City Council Meeting - FINAL


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  9.B.       
Meeting Date: 10/18/2022  
Co-Submitter: Christine Cameron
From: Stacey Brechler-Knaggs, Grants, Contracts & Emergency Management Director

Information
TITLE:
Consideration and Approval of Agreement:  Master Subrecipient Agreement between the City of Flagstaff and MetroPlan for Transportation Project Funding.
STAFF RECOMMENDED ACTION:
Approve the Master Subrecipient Agreement with MetroPlan for funding to the City as a subrecipient for transportation project funding.
Executive Summary:
MetroPlan desires to provide funding to the City of Flagstaff as a subrecipient for the purpose of performing the Work Program, purposes identified in the Scope of this Agreement, and/or as identified for other specific projects.
Financial Impact:
MetroPlan will approve the transfer of Federal Highway Administration (FHWA) Surface Transportation Block Grant (STBG) fund to the City for the Projects in each fiscal year of this agreement.  The federal funds will be used for the planning and design of the Projects.  

The initial budget for the initial fiscal year, FY 2022-2023 is for Planning and Design for the Downtown Mile project in the amount of $490,000 federal funds, with a city match in the amount of $29,619.

MetroPlan and the City acknowledge that the final Projects' costs may exceed the initial estimate(s), and in such case, the City is responsible for, and agrees to pay, any and all eventual, actual costs exceeding the initial estimate(s).  If the final bid amount is less then the initial estimate(s), the difference between the final bid amount and the initial estimate(s) will be de-obligated or otherwise released from the applicable Projects.
Policy Impact:
None
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance - Enhance the organization's fiscal stability & increase efficiency & effectiveness.
Sustainable, Innovative Infrastructure - Provide effective management of and infrastructure for all modes of transportation.

 
Has There Been Previous Council Decision on This:
No
Options and Alternatives:
1.  Approve the Master Subrecipient Agreement
2.  Not approve the Master Subrecipient Agreement which will not provide project funding to city projects.
Background/History:
Throughout development of the Downtown Mile Safety and Connectivity Improvement Project components, MetroPlan has been instrumental in assisting the City of Flagstaff with planning strategy and transportation design involvement. As the regional transportation authority, they are able to provide funding through State and Federal programs that the City would not receive directly.

MetroPlan and the City wish to ensure a continuing and comprehensive transportation planning process for the Downtown Mile that involves cooperation/coordination through the sharing of information and utilization of the agreement funding. 

MetroPlan is charged with the responsibility of carrying out transportation planning and programming processes that lead to the development and operation of an integrated, intermodal transportation system that facilitates the efficient, economic movement of people and goods; and supports metropolitan community development and social goals.

In addition to providing funding for the design of the Downtown Mile this Master Subrecipient Agreement will apply to the overall relationship between MetroPlan and the City and will identify projects on an annual or more frequent basis for potential funding through an addenda to this Agreement.

The City will be responsible for Grant, Financial and Project Administration.
Attachments
MetroPlan Master Subrecipient Agreement


    

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