City Council Meeting - FINAL

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Meeting Date: 10/04/2022  
Co-Submitter: Daniel Carrick From: Amy Hagin, Parks Manager

Consideration and Approval of Contract:  This agreement is between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA). The Agreement outlines the responsibilities for both parties including the rental of ice time at the City of Flagstaff Jay Lively Activity Center.
  1. Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $55,000.
  2. Authorize the City Manager to execute all necessary documents.
Executive Summary:
The agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association outlines the details for renting ice at the Jay Lively Activity Center for games, practices, hockey camps, and clinics.
Financial Impact:
During the last license agreement period of October 1, 2021 to October 1, 2022, the Flagstaff Youth Hockey Association paid the City of Flagstaff $48,495 for use of the Jay Lively Activity Center.  The estimated revenue for this year's agreement is $55,200 and is subject to change based on real time rental and usage of the Activity Center.
Policy Impact:
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Provide amenities and activities that support a healthy lifestyle (SP)3.4/ (SP)4.1/ (SP)4.4/ (RP)CC.5/ LU.1-2/ LU.6/ LU.10/ LU.11/ LU.18/ T.3-7/ REC.1/ OS.1**

Carbon Neutrality Plan

Regional Plan
Goal PF.2.  Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
Has There Been Previous Council Decision on This:
Yes. Similar license agreements have been approved in previous years when the revenue is projected to exceed $50,000.
Options and Alternatives:
  1. Approve the License Agreement as presented
  2. Direct staff to revise the License Agreement
  3. Not approve the License Agreement
License Agreements are coordinated each year between user groups and Jay Lively Activity Center staff with the approval of the City Attorney's office and the Risk Manager. Most of these agreements are under $50,000 in revenue to the City and do not require Council approval.  Due to the level of revenue anticipated with this agreement ($55,000), the City Attorney's Office recommends City Council approval.
Key Considerations:
Flagstaff Youth Hockey Association (FYHA) is in good standing and continues to pay their invoices in a timely manner.
Expanded Financial Considerations:
The Flagstaff Youth Hockey Association (FYHA) paid the City of Flagstaff a total of $48,495 for license year October 2021 to October 2022. Schedule changes, cancelations and additions of ice time are expected throughout the year and will be addressed in the actual rental fee invoices at that time.
Community Benefits and Considerations:
Approving the contract allows youth and coaches to continue utilizing ice time for games, practices, hockey camps and clinics.
Community Involvement:
The City of Flagstaff Jay Lively Activity Center staff continue to work closely with all user groups to divide usable ice time in a fair and equitable manner.
License Agreement


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