City Council Meeting - FINAL


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  11.A.       
Meeting Date: 10/04/2022  
From: Katie Brandis, Dispatch Supervisor

Information
TITLE:
Consideration and Adoption of Resolution No. 2022-47:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Williams, City of Page, Grand Canyon National Park, Glen Canyon National Park Service and the City of Flagstaff for the Arizona 911 Grant Program.

Consideration and Approval of Grant Agreement: Arizona 911 Grant Agreement between Arizona Department of Administration Office of Grants and Federal Resources and the City of Flagstaff acting as System Administrator for Coconino County.
STAFF RECOMMENDED ACTION:
  1. Read Resolution No. 2022-47 by title only
  2. City Clerk reads Resolution No. 2022-47 by title only (if approved above)
  3. Adopt Resolution No. 2022-47
  4. Approve the acceptance of the grant award from the Arizona Department of Administration Office of Grants and Federal Resources in the amount of $544,095.00 for the 911 budget for Coconino County FY2023.
Executive Summary:
The Flagstaff Police Department, acting as the 911 System Administrator for Coconino County Primary Service Answering Points (PSAP's), was awarded $544,095.00 in grant funds from the Arizona Department of Administration Office of Grants and Federal Resources State 911 Office. This grant funds all operational costs of the 911 telephone systems for all the PSAPs in Coconino County which includes: Flagstaff Police Department, Williams Police Department, Page Police Department, Grand Canyon National Park Service, and Glen Canyon National Park Service.

One of the grant requirements is for the System Administrator to enter into Intergovernmental Agreements (IGAs) with all the PSAP's they will be paying the 911 system bills for. In Coconino County, this includes Williams Police Department, Page Police Department, Grand Canyon National Park Service, and Glen Canyon National Park Service. The IGAs state that if the Arizona Department of Administration Grants and Federal Resources State 911 Office is unable to pay for the 911 system, each PSAP will be responsible for paying their portion of the 911 system operating costs.
Financial Impact:
The grant award is $544,095.00 which will fund all of Coconino County PSAP's 911 system operational costs 100% and is budgeted in FY2022-23 in the General Fund, under the Police Division in account number 001-04-062-6246-2.
Policy Impact:
None.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Effective Governance-Regional Plan (2030 -Planning, Public Safety, Goal PF.3
Provide high-quality emergency response and public safety services.
Has There Been Previous Council Decision on This:
Yes. The grant and the intergovernmental agreements were passed by council in 2018, 2019, 2020 and 2021. 
Options and Alternatives:
1.  Approve the acceptance of the IGA's or decline the acceptance of the IGA's. 
2.  Approve the acceptance of the Grant Agreement or decline the acceptance of the agreement.
Background/History:
Flagstaff Police Department has been designated by the Arizona Department of Administration Office of Grants and Federal Resources Office State 911 Office as the System Administrator for all PSAP's in Coconino County. The System Administrator is responsible for submitting 911 system operating bills to the Arizona Department of Administration Office of Grants and Federal Resources Office State 911 Office and submitting call statistics and required reports to the State for all PSAP's within the county. In 2018, the State 911 Office was moved to the Arizona Department of Administration Office of Grants and Federal Resources Office. With this change, the Arizona Department of Administration Office of Grants and Federal Resources created a grant program for the 911 budget. System Administrators had to apply for the funds on behalf of the PSAP's in their county to pay the 911 bills. This allows the PSAP's and the System Administrators to be responsible for their bills and to be reimbursed through the grant award by the state. A requirement of the grant is to have agreements in place with the city that is designated System Administrator and the PSAP's they are responsible for. 
Key Considerations:
911 is known nationwide as the telephone number to call when a person needs emergency assistance. PSAPs field emergency telephone calls for all of Coconino County. Flagstaff Police Department was designated by the State 911 Office to be the System Administrator for the PSAPs within Coconino County. 911 systems in Arizona are funded from a tax on cell phones called the Emergency Telecommunication Service Revolving Fund.

Flagstaff Police Department was designated System Administrator for the PSAP's within Coconino County to include: Williams Police Department, Page Police Department, Grand Canyon National Park and Glen Canyon National Park. The IGA's assure that if the State is unable to pay the 911 System bills, each PSAP will be responsible for their portion of the cost. 
Community Benefits and Considerations:
Having a 911 system allows citizens to dial three numbers to have access to emergency services instead of having to dial seven digits and go through an automated telephone system. This allows for faster responses to emergencies for every citizen. The IGA's and the 911 budget grant will allow the PSAP's in Coconino County to have a consistent emergency response. 
Community Involvement:
To work with the public to ensure that the Coconino County PSAP's have correct address information and provide exceptional emergency services Countywide. 
Expanded Options and Alternatives:
If approved the grant would allow for the acceptance of $544,095.00 in State funds that will provide consistent access to the 911 emergency telephone system and the IGA's would allow the City of Flagstaff, acting as 911 System Administrator to pay the 911 system operating bills on behalf of Coconino County PSAP's and be reimbursed from awards from the State 911 grant.
Attachments
Res. 2022-47
911 Grant Agreement
IGA-Glen Canyon
IGA-Page
IGA-Williams
IGA - Grand Canyon


    

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