 
  Moved by Councilmember Regina Salas, seconded by Councilmember Khara House to approve the Preliminary Plat, in accordance with the findings presented in the staff report and the Planning and Zoning Commission recommendation (6-0).
  Vote: 7 - 0 - Unanimously
             
10. PUBLIC HEARING ITEMS
             
A. Consideration and Adoption of Resolution No. 2022-48: A resolution of the Flagstaff City Council, amending the Flagstaff Regional Plan 2030 by amending Chapter X and Glossary to address Active Transportation and establishing an effective date
  Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to read Resolution No. 2022-48 as amended by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, AMENDING THE FLAGSTAFF REGIONAL PLAN 2030 BY AMENDING CHAPTER X AND GLOSSARY TO ADDRESS ACTIVE TRANSPORTATION AND ESTABLISHING AN EFFECTIVE DATE
  Moved by Mayor Paul Deasy, seconded by Councilmember Jim McCarthy to adopt Resolution No. 2022-48 as amended.
  Vote: 7 - 0 - Unanimously
             
11. REGULAR AGENDA
             
A. Consideration and Adoption of Resolution No. 2022-47:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Williams, City of Page, Grand Canyon National Park, Glen Canyon National Park Service and the City of Flagstaff for the Arizona 911 Grant Program.

Consideration and Approval of Grant Agreement: Arizona 911 Grant Agreement between Arizona Department of Administration Office of Grants and Federal Resources and the City of Flagstaff acting as System Administrator for Coconino County.
  Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to read Resolution No. 2022-47 by title only.
  Vote: 7 - 0 - Unanimously
  A RESOLUTION OF THE FLAGSTAFF CITY COUNCIL, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF WILLIAMS, CITY OF PAGE, GRAND CANYON NATIONAL PARK, GLEN CANYON NATIONAL PARK SERVICE AND THE CITY OF FLAGSTAFF FOR THE ARIZONA 911 GRANT PROGRAM
  Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to adopt Resolution No. 2022-47.
  Vote: 7 - 0 - Unanimously
  Moved by Mayor Paul Deasy, seconded by Vice Mayor Miranda Sweet to approve the acceptance of the grant award from the Arizona Department of Administration Office of Grants and Federal Resources in the amount of $544,095.00 for the 911 budget for Coconino County FY2023.
  Vote: 7 - 0 - Unanimously
             
12. DISCUSSION ITEMS
             
A. Discussion regarding Case No. PZ-19-00248: City’s proposed amendment to the Zoning Code to modify the existing Outdoor Lighting Standards (Division 10-50.070).
Receive direction from Council regarding any recommended modifications or considerations on the proposed Outdoor Lighting Standards Zoning Code Text Amendment.
             
B. Water Conservation Strategic Plan Update
Discussion only. Council input on future/current programming is welcome.
             
C. Airport Drainage Plan Improvements - Update
This presentation is for informational purposes only.  Staff will provide an update regarding the Airport Drainage Plan Improvements design effort. 
             
13. PUBLIC PARTICIPATION
             
14. INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
             
15. ADJOURNMENT

The Regular Meeting of the Flagstaff City Council held October 4, 2022, adjourned at 6:37 p.m.
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2022.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            

    

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